MERRIOTh VILLAGE HALL
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2021

MERRiorr VILLAGE HALL
INDEX
Charity inf0m￿tiOn
Trustees report
Independent examine￿$ retx)rt
Statement of financial arAivities
Balants sheet
Notes

MERRI0￿ VILLAGE HALL
CHARITY INFORMATION
FOR YEAR ENDED 31 DECEMBER 2021
ItRiÉTrfT WLLACs1 FL41
TfUSte8s
Vose
John Bowfnan
Natasha Rebback
Rosefflary Ev8ns
Natslie James
Joanna Hemmirfjs
MKhad Dandridge
Re4JeF Gilson
Andrew Ha￿￿an
Vke Chair
Secretary
Tfvssurer
COMMUn￿allonS
Brid￿ Rep
Short Mat BovAs Rep
Aw)inted 9 June 2021
ReswJned 7 June 2021
Ch8rtty number
280536
Chartty correspondent
R058mary Evar
Half Mc4)n Htyjse
B(M)zer Pit
Merriott
TA16 5PW
Charity address
Merr*)tt Villaga Hall
Br08dway
Merriott
Somerset
TA16 &2H
Webslts
T*WW.merF•Jtfvll 8hall.
.uk
Inde￿ndeNt examlner
D Ph￿nIX FCC4 ACMA
227 Park View
Crewkeme
TA18PaH
Bankers
CAF Bank Ltd
25 lfjngs Hill Avenue
lQngs Hll
West Malling
Kent
ME19 4JQ
Page 1

MERRIOThVILLAGE HALL
TRUSTEES. REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
MVH
IERR1O7 1 I.11.LAITE ￿.IlL
Merriott Village Hall, Broath¥ay, Merrk>tt, TA16 5QH. is a regislered charity. nurrt)er 280536. and is govemed
by its sche￿ including apwintrrent of Trustees. daled 8 December 1995 as amended by special resolubon of
the Trustees on 8 November 2(J)1 and on 9 ju￿ 2020. These an*ndrrEnls were appmved by the Charity
ComTnission on 13 August 2(KJ1 (prior approval) and 101h August 2020 respective￿.
The Trustees present their Annual Rewrt and AC￿Unts for the year ended 31 Decemb9r 2021 and conflmi
they compty wth the requlremenls of the Charfles Act 2016, the charit￿s SORP {FRS102) and the
aforementioned Scheme.
Ad
nlstratl
The Charity is administered by a management commtttee of elected Trustees wh￿h rreets 4-5 times a year.
TDJStees are elected annualty at the AGM. to which all residents are invited. New Tnjslees. responsibiltties are
explained lo them by use of the Charity Commi8sN)n pulAication CC3 and are trained in fire. security and
tchen hygiene procedures. Hall user grtyjps are each encouraged lo nominate a representative member in
order to infom TTUStees regarding any matters relevant to them. The Charity has two part-time employees, the
caretaker and the booking clerk. WIK) reFK>rt to the Chair and are tenants in Ihe resmjential propety owned by
the Charity.
The AGM was held online during the 2021 k)ekdown period and during the year all but one Con￿lttee meeting
has been online. The Trustees woukl wekome nN)re user repr8sentalives to be Trustees.
Charf
ob
The object of the charity is to provKle and maurtain the Hall for the use of the inhabttants of M8rri0tt witho
dlstinctson of Fjolitical. rgligious Dr other opinions. incI￿11ng use for meetings. thtures and classes. and for
other fomis of recrealKJn and feisure-ts.me fXtupatk)n, the object of improving the condf£ions of life for the
said inhabltants. Thb accords with the Charity ComMiss￿n and ChaFty Acvs guidance on public benerrt.
Actlvitios
Once again it has Th)t been a t￿ICal year for Mllage halLs across Ihe county. There were perfods when the Hall
was effeGtNety closed due to pandemic restrict￿s. Aft8r reslriclons were eas&l. some user groups returned
with enthusiasm to hoiding their activibes in the Hall. a small number dKI not retum and others were slow to
resume because of vulnerable members or the nature of the actfvity making safe drstanclng impossible. DU￿ng
the last quarter of the year there were fvrther disrUpt￿S due to Orrmcron ¢2uslng gmups lo be unviable.
reluctant, or finding themsefves %thut a ￿.
OccasM)nal hire tKJokings have been very en￿Uragin9. Imth a h¥Jh8r than usual interest in celebratlons for
weddings and other parties In the se¢L￿1 haK of year. and foTh¥ard tr￿￿￿ngs for 2022.
We have ¢orrtinued to maintain the Ham as necessary during the time of restrictions. and provhded all the
necessary personal proteclNe equipn*nt, additional deaning materials and signage to make the Hall safe for
staff and users.
Page 2

