2022-06-30-accounts

THE YEO VALLEY LIONS CLUB CHARITY TRUST FUND CHARITY NUMBER 280660 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022

Address for correspondence: 6 Briar Mead, Yatton, Bristol BS49 4RE

TRUSTEES

Derek White – Chair – President, Yeo Valley Lions Club Lesley Farrall – Treasurer, Yeo Valley Lions Club Graham Marshall – Secretary, Yeo Valley Lions Club

ADVISERS

Bankers: Solicitors: Lloyds Bank plc John Hodge & Co 2 South Parade 50 High Street Weston-super-Mare Yatton BS23 1JL BS49 4HJ

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity was established by a Trust Deed dated 1 January 1980

Under the Trust Deed the Trustees are the President, Treasurer and Secretary for the time being of Yeo Valley Lions Club (the Club). They are elected annually at the Club’s AGM and serve for the year from 1 July to 30 June.

The Trust Deed establishes that the Club has absolute discretion to determine and select the beneficiaries of the distribution of the Trust’s funds and this is managed at a monthly Club meeting, subject to a quorum being present, where members consider and vote on spending proposals recommended by the club’s ‘Board of Directors’ (committee). The Trustees are present at those meetings and ensure that decisions are within the scope of the provisions of the Trust Deed.

OBJECTIVES AND ACTIVITIES

The Trust Deed provides that the Trust’s funds may be used for charitable purposes within the territorial area of the Club throughout the United Kingdom and the Republic of Ireland or elsewhere for the benefit of such charitable bodies, trusts, associations, institutions or organisations established for such charitable purposes in such manner as the Club shall determine and select.

The main activities undertaken for the public’s benefit include:

• the provision of 6 flats for the elderly, let at a reasonable rent

• the provision of a community minibus, which as well as being available for use by local clubs and societies is also regularly used for shopping trips for the elderly and infirm

• the provision and maintenance of a playground for those of any age with special needs.

In addition the local community benefits from financial support given to local clubs and societies and support is also given to many projects further afield, both at a national and international level, through Lions Clubs International, the worldwide association to which the Club belongs.

The Trustees are therefore satisfied that there is wide ranging public benefit as a result of the Trust’s activities particularly bearing in mind the International Lions motto of ‘We Serve’.

ACHIEVEMENTS AND PERFORMANCE

Flats – these continue to provide living accommodation for 6 tenants at a reasonable rent. They are maintained to a good standard and have remained fully occupied during the year.

Community Minibus – this provides an invaluable service at no charge to the local community particularly, but not exclusively, to the more elderly and infirm in the local villages. Regular shopping trips run on three days per week, there are regular outings for residents from local care and residential homes during the summer months, a weekly service is provided to the local food bank to transport donated items and parcels for distribution and it is also used by a number of local societies and associations, including youth groups, to support their activities. Following the end of the pandemic these services were able to be quickly re-established and were in place for the majority of this financial year.

Playground for the Disabled – this has now been in operation for over 20 years and provides a secure and secluded environment where parents/carers/special schools looking after people with special needs of all ages, although predominantly youngsters, can relax and use the equipment and space provided, without the distractions and worries encountered in a public park. The benefits can be gauged by the fact that in those 20 years in excess of 600 families, special schools, support groups etc have registered for membership and new applications continue to be received on a regular basis.

The Trust has continued to meet requests for financial support from numerous local organisations and those in need as well as supporting projects under the auspices of Lions Clubs International.

FINANCIAL REVIEW

A copy of the examined accounts for the year ended 30 June 2022 is attached.

Unresticted Funds

The principal source of income for this fund is donations made by Yeo Valley Lions Club which runs a number of well-established fund raising events during the year. Following the ending of the pandemic and the resumption of fund raising these donations returned to a more normal levels at £22,000 (2021 £2,000), together with an increase in the Christmas Gift Aided donations. The general cost of operating the minibus, our single largest ongoing commitment, was £4,380 (2021 £4,282) although

this was partly offset by donations of £2,421(2021 £407) received from users of the bus and a community transport grant of £213 from the District Council.

