## Trustees' Annual Report
## For the period
|From (start date)||**0**|**1**|**0**|**4**|**2**|**4**|**4**||**3**|**1**|**0**|**3**|**2**|**5**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||
|**Section A**||||**Reference and administration details**||||||||||||
|Charity name
11th High Wycombe(Hazlemere)Scout Group
Other names the charity is known by
Registered charity number (if any)
2
8
0
7
7
8
HQ registration number
1
0
0
1
5
3
5
9
Charity’s principal address
24 Tylers Road
Hazlemere
High Wycombe
Postcode
H
P
1
5
7 N
S
**Trustee Name**
**Office (if any)**
1
James Air
2
Allan Hill
3
Paul Saunders
Treasurer
4
Joanna Sawkins
5
Malcolm Walters
Chairman
6
7
8
9
10
11
12
13
14
15
Names of the charity trustees who manage the charity
**Dates acted if not for**
**whole year**||||11th High Wycombe(Hazlemere)Scout Group
2
8
0
7
7
8
1
0
0
1
5
3
5
9||||||||||||
|||||24 Tylers Road||||||||||||
|||||Hazlemere||||||||||||
|||||High Wycombe||||||||||||
|||||Postcode||||H||P|1|5|7|N|S|
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Type of governing document
How the charity is constituted
Trustee selection methods
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every # months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them||
||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every # months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|
2 LT700001 (14 September 2024)
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or|
3 LT700001 (14 September 2024)
, closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
Summary of the main activities in relation to these objects
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
|Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|
|---|---|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||
|
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to X months running costs, circa £X.
The Group held reserves of approximately £X against this at
year end. This is above the level/below required for operating
expenses. However this can be explained by ..........|
|||
|||
5 LT700001 (14 September 2024)
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
|||
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|###|###|###|###|###|###||
|---|---|---|---|---|---|---|---|
|||||||||
||Paul Saunders|||||||
|||||||||
||Treasurer|||||||
||3
1
0
1
2
6|||||||
||3|1|0|1|2|6||
6 LT700001 (14 September 2024)
## 11th High Wycombe Scout Group
## **STATEMENT OF FINANCIAL ACTIVITIES**
## Year Ended 31st March 2025
|**INCOME**
Subs collected from Sections
Donation & Fundraising
Camps / Activities
New build
Gift Aid
Misc
**TOTAL INCOME**
**EXPENDITURE**
Membership Fees
Expenses for Sections
Fundraising
HQ maintenance / Utilities / Insurance
New Build
Camps / Activities
General Group expenses incl additional rent
Training / Badges / Uniforms
Administration / Stationery
Loan Interest
Misc Expenses
**TOTAL EXPENDITURE**|Note
1.00
1.00|General|
|---|---|---|
|||£
11,824.00
4,594.74
2,997.50
0.00
1,896.84
1,113.56|
|||22,426.64|
|||171.69
2,935.83
251.00
6,569.80
0.00
3,705.14
3,990.46
684.33
141.97
322.81
89.10|
|||18,862.13|
**EXCESS / (DEFICIT) OF INCOME OVER EXPENDITURE**
3,564.51
11th High Wycombe Scout Group **Balance Sheet**
AS AT:
**3**
## **Bank Accounts and Cash Balances**
Group Bank Account Scout Bank Accout Cubs / Beavers Bank Account
Total Bank Accounts and Short Term Balances
## **Liabilities**
Woodlands Explorers Loan District Kitchen Loan Castle Water - Deposit being refunded
## **Funds brought forward**
## **Represented by**
Total Funds Brought forward Kitchen Loan Write off Group Current Year Excess/(Deficit) Total Funds Carried Forward
## **11th High Wycombe Scout Group**
## **Notes to the accounts**
Note 1
Gift aid claimed on this years subs
**2024 - 25**
**23-24**
|Property
New Build
Total
£
£
£
0.00
0.00
11,824.00
0.00
0.00
4,594.74
0.00
0.00
2,997.50
0.00
7,160.56
7,160.56
0.00
0.00
1,896.84
0.00
0.00
1,113.56
0.00
7,160.56
29,587.20
0.00
0.00
171.69
0.00
0.00
2,935.83
0.00
0.00
251.00
0.00
25,697.28
32,267.08
0.00
0.00
0.00
0.00
0.00
3,705.14
0.00
0.00
3,990.46
0.00
0.00
684.33
0.00
0.00
141.97
0.00
0.00
322.81
0.00
0.00
89.10
0.00
25,697.28
44,559.41|Total|
|---|---|
||£
6,695.50
242.00
5,977.00
41,450.00
11,012.31
0.00|
||65,376.81|
||0.00
1,781.90
0.00
2,143.34
68,501.82
4,234.36
1,926.99
123.64
170.64
546.78
735.92|
||80,165.39|
0.00 (18,536.72)
(14,972.21)
(14,788.58)
|**31st March 2025**
General
£
6,628.47
0.00
0.00
**6,628.47**
(13,410.76)
(2,260.00)
0.00
(9,042.29)
3,929.92
2,000.00
(14,972.21)
**(9,042.29)**|**31st March 2024**|**31st March 2024**|
|---|---|---|
|||Total|
|||£
17,714.76
3,116.76
83.68|
|||20,915.20
(13,087.95)
(4,000.00)
102.65
3,929.90
18,718.48
0.00
(14,788.56)|
|||3,929.92|
s will be included in next years accounts as we are using cash accounting.
Independent examiner’s report to the trustees of 11th High Wycombe (Hazlemere) Scout Group
I report to the trustees on my examination of the accounts of the [Insert Scout Group/District name] for the year ended [Insert date of year end].
Responsibilities and basis of report
As the charity trustees of the [Insert Scout Group/District name] you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 11th High Wycombe (Hazlemere) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Steven Denny
Relevant professional qualification or membership of professional bodies (if any): AAT
Address: Beehappy Accountancy
24 Notting Hill Gate, London W11 3JE
Date: 6/1/2026