MERRIOTh VILLAGE HALL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021
MERRiorr VILLAGE HALL INDEX Charity inf0mtiOn Trustees report Independent examine$ retx)rt Statement of financial arAivities Balants sheet Notes
MERRI0 VILLAGE HALL CHARITY INFORMATION FOR YEAR ENDED 31 DECEMBER 2021 ItRiÉTrfT WLLACs1 FL41 TfUSte8s Vose John Bowfnan Natasha Rebback Rosefflary Ev8ns Natslie James Joanna Hemmirfjs MKhad Dandridge Re4JeF Gilson Andrew Haan Vke Chair Secretary Tfvssurer COMMUnallonS Brid Rep Short Mat BovAs Rep Aw)inted 9 June 2021 ReswJned 7 June 2021 Ch8rtty number 280536 Chartty correspondent R058mary Evar Half Mc4)n Htyjse B(M)zer Pit Merriott TA16 5PW Charity address Merr)tt Villaga Hall Br08dway Merriott Somerset TA16 &2H Webslts TWW.merF•Jtfvll 8hall. .uk IndendeNt examlner D PhnIX FCC4 ACMA 227 Park View Crewkeme TA18PaH Bankers CAF Bank Ltd 25 lfjngs Hill Avenue lQngs Hll West Malling Kent ME19 4JQ Page 1
MERRIOThVILLAGE HALL TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 MVH IERR1O7 1 I.11.LAITE .IlL Merriott Village Hall, Broath¥ay, Merrk>tt, TA16 5QH. is a regislered charity. nurrt)er 280536. and is govemed by its sche including apwintrrent of Trustees. daled 8 December 1995 as amended by special resolubon of the Trustees on 8 November 2(J)1 and on 9 ju 2020. These anndrrEnls were appmved by the Charity ComTnission on 13 August 2(KJ1 (prior approval) and 101h August 2020 respective. The Trustees present their Annual Rewrt and ACUnts for the year ended 31 Decemb9r 2021 and conflmi they compty wth the requlremenls of the Charfles Act 2016, the charits SORP {FRS102) and the aforementioned Scheme. Ad nlstratl The Charity is administered by a management commtttee of elected Trustees whh rreets 4-5 times a year. TDJStees are elected annualty at the AGM. to which all residents are invited. New Tnjslees. responsibiltties are explained lo them by use of the Charity Commi8sN)n pulAication CC3 and are trained in fire. security and tchen hygiene procedures. Hall user grtyjps are each encouraged lo nominate a representative member in order to infom TTUStees regarding any matters relevant to them. The Charity has two part-time employees, the caretaker and the booking clerk. WIK) reFK>rt to the Chair and are tenants in Ihe resmjential propety owned by the Charity. The AGM was held online during the 2021 k)ekdown period and during the year all but one Conlttee meeting has been online. The Trustees woukl wekome nN)re user repr8sentalives to be Trustees. Charf ob The object of the charity is to provKle and maurtain the Hall for the use of the inhabttants of M8rri0tt witho dlstinctson of Fjolitical. rgligious Dr other opinions. incI11ng use for meetings. thtures and classes. and for other fomis of recrealKJn and feisure-ts.me fXtupatk)n, the object of improving the condf£ions of life for the said inhabltants. Thb accords with the Charity ComMissn and ChaFty Acvs guidance on public benerrt. Actlvitios Once again it has Th)t been a tICal year for Mllage halLs across Ihe county. There were perfods when the Hall was effeGtNety closed due to pandemic restricts. Aft8r reslriclons were eas&l. some user groups returned with enthusiasm to hoiding their activibes in the Hall. a small number dKI not retum and others were slow to resume because of vulnerable members or the nature of the actfvity making safe drstanclng impossible. DUng the last quarter of the year there were fvrther disrUptS due to Orrmcron ¢2uslng gmups lo be unviable. reluctant, or finding themsefves %thut a . OccasM)nal hire tKJokings have been very enUragin9. Imth a h¥Jh8r than usual interest in celebratlons for weddings and other parties In the se¢L1 haK of year. and foTh¥ard trngs for 2022. We have ¢orrtinued to maintain the Ham as necessary during the time of restrictions. and provhded all the necessary personal proteclNe equipnnt, additional deaning materials and signage to make the Hall safe for staff and users. Page 2