The costs of maintaining the Special Need Playground were £3,995 (2020 £5,013), the previous year having included legal costs relating to the renewal of the lease. Other payments totalling £20,824 show the broad spread of support continuing to be given to the local community and beyond.

The balance of this Fund is held in a non-interest bearing account, is readily available, and is considered adequate for the purpose of the Charity. The balance includes £34,500 which has been earmarked for the replacement of the community minibus.

Designated Funds

This Fund comprises the residential flats. There were no vacancies in the flats during this year and rental income was £35,640 (2021 £35,640). Maintenance and insurance costs of £7,407 were higher than the previous year (£3,143) largely due to repairs following a leaking shower.

We continue to maintain the flats to a high standard and undertake a complete redecoration at each vacancy. There were no rent arrears at 30 June 2022.

We continued to support the operation of a local Dementia Hub and make other donations relating to services provided for the elderly.

Income exceeded expenditure by £21,474 during the year where cash balances at the year end stood at £232,000 which sum is readily available.

FUTURE PLANS

Following the ending of the pandemic Yeo Valley Lions Club has been able to re-establish its regular fund raising events, from which donations will continue to be made to the Trust for distribution.

Its principal service activities will continue for the public benefit with consideration likely to be given in due course for the purchase of a replacement minibus, the current vehicle now being 11 years old.

Beyond the costs of maintaining the playground and the minibus other donations and grants are only made from available funds and, therefore, expenses can be suitably controlled against the available resources.

The flats will continue to be maintained to a high standard and consideration will continue to be given to other suitable opportunities to use monies in the Designated Fund as they arise, within the wishes expressed, but not mandated, by the Donor when bequeathing the properties to the Trust.

YEO VALLEY LIONS CLUB CHARITY TRUST FUND CHARITY NUMBER 280660 RECEIPTS AND PAYMENTS ACCOUI¥TS FOR THE YEAR ENDED 30 JUNE 2022 fimds Funds RECEIPTS Donations from Yeo Valley Lions Club Rents re￿ived Interest received Donations towards Mintbus ¢xpens&s Grants for mini￿￿$ expenses Other DonatioDS Christin&% donations incl. GA 22,(KM) 35.640 2.000 35.640 1421 2,421 1 213 3,423 3,789 67.492 407 389 1,572 5J74 45.391 3,423 3,789 31,846 PAYMENTS Property maintenance & insuranc¢ Grant towards Rock Road Premises Minibus expenses Expettses of Special Needs Playground Assistance to lo¢￿ schooL8 Other Lions, Charities Support for Yatton Lunch Club Support for Dementia Hub Postage & Stationery Youth organisations Support for the elderty & needy Other charities Tree Planting 7.407 , 7,407 3,143 4,282 5,013 495 1,166 3,gJ5 417 1.826 1 14 722 29 417 1.826 14 6,678 29 1542 270 16,769 270 16,769 7,479 120 14,172 38.991 29J38 NET RECEIprs 2.647 21.474 28.501 16.053 CASH YUNDS AT 30 JUNE 2021 210,586 245.681 | 229.635 CASH FUNDS AT 30 JUNE 2022 37.742 i 232.060 269.802 245.681 STATEMEiYf OF ASSETS AND IJABILITIES AS AT 30 JUNE 2022 Cash Funds 37.742 233.400 ' tnv¢stsnent Assets Freehold Propety 297.120 Liabilities Rental Depostties (iJ40) 529.180 Signed on behalfofthe Tr¥stees Lesley FaTrall Treasurer 11 23

