## **NEWQUAY DRAMATIC SOCIETY** ## **FINANCIAL STATEMENTS** **31st October 2020** **Registered Charity Number: 280786** **A J SOLWAY LIMITED** **CHARTERED ACCOUNTANTS** **Truro** ## **NEWQUAY DRAMATIC SOCIETY** ## **FINANCIAL STATEMENTS** ## **for the year ended 31st October 2020** |**CONTENTS**|| |---|---| ||Page| |Annual report|1 - 2| |Independent Examiner’s report|3| |Statement of Financial Activities|4| |Balance sheet|5| |Notes to the accounts|6 - 7| |**The following pages do not form part of the statutory accounts**|| |Revenue Account|Appendix 1| |General Account|Appendix 2| |Production Account|Appendix 3| ## **NEWQUAY DRAMATIC SOCIETY** ## **ANNUAL REPORT** ## **CONSTITUTION** Newquay Dramatic Society is registered with the Charity Commissioners (No. 280786), its principal address is Lane Theatre, Newquay, Cornwall, TR8 4PX. It is governed by a constitution adopted in January 1998. The Holding Trustees of the Society are: The Charity Commission The management of the Society is vested in a Management Committee (Management Trustees) comprising: President Peter Sergeant Vice President Eileen Real Honorary Secretary Paul Sim Honorary Treasurer Andy Fox Theatre Manager Ann Masters Publicity Officer Stuart Hammond Bar Manager Paul Sim **COMMITTEE MEMBERS** Members/Patrons Secretary Edith Bocock Theatre Technician Roger Allen On-line Publicity Kirsty Goode-Crowe Local Publicity Tricia Roberts Assistant Theatre Manager Shirley Williams Archivist Paul Hibbert Newsletter Judith Fox The Committee and officers retire annually at the Annual General Meeting but shall be eligible for re-election ## **OBJECTS, ORGANISATIONS AND ACTIVITIES** The objects of the Society are to educate the public in the dramatic and operatic arts and generally to develop public appreciation and taste for these areas. The charity is administered by a Management Committee, consisting of elected officers and six other members of the Society. Activities include the production of theatrical productions, the hiring out of the theatre and of the Society’s wardrobe. Page 1 ## **NEWQUAY DRAMATIC SOCIETY** ## **ANNUAL REPORT continued** ## **REVIEW OF PROGRESS AND ACHIEVEMENTS** This last year has proved extremely challenging, but the Management Committee has been able to make improvements to the building and the grounds, to deal with the cancellation and re-booking of events, to make future plans to keep Lane Theatre in the public eye and to make sure the Society stays on a sound financial footing. Many thanks must go to the dedicated individuals who have given so much time, energy and effort into this work to keep the theatre afloat. 2019 ended normally with a couple of visiting events, the Society’s Wassail Night and the usual successful Pantomime but before the Spring 2020 schedule could get going, the coronavirus pandemic intervened and we had to close the theatre to the public. Rehearsals for our own productions had to stop, but they, together with the booked visiting shows, were rescheduled for later in 2020 at first, and then for 2021. Finally, after making careful arrangements to control movement flow and to keep to the social distancing rules, we managed to arrange for two events in December 2020, albeit with reduced audiences. Luckily, we have secured some funds from the Government Support Grants available and the local NHS Retinal Screening unit has continued to hire the theatre for its work. This, together with some of our own fund-raising, has helped to balance the books. As for work on the theatre, some major internal redecorating and tidying has been done for which we heartily thank a small band of volunteers, some roof repairs, and the resurfacing of the central car parking area. Work is in progress on rationalising the costume department and dealing with the two shabby Portacabins; some of the redundant costumes have been sold to provide a little income. We hope that 2021 will see the society and the theatre return to more normal existence. Peter Sergeant – President and Chairman ## **FINANCES** The attached financial statements show the current state of the finances, which the Management Committee consider to be sound. The charity’s bankers are Lloyds TSB plc, 6 Chester Road, Newquay, Cornwall. The Independent Examiner is A J Solway Limited, Shortlanesend a firm of Chartered Accountants. On behalf of the Management Committee Peter Sergeant Chairman Date:- Page 2 ## **NEWQUAY DRAMATIC SOCIETY** ## **INDEPENDENT EXAMINERS' REPORT** ## **Independent Examiners' report to the trustees on the unaudited financial statements of Newquay Dramatic Society** We report on the financial statements of the charity for the year ended 31st October 2020, which are set out on pages 4 to 7. ## **Respective responsibilities of the trustees and examiner** As the charity’s trustees you are responsible for the preparation of the financial statements; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to our attention. ## **Basis of Independent Examiner’s report** Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements. ## **Independent Examiner’s Statement** In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 41 of the Act; and - to prepare financial statements which accord with the accounting records and to comply with the accounting - requirements of the Act have not been met; or to which, in our opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached. A J Solway Limited Chartered Accountants 37 Bosvean Road Shortlanesend TRURO Cornwall TR4 9DX Date: Page 3 ## **NEWQUAY DRAMATIC SOCIETY** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31st October 2020** |**Accumulated**
**Fund**
**(unrestricted)**
**£**
**Income**
Productions
5,011
Programmes
12
Subscriptions
1,505
Donations and Grants
13,279
Bar
3,351
Room hire
9,161
Raffles
153
Interest receivable
4
Other income
370
**Total Income**
32,846
**Direct charitable expenses**
Production costs
2,295
Theatre costs
18,760
Depreciation
642
Insurance
2,233
Licence and subscriptions
1,008
24,938
**Other expenditure**
Non-charitable trading costs
1,736
Stationery, postage and telephone
385
Accountancy and independent examiner
595
Booking System Fees
229
Bank Interest
382
3,327
**Total Expenditure**
28,265
Net income for the year
4,581
Fund balances brought forward
81,188

