## **THE YEO VALLEY LIONS CLUB CHARITY TRUST FUND CHARITY NUMBER 280660 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 30 JUNE 2022** 

## **Address for correspondence: 6 Briar Mead, Yatton, Bristol BS49 4RE** 

## **TRUSTEES** 

Derek White – Chair – President, Yeo Valley Lions Club Lesley Farrall – Treasurer, Yeo Valley Lions Club Graham Marshall – Secretary, Yeo Valley Lions Club 

## **ADVISERS** 

Bankers:                                                         Solicitors: Lloyds Bank plc                                            John Hodge & Co 2 South Parade                                              50 High Street Weston-super-Mare                                       Yatton BS23 1JL                                                       BS49 4HJ 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

The Charity was established by a Trust Deed dated 1 January 1980 

Under the Trust Deed the Trustees are the President, Treasurer and Secretary for the time being of Yeo Valley Lions Club (the Club). They are elected annually at the Club’s AGM and serve for the year from 1 July to 30 June. 

The Trust Deed establishes that the Club has absolute discretion to determine and select the beneficiaries of the distribution of the Trust’s funds and this is managed at a monthly Club meeting, subject to a quorum being present, where members consider and vote on spending proposals recommended by the club’s ‘Board of  Directors’ (committee). The Trustees are present at those meetings and ensure that decisions are within the scope of the provisions of the Trust Deed. 

## **OBJECTIVES AND ACTIVITIES** 

The Trust Deed provides that the Trust’s funds may be used for charitable purposes within the territorial area of the Club throughout the United Kingdom and the Republic of Ireland or elsewhere for the benefit of such charitable bodies, trusts, associations, institutions or organisations established for such charitable purposes in such manner as the Club shall determine and select. 

The main activities undertaken for the public’s benefit include: 

- the provision of 6 flats for the elderly, let at a reasonable rent 

- the provision of a community minibus, which as well as being available for use by local clubs and societies is also regularly used for shopping trips for the elderly and infirm 

- the provision and maintenance of a playground for those of any age with special needs. 



In addition the local community benefits from financial support given to local clubs and societies and support is also given to many projects further afield, both at a national and international level, through Lions Clubs International, the worldwide association to which the Club belongs. 

The Trustees are therefore satisfied that there is wide ranging public benefit as a result of the Trust’s activities particularly bearing in mind the International Lions motto of ‘We Serve’. 

## **ACHIEVEMENTS AND PERFORMANCE** 

Flats – these continue to provide living accommodation for 6 tenants at a reasonable rent. They are maintained to a good standard and have remained fully occupied during the year. 

Community Minibus – this provides an invaluable service at no charge to the local community particularly, but not exclusively, to the more elderly and infirm in the local villages. Regular shopping trips run on three days per week, there are regular outings for residents from local care and residential homes during the summer months, a weekly service is provided to the local food bank to transport donated items and parcels for distribution and it is also used by a number of local societies and associations, including youth groups, to support their activities. Following the end of the pandemic these services were able to be quickly re-established and were in place for the majority of this financial year. 

Playground for the Disabled – this has now been in operation for over 20 years and provides a secure and secluded environment where parents/carers/special schools looking after people with special needs of all ages, although predominantly youngsters, can relax and use the equipment and space provided, without the distractions and worries encountered in a public park. The benefits can be gauged by the fact that in those 20 years in excess of 600 families, special schools, support groups etc have registered for membership and new applications continue to be received on a regular basis. 

The Trust has continued to meet requests for financial support from numerous local organisations and those in need as well as supporting projects under the auspices of Lions Clubs International. 

## **FINANCIAL REVIEW** 

A copy of the examined accounts for the year ended 30 June 2022 is attached. 

## Unresticted Funds 

The principal source of income for this fund is donations made by Yeo Valley Lions Club which runs a number of well-established fund raising events during the year. Following the ending of the pandemic and the resumption of fund raising these donations returned to a more normal levels at £22,000 (2021 £2,000), together with an increase in the Christmas Gift Aided donations. The general cost of operating the minibus, our single largest ongoing commitment, was £4,380 (2021 £4,282) although 



this was partly offset by donations of £2,421(2021 £407) received from users of the bus and a community transport grant of £213 from the District Council. 