,YEO VALLEY UONS CLUB ADMINISTRATION Fi￿D 2.614.Cil 1205.111 1,635.88 2.8(N8.(KJ . {3,378.￿): 1.916.30 Scoa5 evenis def￿ I IsurplLLS} Intémabonal and distnct dLEs Supplies PfesBlenfs 9fft aTrJ honordnum Stationery. F• le￿h0 Flower3 arKI in n￿mO{5Urn DEtriGt skiwes atKI quiz CLwnFEtsknon DG 9ift Rertt of rneébng room Chaitei ￿￿ht offtial gu& Insuran(t 75.IX) 75.￿ , 10.(KI I 10.CLI 44.25 44.25 Ico Z(y)m Registration 144. 2.05297 561.03 8.390.35 , 8,951.38 143.88 {653.491 3.461.49 4.928.86 '. 8,3￿.35 IDeficitySuTplus Fund at 30 JurE 2021 Fund at 30 June 2022 HOSPITAUTY FLWD Fund at 30 ju￿ 2021 Monthly draw Fines 979.38 19.( 165.CKJ ., Charter Nyht Wine draw prizes Fund at Y) ju￿ 2￿ I30.￿j IAMCE SHEET AS AT 30 JUNE 2021 Cash at bank. ¢wrrent aUX￿nts Net re￿Ipts due frryn event I DebtOT Due tc) mem￿r3 19.W20 16.318_68 19.569.20 ' 16.318_68 Administration Fund Ho¥iitality Fu￿1 Welfare FurKI Prior year a4'utherrts 8.951.38 1 8.390.35 6.783.22 146.73 16.318.68 19.WJ20 EXAMINERE REP()RT TO THE MEIIBERS OF YEO VALLEY UONS CLUB I have examined the bocks aThY re(x)rds ￿the yéat erkl 30 Jure 2022 aThJ Ywt Thi5 Club, in many olPpr5 of sThQar Size armj of its inrA)rne from fvnd raisin9 and don811￿ Cartr￿ ￿ fiJBy (x¥thlbèd Lfftbl e entered in a¢￿Unti￿ records. and a￿ therefore not SLts(£Ptth to vgrific¥tion. l (xlnfirrn that the Incl￿e arwj Ewendiiute AcLX)unts arKI Ba￿r￿ Sht set ¢JJt txjvé are 8gr8em￿rtv￿ thè C1￿)'S re¢xxts aTrJ in my ￿iniOn Ihese transa(aions fairty retlect trarw(*ons during tiie JEar. Ketth R Pakner Ey2mir

, YEO VALLEY LIONS CLUB CHAR￿ABLE TRUST FUND INCOME AND EXPENDrfuRE ACCOUNT- YEAR ENDED 30 JUNE 2022 WAKE I WORLOCK FUND 2022 2021 Rents recewed Interest received 35,640.￿) 35,640.00 6.37 9_01 35,646.37 35,649.01 Expendlture Repairs Insuran Postage and Stat￿nery Distributions: Support for Yatton Lunch Club Outings for the Elderly Support for Demenkn'a Hib 6,193.31 1.214.11 28. 1,986.70 1,156.30 13.92 6,721.54 6,677.96 Other Grants Repairs to Communty Minibus 501.20 772.00 14.171.84 11,094.16 21.474.53 24,554.85 507,706.29 483,151.44 529,180.82 507,706.29 Surplus of Re￿ipts over EXF￿dI￿￿ for the year Fund at 30 June 2020 Fund at 30 June 2021 Represented by . Freehold Property as valued at 8 January 1994 for Probate Woodcliffe, 159 High Str*t, Yatton Oakleigh, 161 High Stree( Yatton Rest Haven, 14 The Ridge, Yatton Subsquent addibons at Cost Purchase of rent charge on 159 & 161 Hhjh Streec Yatton 102.000.00 102.000.00 .000.co %,wo.00 99.000.QKI 99,￿0.00 120.IXI 120.00 297,120.00 297,120.00 Cash at Bank Treasurers ac￿Unt Deposf( Account Cash Creditors Rental dewsiis 191.062.08 169.609.28 42.323.38 42,317.01 15.36 {1,340.00 1,340.tK)) 529,180.82 SO7,7￿.29 Notes Mrs Worfock's beques( established Ihis furKI. sI￿ryfied these funds were to te used. Accordingly they are not avaiLable to gJppKxt the Trusfs other activths. Examiners Report to the Trustees of Yeo Valley Lions Club Charitable Trust Fund I have examined the LM)oks and records for the year en￿j 30 June 21Y22 and Ixjnfim that adequate rec￿d5 have been kept I confimi that the Income and Expenditure AcAx)unt and the BaLan￿ Sheets a￿ in agreement wrth the Trusys records and in my opinion faity reflect the trans￿tionS during Ihe year. Keith R Palmer Examiner