MERRIOTh VILLAGE HALL TRUSTEES. REPORT CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2021 ILRC)IT VILIAGÈ kL4LL ACh¥•M Despite the difficLAtie$, we were at4e to wnprovements lo the roof and the CCTV system. A Chimney pol was reF4aced and afteT jCh researd) and consideration tt was decided that the rusty dome was beyond repair, so it was removed and Toof tiles put in its place. We are grdtefiJ to the Merriott Herttage Trust for their support wsth this project. which was comF4eted in Sgplember. In Decemb8r the CCTV system was upgraded giving bettar qUlty images and the facilty to nltOr remotely. Partial turnling for this was rec8iv8d in earfy 2022 from a Irusl fund wshing to remain an(MyrrA)us. The Merrlott village c(*nmunity is kept infonned of ac#Nrbes ty use of the mnthly Mllagè newsletter. our own website and Fab(M)k. Flnan vl w and resèp4 We were grateful once more for support from SSDC Wh pmided grants for t%)SPttaltty and leisure venues affected by the pandemic. Addittonamy we made use of the Cororwirus Job Retenlion Scheme fO9h.) lo help wilh payroll costs and retained tx)th Staff throughout the year. Income exceeded exFendiEure for Ihe year by £20.475, much of is attributable lo these grants. Hall hire income was badly affected. It Wds up 42% C(Mnpaf1 to 2020. lyjl lyIUst over half of ts level reported in 2019. We were pleased to be atle lo fund th8 balance of the CCTV upgrade1£1.631} and the refuTbIshnnt 1£1,9621. The Trus18es recognise that the bulk of the serveS figure is hdd as tsngible assets and therefore is not accessible as cash for supportsng improvements. Therefore in addib.on to planned expenditure, they aim to maintain a cash balance of at Feast £2.000 at al in ord8r to meet any unexp8Cted rapairs not coverèd by insurance. As planngd. the errergency Is now al its target level of £6.1)Xl and wil regulavty remewed. The propety at 1. Mdbury Row. was let for the ful year at market TenL also Ibuted to th8 Surplus for the year. As well as routine maintenance. the program of wtndvrt replacements at 1, Melbury Row continues. Another window was repk¢ed in 2021 and two nve are for 2022. whith will Cete the projgcL Risk The TnJste8s have cx)ntinued to assess the Mai r&sks to which the charity is exwsed and systems are estatAtshed to mitigate Ihese rks. speQfica, a risk asseSsW[th $1 to Cow¢>19 is in place. During the year a Safggu8rding Poficy was d8vèh)pèd to reF43¢8 our prewous Child Protection Poticy. We were pleased to b8 assisted by slaff from Aciion with CommunltÉès in Rural England. who attended 8 committee , afid the policy has been w5itivety rece$V by (Mjf wular hirers. Ch8irman Tre85urer For and on h&ll of the Trustees l.LlJ 02.1.22. Pag8 3
MERRIOTT VILLAGE HALL INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 IIRRI()Tt Vll IA(% HAiL I report on the attounts of the Charity for year ended 31 D8mber 2021. which ara set out on the attached pages. Res ctive r8 n$ibilities of trustses and examiner Tho ch8rfty's Trustees are responsible for tha preparation of the actounts. The trustees c¥)nsid8r thal an audit is not requir lor this year under secaion 144 of tho Charities Act 2011 (r Chaiities Act). tt is my resw)nsibility to.. i) gxarnlne thg aco)unts under sethon 145 of the Charities AeL ill lo follow thè procedures lakl down in the General trectiOnS given by the Charity Commission undèr sèclion 14SI5Xbl of the Charities Act). and iii} to slate whglheT particular matters have o)me to my attention. Basis of inde •ndent examinerfs re examination wa$ carried out in accordan wth the General rectionS given by thè Charity Commisslon. An examinatKJn indude5 a rewew of the actxjunting records kapl by the charity and a comparfson of the accounts presented vrith those r8cords. tt aL80 indudes cKJnsiderath)n of any unusual items or disck)sure$ In the aOunts, and the seeking of èxplanatK)ns from the trustees 0)nceming any such matters. The procedures undertaken do not provide all the evMJen¢e that woutd be requlr8d In an audit and. ujnsequenty. I do not express an opinion as to wh8thgr the accounts PT8s6nt a YDJe and fair vigvl and the report is bmited to those matters sèt out In the statement bolow. In ndent examiners. ststsment In connection Ythh my examination. no maiter has )me to my attention: 111 which glves mè reasonable cause to bee¥e that. Ony matetbal respec( the requlrèments.. to keep accounting records In a(dan with 130 of the Charities Act to prepare ac£ounts vthiLth acoyjrd wilh the 80>)untlng reo)rds and to comply wrth the arxounting requirements of the 1993 A(# havè not been met. cf 121 which, in my opinion, 8ttention should drawn in order to enablo a pmper undersianding of tho accounts lo athed. Derek Phoenix 227 Park V Crewkerne TA18 8JH Date.. Page 4