**Fund balances carried forward**
85,769|**Total**
**2020**
**£**
**5,011**
**12**
**1,505**
**13,279**
**3,351**
**9,161**
**153**
**4**
**370**
**32,846**
**2,295**
**18,760**
**642**
**2,233**
**1,008**
**24,938**
**1,736**
**385**
**595**
**229**
**382**
**3,327**
**28,265**
**4,581**
**81,188**
**85,769**|**2019**
**£**
22,976
418
1,140
75
10,817
6,254
1,341
2
-| |---|---|---| |||43,023| |||8,663
9,480
2,351
2,371
1,309| |||24,174| |||3,931
512
595
1,436
718| |||7,192| |||31,366| |||11,657
69,531| |||81,188| The Society has no recognised gains or losses other than the net outgoing/incoming resources for 2020 and 2019. There were no movements on unrestricted funds during the year ended 31st October 2020. Page 4 ## **NEWQUAY DRAMATIC SOCIETY** ## **BALANCE SHEET** ## **at 31st October 2020** |**Note**
**Fixed assets**
Tangible Fixed Assets
**2**
**Current assets**
Stocks
Cash at bank and in hand
**Current liabilities**
Bank Loans
Trade Creditors
Accruals

**Net current assets**


**Represented by:**
Unrestricted Accumulated Fund
Restricted Fund

**Total funds**
|£
1,080
26,800
27,880
11,449
3,969
600
16,019|**2020**
£
73,907
11,862
85,769
85,769
-
85,769|£
1,292
23,175
24,467
13,258
3,970
600
17,828|**2019**
£
74,549
6,639
81,188
81,188
-
81,188| |---|---|---|---|---| The notes on pages 6 and 7 form an integral part of these financial statements. The financial statements on pages 4 to 7 were approved by the trustees on and signed on its behalf by: P Sergeant P Sim Page 5 ## **NEWQUAY DRAMATIC SOCIETY** ## **NOTES ON FINANCIAL STATEMENTS** ## **31st October 2020** ## **1 Accounting policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost accounting rules and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. ## **Tangible fixed assets** Depreciation of fixed assets is calculated to write off their cost, or valuation, less any residual value over their estimated useful lives as follows: |Lane Theatre – Freehold Land|Nil| |---|---| |Lane Theatre – Freehold Property|5% straight line| |Fixtures and fittings|25% reducing balance| ## **2 Tangible fixed assets** |**Cost**
1st November 2019
Additions
31st October 2020
**Depreciation**
1st November 2019
Charge for the year
31st October 2020
**Net book amount**
31st October 2020
31st October 2019|**Lane**
**Theatre**
£
128,863
-
128,863
56,880
-
56,880
71,983
71,983|**Fixtures**
**and**
**Fittings**
£
56,652
-
56,652
54,086
642
54,728
1,924
2,566|**Total**
£
185,515
-
185,515
110,966
642
111,608
73,907