The costs of maintaining the Special Need Playground were £3,995 (2020 £5,013), the previous year having included legal costs relating to the renewal of the lease. Other payments totalling £20,824 show the broad spread of support continuing to be given to the local community and beyond. 

The balance of this Fund is held in a non-interest bearing account, is readily available, and is considered adequate for the purpose of the Charity.  The balance includes £34,500 which has been earmarked for the replacement of the community minibus. 

## Designated Funds 

This Fund comprises the residential flats. There were no vacancies in the flats during this year and rental income was £35,640 (2021 £35,640). Maintenance and insurance costs of £7,407 were higher than the previous year (£3,143) largely due to repairs following a leaking shower. 

We continue to maintain the flats to a high standard and undertake a complete redecoration at each vacancy. There were no rent arrears at 30 June 2022. 

We continued to support the operation of a local Dementia Hub and make other donations relating to services provided for the elderly. 

Income exceeded expenditure by £21,474 during the year where cash balances at the year end stood at £232,000 which sum is readily available. 

## **FUTURE PLANS** 

Following the ending of the pandemic Yeo Valley Lions Club has been able to re-establish its regular fund raising events, from which donations will continue to be made to the Trust for distribution. 

Its principal service activities will continue for the public benefit with consideration likely to be given in due course for the purchase of a replacement minibus, the current vehicle now being 11 years old. 

Beyond the costs of maintaining the playground and the minibus other donations and grants are only made from available funds and, therefore, expenses can be suitably controlled against the available resources. 

The flats will continue to be maintained to a high standard and consideration will continue to be given to other suitable opportunities to use monies in the Designated Fund as they arise, within the wishes expressed, but not mandated, by the Donor when bequeathing the properties to the Trust. 



YEO VALLEY LIONS CLUB CHARITY TRUST FUND
CHARITY NUMBER 280660
RECEIPTS AND PAYMENTS ACCOUI¥TS
FOR THE YEAR ENDED 30 JUNE 2022
fimds
Funds
RECEIPTS
Donations from Yeo Valley Lions Club
Rents re￿ived
Interest received
Donations towards Mintbus ¢xpens&s
Grants for mini￿￿$ expenses
Other DonatioDS
Christin&% donations incl. GA
22,(KM)
35.640
2.000
35.640
1421
2,421 1
213
3,423
3,789
67.492
407
389
1,572
5J74
45.391
3,423
3,789
31,846
PAYMENTS
Property maintenance & insuranc¢
Grant towards Rock Road Premises
Minibus expenses
Expettses of Special Needs Playground
Assistance to lo¢￿ schooL8
Other Lions, Charities
Support for Yatton Lunch Club
Support for Dementia Hub
Postage & Stationery
Youth organisations
Support for the elderty & needy
Other charities
Tree Planting
7.407 ,
7,407
3,143
4,282
5,013
495
1,166
3,gJ5
417
1.826 1
14
722
29
417
1.826
14
6,678
29
1542
270
16,769
270
16,769
7,479
120
14,172
38.991
29J38
NET RECEIprs
2.647
21.474
28.501
16.053
CASH YUNDS AT 30 JUNE 2021
210,586
245.681 |
229.635
CASH FUNDS AT 30 JUNE 2022
37.742 i
232.060
269.802
245.681
STATEMEiYf OF ASSETS AND IJABILITIES
AS AT 30 JUNE 2022
Cash Funds
37.742
233.400 '
tnv¢stsnent Assets
Freehold Propety
297.120
Liabilities
Rental Depostties
(iJ40)
529.180
Signed on behalfofthe Tr¥stees
Lesley FaTrall Treasurer
11
23