MERRIOTh VILLAGE HALL STATEMENT OF FINANCiAL ACTMTIES FOR THE YEAR ENDED 31 DECEMBER 2021 ILRIN JI I MLLAGÈ bw 2021 20 21 Total ftsnds 2020 Toialthnds INCOME.. Hall hire Gran15 Rental In(rne Donatbns and 7226 20.440 5.102 27.550 8.685 1,243 18,940 229 229 TOTAL INCOME 198 42.587 EXPENOITVRE- Payroll eypenses 5,355 7.173 5, 179 1.423 6.401 24.675 997 286 619 1.173 Routine repairs and malnt8ftanc Property repai[5 ¥rKI 1ffipVernents Insuranc8 Fundraisng ewses other eypenses TOTAL EXPENDITURE 3.243 4,743 154 154 578 14A53 15,953 NET INCOME IEXPENDITUIIE FOR THE PERIOD 20.745 20,745 FUNDS BROUQHT FORWARD 335,486 335.466 332,459 FUNDS WRIED FoifwAIID 356211 356311 335.466 Prye5
MERRIOTT VILLAGE HALL BALANCE SHEET AS AT 31 DECEMBER 2021 ERRIUIT I'IILI4CI 2021 2020 Notes Fixed assets Tangible assets 315.627 315.627 Current assets Stocks Debtors Cash at bank and in hand 56 375 19,408 19.839 40.708 41,604 Crgditors.. amounts falling due 4Mthin one year (1.020) Net Current assets 40,584 19.839 Total assets less current Ilabilities 356,211 335,466 Creditors.. arrounts falling due after one year 10) (o) Net Current assets 335 466 Unrestricted fund$ Profil and Loss Account Emergency Fund Revaluation reserve 225.647 6.000 124,564 206,557 4,345 124,564 10 11 Totsl funds 356.211 335,466 Chairman Treasurer For and on behalf ot the Trustees Date.. 101..9.2121.... Page 6
MERRIOTh VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 ER0[ MLLACE licios The aouunts have been prepared in ac(x)rtlance with the Chariti85 Aci120161 and th& Chariligs SORP (FRS 1021. IPa nts to trust8 Tnjstees were reimbursed for exFMliture irKurTgJ C Lhalfof the tharity as folbjws: 2020 Rosèmary Evans Eric Vose 152.18 196. )5.13 1,297.76 3. Fund Unreslricte¢J tunds are appld in 8C(x)rdance wth the (l'ectives. R8Strict&1 funds are aptAied in accrdance wth thè terms of thr restrictions. The Trustees are of the opinion that SLrffi¢nt funds are hdd. in the approprth form. to enab th& funt1s lo be usod in a¢>)Jrdance with the purpw for wch they were set up. 4. Tan Ible Freehold propgrtle$: 2021 2020 Merriott Villag8 Hal Jthn Cap5tick MRICS September 2012 130.(K)O 130.(KJO 130.000 130.000 1 Melbury Row IcaTrtskerfs howl Total tangiiAe fed assets 185.627 315,627 185,627 315.627 The Hal's CStituOn states that the land arKI tildingS. ch arè v85twl in the Offiaal Custodian Charities, shall L hdd upon trust for the purposes of a village hall. Unless thè Chartty C¢nMiSsIOnerS othèrwise direct the clear proceeds of any sale of the knd twildings, which can be detertTriwS by Ihe Hall Committèè, shal be invested in trust for th8 Charity. Page 7
MERRIOTTVILLAGE HALL NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2021 MEItRK)TT IrlLLAGE Fi4LL 2021 2020 5. Stocks Stock of supplie8 for future fundraising events 56 6. Debtors Hall hire fe&s 0ng Irgcoverable arunts) Other debtors Total debtors 375 860 375 Cash at bank and In hand CAF Bank account 00013308 CAF Bank aoUnt 00091324 Cash in Hand l in Transit Total cagh al bank and in hand 3.324 37,380 3.013 16,377 18 19,408 40,708 8. Creditors: ounls fallln due Hall hire refvndable dep)sits I paid in advan 1,020 1.020 t and Loss Account Balance at 1st January Surplus Ideficitl for the year Transfer to emergency fund Balance at 31st December 206,557 20.745 -1.655 225,647 204,750 3.007 -1,200 206,557 10. Eme en nd B8lanL* at 1st January Transfer from Profit and Loss ALxount Balance at 31st December 3.145 1.200 4.345 1,655 6,000 1. R8valuation reserve Revaluation reserve blfvAI Revaluation reserv8 rjhvd 124,564 124,564 124,564 124,564 Page 8