2025-03-31-accounts

Trustees' Annual Report

For the period

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Section A				Reference and administration details
Charity name 11th High Wycombe(Hazlemere)Scout Group Other names the charity is known by Registered charity number (if any) 2 8 0 7 7 8 HQ registration number 1 0 0 1 5 3 5 9 Charity’s principal address 24 Tylers Road Hazlemere High Wycombe Postcode H P 1 5 7 N S Trustee Name Office (if any) 1 James Air 2 Allan Hill 3 Paul Saunders Treasurer 4 Joanna Sawkins 5 Malcolm Walters Chairman 6 7 8 9 10 11 12 13 14 15 Names of the charity trustees who manage the charity Dates acted if not for whole year				11th High Wycombe(Hazlemere)Scout Group 2 8 0 7 7 8 1 0 0 1 5 3 5 9
				24 Tylers Road
				Hazlemere
				High Wycombe
				Postcode				H		P	1	5	7	N	S

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document How the charity is constituted Trustee selection methods Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every # months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every # months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B Structure, governance and management (continued)

Section B Structure, governance and management (continued)

Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or

3 LT700001 (14 September 2024)

, closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

4 LT700001 (14 September 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to X months running costs, circa £X. The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by ..........

5 LT700001 (14 September 2024)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair) Date	###	###	###	###	###	###
	Paul Saunders
	Treasurer
	3 1 0 1 2 6
	3	1	0	1	2	6

6 LT700001 (14 September 2024)

11th High Wycombe Scout Group

STATEMENT OF FINANCIAL ACTIVITIES

Year Ended 31st March 2025

INCOME Subs collected from Sections Donation & Fundraising Camps / Activities New build Gift Aid Misc TOTAL INCOME EXPENDITURE Membership Fees Expenses for Sections Fundraising HQ maintenance / Utilities / Insurance New Build Camps / Activities General Group expenses incl additional rent Training / Badges / Uniforms Administration / Stationery Loan Interest Misc Expenses TOTAL EXPENDITURE	Note 1.00 1.00	General
		£ 11,824.00 4,594.74 2,997.50 0.00 1,896.84 1,113.56
		22,426.64
		171.69 2,935.83 251.00 6,569.80 0.00 3,705.14 3,990.46 684.33 141.97 322.81 89.10
		18,862.13

EXCESS / (DEFICIT) OF INCOME OVER EXPENDITURE

3,564.51

11th High Wycombe Scout Group Balance Sheet

AS AT:

3

Bank Accounts and Cash Balances

Group Bank Account Scout Bank Accout Cubs / Beavers Bank Account

Total Bank Accounts and Short Term Balances

Liabilities

Woodlands Explorers Loan District Kitchen Loan Castle Water - Deposit being refunded

Funds brought forward

Represented by

Total Funds Brought forward Kitchen Loan Write off Group Current Year Excess/(Deficit) Total Funds Carried Forward

11th High Wycombe Scout Group

Notes to the accounts

Note 1

Gift aid claimed on this years subs

2024 - 25

23-24

Property New Build Total £ £ £ 0.00 0.00 11,824.00 0.00 0.00 4,594.74 0.00 0.00 2,997.50 0.00 7,160.56 7,160.56 0.00 0.00 1,896.84 0.00 0.00 1,113.56 0.00 7,160.56 29,587.20 0.00 0.00 171.69 0.00 0.00 2,935.83 0.00 0.00 251.00 0.00 25,697.28 32,267.08 0.00 0.00 0.00 0.00 0.00 3,705.14 0.00 0.00 3,990.46 0.00 0.00 684.33 0.00 0.00 141.97 0.00 0.00 322.81 0.00 0.00 89.10 0.00 25,697.28 44,559.41	Total
	£ 6,695.50 242.00 5,977.00 41,450.00 11,012.31 0.00
	65,376.81
	0.00 1,781.90 0.00 2,143.34 68,501.82 4,234.36 1,926.99 123.64 170.64 546.78 735.92
	80,165.39

0.00 (18,536.72)

(14,972.21)

(14,788.58)

31st March 2025 General £ 6,628.47 0.00 0.00 6,628.47 (13,410.76) (2,260.00) 0.00 (9,042.29) 3,929.92 2,000.00 (14,972.21) (9,042.29)	31st March 2024	31st March 2024
		Total
		£ 17,714.76 3,116.76 83.68
		20,915.20 (13,087.95) (4,000.00) 102.65 3,929.90 18,718.48 0.00 (14,788.56)
		3,929.92

s will be included in next years accounts as we are using cash accounting.

Independent examiner’s report to the trustees of 11th High Wycombe (Hazlemere) Scout Group

I report to the trustees on my examination of the accounts of the [Insert Scout Group/District name] for the year ended [Insert date of year end].

Responsibilities and basis of report

As the charity trustees of the [Insert Scout Group/District name] you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 11th High Wycombe (Hazlemere) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Steven Denny

Relevant professional qualification or membership of professional bodies (if any): AAT

Address: Beehappy Accountancy

24 Notting Hill Gate, London W11 3JE

Date: 6/1/2026