,YEO VALLEY UONS CLUB
ADMINISTRATION Fi￿D
2.614.Cil
1205.111
1,635.88
2.8(N8.(KJ
. {3,378.￿):
1.916.30
Scoa5 evenis def￿ I IsurplLLS}
Intémabonal and distnct dLEs
Supplies
PfesBlenfs 9fft aTrJ honordnum
Stationery. F• le￿h0
Flower3 arKI in n￿mO{5Urn
DEtriGt skiwes atKI quiz CLwnFEtsknon
DG 9ift
Rertt of rneébng room
Chaitei ￿￿ht offtial gu&
Insuran(*t
75.IX)
75.￿ ,
10.(KI I
10.CLI
44.25
44.25
Ico
Z(y)m Registration
144.
2.05297
561.03
8.390.35 ,
8,951.38
143.88
{653.491
3.461.49
4.928.86 '.
8,3￿.35
IDeficitySuTplus
Fund at 30 JurE 2021
Fund at 30 June 2022
HOSPITAUTY FLWD
Fund at 30 ju￿ 2021
Monthly draw
Fines
979.38
19.(
165.CKJ .,
Charter Nyht
Wine draw prizes
Fund at Y) ju￿ 2￿
I30.￿j
IAMCE SHEET AS AT 30 JUNE 2021
Cash at bank. ¢wrrent aUX￿nts
Net re￿Ipts due frryn event I
DebtOT
Due tc) mem￿r3
19.W20
16.318_68
19.569.20 '
16.318_68
Administration Fund
Ho¥iitality Fu￿1
Welfare FurKI
Prior year a4'utherrts
8.951.38 1
8.390.35
6.783.22
146.73
16.318.68
19.WJ20
EXAMINERE REP()RT TO THE MEIIBERS OF YEO VALLEY UONS CLUB
I have examined the bocks aThY re(x)rds ￿the yéat erk*l 30 Jure 2022 aThJ Ywt
Thi5 Club, in many olPpr5 of sThQar Size armj of its
inrA)rne from fvnd raisin9 and don811￿ Cartr￿ ￿ fiJBy (x¥thlbèd Lfftbl *e
entered in a¢￿Unti￿ records. and a￿ therefore not SLts(£Ptth to
vgrific¥tion. l (xlnfirrn that the Incl￿e arwj Ewendiiute AcLX)unts arKI Ba￿r￿ Sh*t set ¢JJt
txjvé are 8gr8em￿rtv￿ thè C1￿)'S re¢xxts aTrJ in my ￿iniOn Ihese transa(aions fairty
retlect trarw(*ons during tiie JEar.
Ketth R Pakner Ey2mir

, YEO VALLEY LIONS CLUB CHAR￿ABLE TRUST FUND
INCOME AND EXPENDrfuRE ACCOUNT- YEAR ENDED 30 JUNE 2022
WAKE I WORLOCK FUND
2022
2021
Rents recewed
Interest received
35,640.￿) 35,640.00
6.37
9_01
35,646.37
35,649.01
Expendlture
Repairs
Insuran
Postage and Stat￿nery
Distributions:
Support for Yatton Lunch Club
Outings for the Elderly
Support for Demenkn'a Hib
6,193.31
1.214.11
28.
1,986.70
1,156.30
13.92
6,721.54
6,677.96
Other Grants
Repairs to Communty Minibus
501.20
772.00
14.171.84
11,094.16
21.474.53 24,554.85
507,706.29 483,151.44
529,180.82 507,706.29
Surplus of Re￿ipts over EXF￿dI￿￿ for the year
Fund at 30 June 2020
Fund at 30 June 2021
Represented by .
Freehold Property as valued at 8 January 1994 for Probate
Woodcliffe, 159 High Str*t, Yatton
Oakleigh, 161 High Stree( Yatton
Rest Haven, 14 The Ridge, Yatton
Subsquent addibons at Cost
Purchase of rent charge on 159 & 161 Hhjh Streec Yatton
102.000.00 102.000.00
.000.co %,wo.00
99.000.QKI 99,￿0.00
120.IXI
120.00
297,120.00 297,120.00
Cash at Bank
Treasurers ac￿Unt
Deposf( Account
Cash
Creditors
Rental dewsiis
191.062.08 169.609.28
42.323.38 42,317.01
15.36
{1,340.00
1,340.tK))
529,180.82 SO7,7￿.29
Notes
Mrs Worfock's beques( established Ihis furKI. sI￿ryfied these funds were to te used.
Accordingly they are not avaiLable to gJppKxt the Trusfs other activths.
Examiners Report to the Trustees of Yeo Valley Lions Club Charitable Trust Fund
I have examined the LM)oks and records for the year en￿j 30 June 21Y22 and Ixjnfim that
adequate rec￿d5 have been kept
I confimi that the Income and Expenditure AcAx)unt and the BaLan￿ Sheets a￿ in agreement
wrth the Trusys records and in my opinion faity reflect the trans￿tionS during Ihe year.
Keith R Palmer Examiner