YEO VALLEY LIONS CLUB CHARrrABLE TRUST FUND INCOME AND EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE 2022 Genernl Welfare Fund 2022 2021 Donations from Yeo Valley Lions Club t)onations tovrdrds minibus wnning expenses Grants towards minibus running expenses Other donatKsns Subscriptions and donations for specBi r*eds pkyground . Christma8 donations via GA Amazon 22,OLN).00 2,421.00 212.50 3,242.36 57.50 3,789.40 123.15 31.845.91 2.IXJO.00 406.67 389.17 1.004.75 567.61 5.374.26 Expenditure: Minibus njnning expense5 Minibus garage expenses Maintenance & improvements to speaal rwls playgrDund Assistance to lrtal schools Other Lions CharFbes linc Lions Brass 4 Youth) Young Carers (2021 Jessie May) Other charibes Youth organisations (incs ) Support and assistance for the eld￿ty and needy Tree Planb'ng Dogs 4Go(> GWAAC RNLI 9.742.48 3.482.63 896.08 3.995.67 417.50 1.826.00 1.800.00 2,969.00 1,542.00 270.29 2,077.30 1,432.46 5,012.88 495. 1.186.tXJ 6.128.00 550.00 2.41 120.29 3,IYJO.CH) 7.000.(MJ 1,OLKJ.00 1.0￿.00 29,199.17 300.00 18,244.34 Suwus for year Fund as at 30 June 2021 Transfers to Minibus Fund Fund as at 30 June 2022 2.646.74 595.08 {8,501.88) 10,104.10 (1,000.00 602.22 3.241.82 Minibus Fund Fund as at 30 June 2021 Transfers from General Welfare Fund 34.500.CKt 33.500.00 1.000.00 Fund as at 30 June 2022 34.500.00 34.500.IX) Summary at 30 June 2021 General Welfare Fund Minibus Fund Previous year adjustrnent 3,241.82 34.5￿.(M) 602.22 34,500.00 {7.14 35,095.08 37.741.82 Represented by Cash at bank current a(xount Less Creditors 37.741.82 35.095.08 37.741_82 35,095.08

, YEO VALLEY LIONS CLUB INCOME AND EXpEND￿uRE AccouKf- YEAR ENDED 30 JUNE 2022 ACTIVITIES ACCOUTr 2021 Net rewpts from bjnd ral$N￿ kniities Fulld at 30 June 2021 Transfer to Yeo Valty Li￿$ club CharilatAe Trust FuThJ Fund at 30 June 2022 24,504.24 6,783.22 22.Tr)0.00) 9.287.46 6.297.78 2,485.44 2,Cw)O.CKJ 6.783.22 NET RECEIPTS FROM FUND RAISING AcTI￿riEs 2022 2021 Ouuay Net Receipts Net Receipts Receipts Strawbery Lion walk Christmas collections Easter ￿9S Games and sta115 Christmas pro3ramme Beer Festival Golf Day Quiz Books Website hosting and sundry eqUlprr￿t Paypal 2,133.29 4,620.82 148.04 758.08 1.g85.25 3.862 74 4,497.20 256.38 2.575.23 2.1(K).rK) 16.￿0.64 15.515.02 884.01 1,753.￿1 9.142.97 6.655.73 1,691.22 347.tK) 7.417.67 8.859.29 708.51 342.70 440.20 124.79 (72.00) 25.18 (25.18) 366.25 24,504.24 366.25 43.871.25 19.367.01 6,297.78