MVH MERRiorf VILLAGE HALL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
MERRI0 VILLAGE HALL ERRX)TT %'II.LAGE H4LI INDEX Charity infomiatic Trustees report lreperKlent examinerfs reFM)rt Statement of financ1 actsvibes B*nce sheet Notes
MERRIOTh VILLAGE HALL CHARifY INFORMATION FOR YEAR ENDED 31 DECEMBER 2020 IiiItIOYl lL¢Ar)E H4LL Trustees Chairman Eric Vose Vre Chairman John B4Mnan Setary 18rhY9e rep Joanna Hemmings Treasurer Rosemary Evans Stephw) Baternan ResMJned 4 April 2020 Susan Vvicks ReSned 23 May 2020 "chael Dandrty Apw"nted 9 January 2020 Roger Gifson App(xnt8d 18 June 2020 Aptyxnted 18 June 2020 nted 7 ort0r 2020 Short Mat 80*4$ rep Communications ie James Charity number Charity Cor$F)ndenI Rosemary F¥S Half Mwn Hwse Somerset TA16 5PW Charlty addr rriott village Broadway TA16 5QH Websltfr otfvil all.o IrKI8P8ndent examlnét D PlnE¥ FCCA ACKi4 227 Park Ifi8W CreeMe TA18 8JH Bankgrs CAF Bank Ltd 25 Kings Hill Avenue KiThJs Hill West M8llin9 Kent ME19 4JQ
MERRIOThVILLAGE H TRUSTEES, REPORT E YEAR ENDED 31 DECEMBER 2020 4FRRlfllY WILiAGE H4LI FOR T Merriott Vllage Hall. Broadway. Melott. TA16 5QH, is a registered charity. number 280536. and is govemed by its Scheme including appointment of Tnjstees, dated 8 December 1995 as amerlded by special resolution of the Truslee5 on 8 November 2001 artd on 9 Juty 2020. These amendments were approved by the Charity Commission on 13 August 2001 (prior approval} and 10th August 2020 respeclively. The Tnjstees present their Annual Report arml Actounts for the year erKled 31 December 2020 and eonfimi they comply th th8 requirements of the Charitss kl 2016. the Charities SORP IFRS102) and the aforementioned Scheme. Alministratlon The Chadty is administered by a management committee of elected Tnjsleeg thh meats 4 -5 times a year. Tnjslees are elected annually al the AGM. lo which all residents are invited. New Trustees. responsibilities ar8 explained to them by use of the Charity Commlssion publication CC3 and are trained in fire, security and kitchen hyyiene procedures. Hall user groups are each &)couraged to nominate a representatwe member in order to infomi Trustees regarding any matters rdevant to them. The Charity has fv40 part-time employees, the caretaker and the booking derk. who report to the Chair and occupy the residential property owned by the Charity. Since the end of March 2020. as a result of the pandern, most committee meelwwJs and the AGM have been conducted on line. This meant that pafticipation from restdenls was not possible. Char The obj'ect of the charity is to provKle and maintain the Hal for the use of the Inhabltants of Merriott th( di81inclion of political, relKJious or other opinions. including use for meetings, re5 and classes, and for oth6r foms of recreation arKI leisur&lim8 ocoJpath)n. the object of improving the conditions of life for the said inhabitants. This a¢xords wf(h the Charity CcAnmi8si¢M and Charity Acvs guhlance on ptjblic benefit. Until the middle of March, the Hall was a rKJpLFtaT venue for regular groups, especialty on weekdays. The hall was closed in response to the Cow(k19 pandemic on 17th March. and Sin then an autstic therapy group has be9n the (rY one to att8nd cntinOus. After a thorwgh risk assessment and appropriate safety measures being pul in pkce. the Hall was reopened in Septèmber. Some regular groups returned but somè (such as bridge) chose not lo because of infection risks. Hire in¢J>me has been severely reduced by over 600/0 and there have been no fundraising events. We af8 thankful to the Merriott c(0p and the local community for their support,. Y•E have received £1.243 from the Cornmunty Fund. whsch is in reserve for fLrtur8 projects. Local Resldction grants, excelenty administed by South Somerset District Council, and the Govemment's furkjugh scheme have meant that overheads have been Covered. The (xrelaker and the booking derk have been retained throughout the year and have taken on extra cleaning and security duties. The Charity owns the residential propety adjacent (1 Melbury Row) which is let at a market rent. P*Je 2