YEO VALLEY LIONS CLUB CHARrrABLE TRUST FUND
INCOME AND EXPENDITURE ACCOUNT- YEAR ENDED 30 JUNE 2022
Genernl Welfare Fund
2022
2021
Donations from Yeo Valley Lions Club
t)onations tovrdrds minibus wnning expenses
Grants towards minibus running expenses
Other donatKsns
Subscriptions and donations for specBi r*eds pkyground .
Christma8 donations via GA
Amazon
22,OLN).00
2,421.00
212.50
3,242.36
57.50
3,789.40
123.15
31.845.91
2.IXJO.00
406.67
389.17
1.004.75
567.61
5.374.26
Expenditure:
Minibus njnning expense5
Minibus garage expenses
Maintenance & improvements to speaal rwls playgrDund
Assistance to lrtal schools
Other Lions CharFbes linc Lions Brass 4 Youth)
Young Carers (2021 Jessie May)
Other charibes
Youth organisations (incs )
Support and assistance for the eld￿ty and needy
Tree Planb'ng
Dogs 4Go(>
GWAAC
RNLI
9.742.48
3.482.63
896.08
3.995.67
417.50
1.826.00
1.800.00
2,969.00
1,542.00
270.29
2,077.30
1,432.46
5,012.88
495.
1.186.tXJ
6.128.00
550.00
2.41
120.29
3,IYJO.CH)
7.000.(MJ
1,OLKJ.00
1.0￿.00
29,199.17
300.00
18,244.34
Suwus for year
Fund as at 30 June 2021
Transfers to Minibus Fund
Fund as at 30 June 2022
2.646.74
595.08
{8,501.88)
10,104.10
(1,000.00
602.22
3.241.82
Minibus Fund
Fund as at 30 June 2021
Transfers from General Welfare Fund
34.500.CKt
33.500.00
1.000.00
Fund as at 30 June 2022
34.500.00
34.500.IX)
Summary at 30 June 2021
General Welfare Fund
Minibus Fund
Previous year adjustrnent
3,241.82
34.5￿.(M)
602.22
34,500.00
{7.14
35,095.08
37.741.82
Represented by
Cash at bank current a(xount
Less Creditors
37.741.82
35.095.08
37.741_82
35,095.08

, YEO VALLEY LIONS CLUB
INCOME AND EXpEND￿uRE AccouKf- YEAR ENDED 30 JUNE 2022
ACTIVITIES ACCOUTr
2021
Net rewpts from bjnd ral$N￿ kniities
Fulld at 30 June 2021
Transfer to Yeo Valty Li￿$ club CharilatAe Trust FuThJ
Fund at 30 June 2022
24,504.24
6,783.22
22.Tr)0.00)
9.287.46
6.297.78
2,485.44
2,Cw)O.CKJ
6.783.22
NET RECEIPTS FROM FUND RAISING AcTI￿riEs
2022
2021
Ouuay Net Receipts Net Receipts
Receipts
Strawbery Lion walk
Christmas collections
Easter ￿9S
Games and sta115
Christmas pro3ramme
Beer Festival
Golf Day
Quiz Books
Website hosting and sundry eqUlprr￿t
Paypal
2,133.29
4,620.82
148.04
758.08
1.g85.25
3.862 74
4,497.20
256.38
2.575.23
2.1(K).rK)
16.￿0.64
15.515.02
884.01
1,753.￿1
9.142.97
6.655.73
1,691.22
347.tK)
7.417.67
8.859.29
708.51
342.70
440.20
124.79
(72.00)
25.18
(25.18)
366.25
24,504.24
366.25
43.871.25 19.367.01
6,297.78