MERRIOTh VILLAGE HALL
TRUSTEES. REPORT
CONTINUED
FOR THE YEAR ENDED 31 DECEMBER 2021
ILR￿C)IT VILIAGÈ kL4LL
ACh￿¥•M
Despite the difficLAtie$, we were at4e to wnprovements lo the roof and the CCTV system. A Chimney
pol was reF4aced and afteT ￿￿jCh researd) and consideration tt was decided that the rusty dome was beyond
repair, so it was removed and Toof tiles put in its place. We are grdtefiJ to the Merriott Herttage Trust for their
support wsth this project. which was comF4eted in Sgplember. In Decemb8r the CCTV system was upgraded giving
bettar qU￿lty images and the facilty to n￿ltOr remotely. Partial turnling for this was rec8iv8d in earfy 2022 from a
Irusl fund wshing to remain an(MyrrA)us.
The Merrlott village c(*nmunity is kept infonned of ac#Nrbes ty use of the mnthly Mllagè newsletter. our own
website and Fa￿b(M)k.
Flnan
vl
w and resèp4
We were grateful once more for support from SSDC Wh￿ pmided grants for t%)SPttaltty and leisure venues affected
by the pandemic. Addittonamy we made use of the Cororwirus Job Retenlion Scheme f￿￿O￿9h.) lo help wilh
payroll costs and retained tx)th Staff throughout the year.
Income exceeded exFendiEure for Ihe year by £20.475, much of is attributable lo these grants. Hall hire
income was badly affected. It Wds up 42% C(Mnpaf￿1 to 2020. lyjl ￿lyIUst over half of ts level reported in
2019.
We were pleased to be atle lo fund th8 balance of the CCTV upgrade1£1.631} and the refuTbIshn￿nt
1£1,9621. The Trus18es recognise that the bulk of the ￿serveS figure is hdd as tsngible assets and therefore is not
accessible as cash for supportsng improvements. Therefore in addib.on to planned expenditure, they aim to
maintain a cash balance of at Feast £2.000 at al in ord8r to meet any unexp8Cted rapairs not coverèd by
insurance.
As planngd. the errergency Is now al its target level of £6.1)Xl and wil ￿ regulavty remewed.
The propety at 1. Mdbury Row. was let for the ful year at market TenL also I￿￿buted to th8 Surplus for the
year.
As well as routine maintenance. the program of wtndvrt replacements at 1, Melbury Row continues. Another
window was repk¢ed in 2021 and two nve are for 2022. whith will C￿￿￿ete the projgcL
Risk
The TnJste8s have cx)ntinued to assess the Mai￿ r&sks to which the charity is exwsed and systems are
estatAtshed to mitigate Ihese r￿ks. speQfica￿, a risk asseSs￿W[th ￿$￿1 to Cow¢>19 is in place.
During the year a Safggu8rding Poficy was d8vèh)pèd to reF43¢8 our prewous Child Protection Poticy. We were
pleased to b8 assisted by slaff from Aciion with CommunltÉès in Rural England. who attended 8 committee
, afid the policy has been w5itivety rece$V￿ by (Mjf wular hirers.
Ch8irman
Tre85urer
For and on ￿h&ll of the Trustees
l.LlJ 02.1.22.
Pag8 3

MERRIOTT VILLAGE HALL
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 DECEMBER 2021
IIRRI()Tt Vll IA(% HAiL
I report on the attounts of the Charity for year ended 31 D8￿mber 2021. which ara set out on the attached
pages.
Res
ctive r8
n$ibilities of trustses and examiner
Tho ch8rfty's Trustees are responsible for tha preparation of the actounts. The trustees c¥)nsid8r thal an audit is
not requir￿ lor this year under secaion 144 of tho Charities Act 2011 (r￿ Chaiities Act).
tt is my resw)nsibility to..
i) gxarnlne thg aco)unts under sethon 145 of the Charities AeL
ill lo follow thè procedures lakl down in the General t￿rectiOnS given by the Charity Commission undèr sèclion
14SI5Xbl of the Charities Act). and
iii} to slate whglheT particular matters have o)me to my attention.
Basis of inde
•ndent examinerfs re
examination wa$ carried out in accordan￿ wth the General ￿rectionS given by thè Charity Commisslon. An
examinatKJn indude5 a rewew of the actxjunting records kapl by the charity and a comparfson of the accounts
presented vrith those r8cords. tt aL80 indudes cKJnsiderath)n of any unusual items or disck)sure$ In the a￿Ounts,
and the seeking of èxplanatK)ns from the trustees 0)nceming any such matters. The procedures undertaken do
not provide all the evMJen¢e that woutd be requlr8d In an audit and. ujnsequenty. I do not express an opinion as
to wh8thgr the accounts PT8s6nt a YDJe and fair vigvl and the report is bmited to those matters sèt out In the
statement bolow.
In
ndent examiners. ststsment
In connection Ythh my examination. no maiter has ￿)me to my attention:
111 which glves mè reasonable cause to be￿e¥e that. ￿ Ony matetbal respec( the requlrèments..
to keep accounting records In a(￿dan￿ with 130 of the Charities Act
to prepare ac£ounts vthiLth acoyjrd wilh the 80>)untlng reo)rds and to comply wrth the arxounting
requirements of the 1993 A(#
havè not been met. cf
121 which, in my opinion, 8ttention should ￿ drawn in order to enablo a pmper undersianding of tho
accounts lo
athed.
Derek Phoenix
227 Park V
Crewkerne
TA18 8JH
Date..
Page 4