MERRIOTh VILLAGE HALL TRUSTEES. REPORT CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020 kl£K)11 VILL4GE FL4LL Achi In eady 2020, as a result of grants from South Somerset Dislrict CnCil arKI the Bath and West Sdar EneryJy Fund. tO9ether with 8ccumLdated Hall fu[S, we We aNe to stn"p the tiles on the south west foof {which containelf asbestos) 8nd reF4ace with 26 s(Aar pands and new slate& We also inst4lthJ 3 electric storage batteries with the aim of matchr¥J the disparity btheen generati(m aThJ use tirr for elertn"iity. The I)St of thi5 invesbment was just over £24000. It is ath"ciped that some ele¢trKyty will be available lo t f&J into the Gn"d which we ex to l)e paid. The ectricty generated in 2020 is almost equNaJènt to 80% of tota annual Hall use. Futufe el"(ty Costs will be much reduced enabling Hal hire rates to be kept 81 the same r for kjroer. We are 8waiting the outcort ot a grant appIab"on to enAe Ihe irtstalatk)n of electric and wde ch8rgSng in 2021. We allocated a small part of the SSDC grant to SUPF•Nt Us during l¢xd¢y•vn to instan rnotion sensor lights in the toilet corri(k)r. Th reduces the chance of irTfectirm, but is also an energy sawng measure. Ehjring the time of reslrictK)ns we have tM)srtwe feedback from hal usern wth respec to the measures that we have put in to keep people socially dislan11 safe frc¥n infe1th. Flnanclal rè and rose Inex)me exceeded exnditre for the Y by £3,W7, some ofTr•hch is attft.bLrtab to rTh)ney received frtsm SSDC to support the Hall during the lime of the CovK¥19 paThJemK restricti$, whth severety affecled (yjr hall hi income. We shall continuè to draw on this during 2021. ReguLgr to)knngs have been severety reduced. and occasion81 bcM)kings ceasèd (xmnetsty Sin Mar(. We have continued to maintsin the Hall as ne¢e&wy during Ihe time of restn"¢tions. ar used grant money to Pufchase all the nassary personal prot8ctiv6 equipm8n( addital deaning maten"aL% and s3na9 to make the H811 fe for staff and users. The majority of our costs are fixed. so did not reduce of dosure. but there was a redu1 in electricty costs, a combfftation of lower usagè and Ihe iirpacl of the sd8r panels. A new shower and a n8w cook&r were installed at lbury Row. The Tru51ees recognise that the bulk of the reserves ffgure is held as tsnglb assets arKI therefo ts not 8¢cessible as cash for SUPFM)rtirKJ impn>vemenls. Thef0 in to Flann expenditu. they aiffj to maintsin a Cash balance of at least £2,OLKI 8t all times in Ord to m88t any unexrected paIrS not (x)vered by insurance. The scope of the sinkirKJ fund has been exiende¢J to cther any emeigencyfor either the Hall or Melbury Row. and we aim lo accrue £6.000 by 2022 for (S purw. Risk The Trustees have ntinUed to assess the Ma)r iisks to whth the Charity is exposed and syst8m5 are established lo miligat8 these risks. Specrfically. a risk assessment wilh to CovKI-1g has bw devek)ped. arJ regular hirers are required lo submil fvir own to US Prior as part of the hire agreement Chalrman Treasu For and on behalf of the TrnteeS Date: 2o1oiloo£l Page 3
MERRiorr VILLAGE HALL INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 ME41RKJTT ViLAGE HAL I report on the accounts of the Charity for the year 31 Decenknr 220. which are set out on the attached pages. Res ective res nsibilities of trustees a QMIner The chartys Twstees are resIsible for the Lwepardtion of ts ac(x)unts. The trustees considerth8t an audit i8 not requi1 for this year under section 144 of the Chaiilies Act 2011 (The Chanties Act). It is resp)nSOtty to.. i} examine tha accounts under se(knn 145 of the CharrtM A(£ ill lo follow the procedures laid du4vn in the General D8($ given by the Ch8rity Commission under section 14515llb} of Ihe Charilies Act). iii} to State whether particjjlar mattws have COTh to my attention. of inde en examinè My examinab.on was carrie(l out in accordance with thè Generd Directions given by the Charity Commission. An examinatson indudes a rewew of the ac£KJLtnting reo)fds kept by the chanty and a comparison of the accounts presented with those records. It also indudes (XJnSÈLlerd of any unusual items or disdosures in thè a¢¢ounts. and the seektng of explanations from the tmslees ts)nceming any such matters. The pn)cedures undèrtakefi do not Provida all the evidence thal WOLld be required in an audit and. consequerhty, I do not express an opinion as lo whether the accounls prosem a and Ir vie¥/ and Ihe ret¥Nt is limiled to Ihose maltgrs set out in the ststemenl below. Ind nt •xamlnws' $tatsmon In connection with my examination, no matter has m io my attention: 111 whK* gives me reasonatA8 cause to believe thaL in any material respect, Ihe requireff£nts: to keep accounting records in accordan section 130 of the Charilies Act to preparg aty))unts which aord awyJrEting rgc¢wts and to comply 1 Ihe accounting ir8m8nts of the 1993 Act havè not bggn mel. or 121 lCh. in my opbnton, attention shoukl be drawn in order to enalle a proper undetstandlng of the aLxounis lo be reached. erek Phoenlx 227 Park View Crewkeme TA18 8JH Date. i£1,I4 Page 4