74,549| |---|---|---|---| ## **3 Employees Remuneration** Total remuneration for the year amounted to £1,098 (2019 : £2,122). The average number of paid staff for the year were: Box Office (part time) 1 Cleaning (part time) 1 Page 6 ## **NEWQUAY DRAMATIC SOCIETY** ## **NOTES ON FINANCIAL STATEMENTS** ## **31st October 2020** ## **4 Trustees Remuneration and Expenses** No remuneration was directly, or indirectly, paid, or payable, out of the funds for the year to any trustees or to any person or persons known to be connected with any of them. Expenses amounting to £Nil (2019: £Nil) were reimbursed to trustees and management in respect of printing, postage, stationery, office supplies and travelling. Page 7 ## **Appendix 1** ## **NEWQUAY DRAMATIC SOCIETY** ## **REVENUE ACCOUNT** ## **for the year ended 31st October 2020** |**Receipts**
General Account – Appendix 2
Production Account – Appendix 3
Subscriptions and Patrons
Grants and Donations

**Payments**
General Account
Production Account

**Excess of receipts over payments**
Freehold depreciation
Fixtures and Fittings depreciation

**Surplus to Accumulated Fund**|£
25,328
2,295
-
642|**2020**
£
13,039
5,023
1,505
13,279
32,846
(27,623)
5,223
(642)
4,581|£
20,352
8,663
1,495
856|**2019**
£
18,414
23,394
1,140
75
43,023
(29,015)
14,008
(2,351)
11,657| |---|---|---|---|---| ## **Appendix 2** ## **NEWQUAY DRAMATIC SOCIETY** ## **GENERAL ACCOUNT** ## **for the year ended 31st October 2020** |**Receipts**
Bar
Room Hire
Raffles
Costume Sales
Interest receivable
**Payments**
Bar
Rates and water
Light and heat
Telephone
Insurance
Licences and subscriptions
Stationery and postage
Cleaning and box office
Premises expenses
Repairs and renewals
Accountancy fees
Booking System Fees
Bank Loan Interest


**Deficit for year**|£
1,736
394
3,285
384
2,233
1,008
1
1,098
4,339
9,644
595
229
382|**2020**
£
3,351
9,161
153
370
4
13,039
(25,328)
(12,289)|£
3,931
629
2,840
478
2,371
1,309
34
2,122
2,776
1,113
595
1,436
718|**2019**
£
10,817
6,254
1,341
-
2
18,414
(20,352)
(1,938)| |---|---|---|---|---| ## **Appendix 3** ## **NEWQUAY DRAMATIC SOCIETY** ## **PRODUCTION ACCOUNT** ## **for the year ended 31st October 2020** |**Receipts**
Outside Performances
Winter Wonderland
Upside Down
The Odd Couple
Ladies in Lavender
No Exit
Programmes

**Payments**
Winter Wonderland
Upside Down
Ladies in Lavender
The Odd Couple
No Exit
Dog Life Neighbours
The Thrill of Love
A Bunch of Amateurs
Programmes
Fundraising
Advertising

**Surplus for the year**|£
-
-
-
-
679
78
63
96
50
127
1,202|**2020**
£
4,250
-
-
-
21
740
5,011
12
5,023
(2,295)
2,728|£
272
409
1,523
1,466
-
-
-
-
253
461
4,279|**2019**
£
9,182
1,156
1,719
5,924
4,995
-
22,976
418
23,394
(8,663)
14,731| |---|---|---|---|---| ||||||