MERRIOTh VILLAGE HALL
STATEMENT OF FINANCiAL ACTMTIES
FOR THE YEAR ENDED 31 DECEMBER 2021
ILRIN JI I MLLAGÈ bw
2021
20
21
Total ftsnds
2020
Toialthnds
INCOME..
Hall hire
Gran15
Rental In(￿rne
Donatbns and
7226
20.440
5.102
27.550
8.685
1,243
18,940
229
229
TOTAL INCOME
198
42.587
EXPENOITVRE-
Payroll eypenses
5,355
7.173
5, 179
1.423
6.401
24.675
997
286
619
1.173
Routine repairs and malnt8ftanc
Property repai[5 ¥rKI 1ffip￿Vernents
Insuranc8
Fundraisng ewses
other eypenses
TOTAL EXPENDITURE
3.243
4,743
154
154
578
14A53
15,953
NET INCOME IEXPENDITUIIE FOR THE PERIOD
20.745
20,745
FUNDS BROUQHT FORWARD
335,486
335.466
332,459
FUNDS WRIED FoifwAIID
356211
356311
335.466
Prye5

MERRIOTT VILLAGE HALL
BALANCE SHEET
AS AT 31 DECEMBER 2021
ERRIUIT I'IILI4CI
2021
2020
Notes
Fixed assets
Tangible assets
315.627
315.627
Current assets
Stocks
Debtors
Cash at bank and in hand
56
375
19,408
19.839
40.708
41,604
Crgditors.. amounts falling
due 4Mthin one year
(1.020)
Net Current assets
40,584
19.839
Total assets less current
Ilabilities
356,211
335,466
Creditors.. arrounts falling
due after one year
10)
(o)
Net Current assets
335 466
Unrestricted fund$
Profil and Loss Account
Emergency Fund
Revaluation reserve
225.647
6.000
124,564
206,557
4,345
124,564
10
11
Totsl funds
356.211
335,466
Chairman
Treasurer
For and on behalf ot the Trustees
Date..
101..9.2121....
Page 6

MERRIOTh VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
ER￿0￿[ MLLACE
licios
The aouunts have been prepared in ac(x)rtlance with the Chariti85 Aci120161 and th& Chariligs SORP (FRS 1021.
IPa
nts to trust8
Tnjstees were reimbursed for exF*Mliture irKurTgJ C￿ L*halfof the tharity as folbjws:
2020
Rosèmary Evans
Eric Vose
152.18
196.
)5.13 1,297.76
3. Fund
Unreslricte¢J tunds are appl*d in 8C(x)rdance wth the (￿l'ectives.
R8Strict&1 funds are aptAied in acc*rdance wth thè terms of th￿r restrictions.
The Trustees are of the opinion that SLrffi¢*nt funds are hdd. in the approprth form. to enab￿ th& funt1s lo be usod
in a¢>)Jrdance with the purpw for w￿ch they were set up.
4. Tan
Ible
Freehold propgrtle$:
2021
2020
Merriott Villag8 Hal
Jthn Cap5tick MRICS September 2012
130.(K)O
130.(KJO
130.000
130.000
1 Melbury Row IcaTrtskerfs howl
Total tangiiAe f￿ed assets
185.627
315,627
185,627
315.627
The Hal's C￿Stitu￿On states that the land arKI t￿ildingS. ￿￿ch arè v85twl in the Offiaal Custodian Charities, shall
L* hdd upon trust for the purposes of a village hall. Unless thè Chartty C¢￿nMiSsIOnerS othèrwise direct the clear
proceeds of any sale of the knd twildings, which can be detertTriwS by Ihe Hall Committèè, shal be invested in
trust for th8 Charity.
Page 7

MERRIOTTVILLAGE HALL
NOTES TO THE ACCOUNTS CONTINUED
FOR THE YEAR ENDED 31 DECEMBER 2021
MEItRK)TT IrlLLAGE Fi4LL
2021
2020
5. Stocks
Stock of supplie8 for future fundraising events
56
6. Debtors
Hall hire fe&s 0￿￿ng Irgcoverable ar￿unts)
Other debtors
Total debtors
375
860
375
Cash at bank and In hand
CAF Bank account 00013308
CAF Bank a￿oUnt 00091324
Cash in Hand l in Transit
Total cagh al bank and in hand
3.324
37,380
3.013
16,377
18
19,408
40,708
8. Creditors:
ounls fallln
due
Hall hire refvndable dep)sits I paid in advan
1,020
1.020
t and Loss Account
Balance at 1st January
Surplus Ideficitl for the year
Transfer to emergency fund
Balance at 31st December
206,557
20.745
-1.655
225,647
204,750
3.007
-1,200
206,557
10. Eme
en
nd
B8lanL* at 1st January
Transfer from Profit and Loss ALxount
Balance at 31st December
3.145
1.200
4.345
1,655
6,000
1. R8valuation reserve
Revaluation reserve blfvAI
Revaluation reserv8 rjhvd
124,564
124,564
124,564
124,564
Page 8