MERRiorr VILLAGE FIALL STATEMEKf OF FINANCIAL ACTrirriES FOR THE YEAR ENDED 31 DECEMBER 2020 2020 2020 2Q20 2019 Totaifiumts INCOME: Hall Grants Rental inccrtyfd alffis and fundffjLvng 5.102 s.12 13.874 6,780 8.520 2,289 16 16.CO) 1,243 1.243 TOTL INCOI 16.( 42.587 31,479 EXPENDITURE: PaOll expense8 Ub41$ Rtine repairs anrt rnalntsrwTh ProkErty improvements Insuranc Fundraiwng ew5e5 Othw expenses TOTAL EXPENDMIRE 5.179 1.423 6.401 8.675 5.179 1.423 6.401 24.675 937 5,244 1.850 4711 7,348 16,(O) 286 619 1,598 1324 619 f6,0 26,OT9 INCOME IEXPENDrnJRE FOR THE PERIOD 3.007 FUNDS BROUGHT FORVIARD 332.459 332,459 327,059 FUPIDS CARRIED FORWJID 335A66 335.466 332.459
MERRiorr VILLAGE HALL BALANCE SHEET AS AT 31 DECEMBER 2020 MERRM)TI VILLAGE 2020 2019 Notes Fixed assets Tangible assets 315.627 315,627 CurT8nt asséts Stocks Debtors Cash at bank 2nd hand 56 375 19,408 19,839 56 917 16,569 17,542 Creditors.. amounts fallir#J due wilhin one y¢ar (710) Net Current assets 19,839 16.832 Total assets loss ¢urr•nt liabilitle$ 335,466 332.459 Creditoxs". amounts falling due after one year {01 (o) Net currfrnt assgts 335 466 332 459 Unrestrlcted funds Profit and Loss Account Emergency Fund Rev8luab"on reserve 2C,557 4,345 124,564 204.750 3, 145 124,564 10 11 Total funds 335.466 2,459 Chaimian TreasuTer For and on behatf of the Trustees Date: £E.koilto21 Page 6
MERRIOTh VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 ERRIUJ r WLAGE The ac£ounts have been pwared in acwdance with the cf48rit*s Ala {2016) arnl Ihe Charities SORP IFRS 102). l Trustg0s' TnJste8s were reimbursed for •xpenses inoJfr&l in conw1 wlh th8tr duties as fIkYS. 2020 2019 Steve Bateman Rosemary Evans John Bowman Eric Vose Emily Hlkon 0.00 1%.96 0.00 1,297.76 0.00 57.11 134. 173.24 827.36 147.11 3. Funds iJnTestricled fvnds are aFvlied in a¢wdance wfjth the charivs "ethe Restn"cted f¥Jnds ar8 appl in accijrdance wrth the terms of restsths. Th8 Tmstees are of the opinK)n that Sltffiaènt furKts are held. in thg aprKopriale fmn. to enae the funds to be used in accordance with the wrFr>se for which they w8r8 Sèt up. Freehold properties.. 2020 £ 2019£ Merriott viage Hall John Capstick MRICS SeptemiEr 2012 130.( I30.] 130.000 130.(X70 1 Melbury Row l¢213kerfS lS) Totsl tangl fixed a&89ts 185,627 315,627 185,627 315,627 The Hall's constitution states that thè LgrKI and buildirys, are vested Thi the OffiGk41 Custodian for Charfties. shall be h&ld upon trust fc¥ the Pltrposes of a wlage hall. Unle55 the charity Commissh)ner5 otherwise dir6Ct th8 (lear proceeds of any Sale of thè land and LKtildings. whth ¢xn be determined by thè Hdl Committee. shall invested in trust for the Charity. Py7
MERRI0 VILLAGE HALL NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020 MEIIWT¥ VILLAGE HAL 2020 £ 2019£ 5. Stock Stock of supplies for future fundraising events 6. Debtors H£ll hire fees owng {reLa)verable amounts) Grant Other debtOTS Total debtors 375 917 375 917 h at bank d in hand CAF Bank account 00013308 CAF Bank account 00091324 Cash in Hand I In Transit Total cash at bank and in hand 3.013 16,377 18 19,408 3.189 t3.371 16.569 8. Creditors.. amounts fallin due withln one ear Tenancy deposit Hall hire refundable deposits I paid in advance 710 TIO . Profft and Loss Accou Balan¢e al 1st January Suiplus Idefi(al) for the year Transfer to sinking fund Balance at 31 st DecemiEr 204.750 3.007 200.370 -1,020 204, 750 206.557 10. Emer en fund Balance al 1st January Transfer from Profil and Loss Account Balance at 31st Drnber 3.145 2.125 1,020 3,145 4,345 This was previousty a sinking fund for a replacement iler 8t Melbwy Row. but its purpose was extended by vole of Trustees at the January Meeting. 11.R valuation rVr¥e Revaluation serve blfvjd Revaluation reserve ¢lfwJ 124.564 124.564 124,564 124.564 Page 8