MVH
MERRiorf VILLAGE HALL
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2020

MERRI0￿ VILLAGE HALL
ERRX)TT %'II.LAGE H4LI
INDEX
Charity infomiatic
Trustees report
lr￿eperKlent examinerfs reFM)rt
Statement of financ￿1 actsvibes
B*nce sheet
Notes

MERRIOTh VILLAGE HALL
CHARifY INFORMATION
FOR YEAR ENDED 31 DECEMBER 2020
IiiItIOYl ￿lL¢Ar)E H4LL
Trustees
Chairman
Eric Vose
Vre Chairman
John B4Mnan
Se￿tary 18rhY9e rep Joanna Hemmings
Treasurer
Rosemary Evans
Stephw) Baternan
ResMJned 4 April 2020
Susan Vvicks
ReS￿ned 23 May 2020
"chael Dandrty Apw"nted 9 January 2020
Roger Gifson
App(xnt8d 18 June 2020
Aptyxnted 18 June 2020
nted 7 ort0￿r 2020
Short Mat 80*4$ rep
Communications
ie James
Charity number
Charity Cor￿$F￿)ndenI
Rosemary F¥￿S
Half Mwn Hwse
Somerset
TA16 5PW
Charlty addr
rriott village
Broadway
TA16 5QH
Websltfr
otfvil
all.o
IrKI8P8ndent examlnét
D Pl￿nE¥ FCCA ACKi4
227 Park Ifi8W
Cre￿eMe
TA18 8JH
Bankgrs
CAF Bank Ltd
25 Kings Hill Avenue
KiThJs Hill
West M8llin9
Kent
ME19 4JQ

MERRIOThVILLAGE H
TRUSTEES, REPORT
E YEAR ENDED 31 DECEMBER 2020
4FRRlfllY WILiAGE H4LI
FOR T
Merriott Vllage Hall. Broadway. Me￿lott. TA16 5QH, is a registered charity. number 280536. and is govemed
by its Scheme including appointment of Tnjstees, dated 8 December 1995 as amerlded by special resolution
of the Truslee5 on 8 November 2001 artd on 9 Juty 2020. These amendments were approved by the Charity
Commission on 13 August 2001 (prior approval} and 10th August 2020 respeclively.
The Tnjstees present their Annual Report arml Actounts for the year erKled 31 December 2020 and eonfimi
they comply ￿th th8 requirements of the Charitss kl 2016. the Charities SORP IFRS102) and the
aforementioned Scheme.
Alministratlon
The Chadty is administered by a management committee of elected Tnjsleeg ￿th￿h meats 4 -5 times a year.
Tnjslees are elected annually al the AGM. lo which all residents are invited. New Trustees. responsibilities
ar8 explained to them by use of the Charity Commlssion publication CC3 and are trained in fire, security and
kitchen hyyiene procedures. Hall user groups are each &)couraged to nominate a representatwe member in
order to infomi Trustees regarding any matters rdevant to them. The Charity has fv40 part-time employees,
the caretaker and the booking derk. who report to the Chair and occupy the residential property owned by the
Charity.
Since the end of March 2020. as a result of the pandern￿, most committee meelwwJs and the AGM have
been conducted on line. This meant that pafticipation from restdenls was not possible.
Char
The obj'ect of the charity is to provKle and maintain the Hal for the use of the Inhabltants of Merriott ￿th(
di81inclion of political, relKJious or other opinions. including use for meetings, ￿re5 and classes, and for
oth6r foms of recreation arKI leisur&lim8 ocoJpath)n. the object of improving the conditions of life for the
said inhabitants. This a¢xords wf(h the Charity CcAnmi8si¢M and Charity Acvs guhlance on ptjblic benefit.
Until the middle of March, the Hall was a rKJpLFtaT venue for regular groups, especialty on weekdays. The hall
was closed in response to the Cow(k19 pandemic on 17th March. and Sin￿ then an autstic therapy group
has be9n the (￿rY one to att8nd c￿ntin￿Ous￿. After a thorwgh risk assessment and appropriate safety
measures being pul in pkce. the Hall was reopened in Septèmber. Some regular groups returned but somè
(such as bridge) chose not lo because of infection risks. Hire in¢J>me has been severely reduced by over
600/0 and there have been no fundraising events. We af8 thankful to the Merriott c(￿0p and the local
community for their support,. Y•E have received £1.243 from the Cornmunty Fund. whsch is in reserve for
fLrtur8 projects. Local Resldction grants, excelenty administe￿d by South Somerset District Council, and the
Govemment's furkjugh scheme have meant that overheads have been Covered.
The (xrelaker and the booking derk have been retained throughout the year and have taken on extra
cleaning and security duties. The Charity owns the residential propety adjacent (1 Melbury Row) which is let
at a market rent.
P*Je 2

MERRIOTh VILLAGE HALL
TRUSTEES. REPORT
CONTINUED
FOR THE YEAR ENDED 31 DECEMBER 2020
kl£K)11 VILL4GE FL4LL
Achi
In eady 2020, as a result of grants from South Somerset Dislrict C￿￿nCil arKI the Bath and West Sdar EneryJy Fund.
tO9ether with 8ccumLdated Hall fu[￿S, we We￿ aNe to stn"p the tiles on the south west foof {which containelf
asbestos) 8nd reF4ace with 26 s(Aar pands and new slate& We also inst4lthJ 3 electric storage batteries with the
aim of match*r¥J the disparity btheen generati(m aThJ use tirr￿ for elertn"iity. The I￿)St of thi5 invesbment was just
over £24000.
It is ath"cip*ed that some ele¢trKyty will be available lo t* f&J into the Gn"d which we ex￿ to l)e paid. The
ectricty generated in 2020 is almost equNaJènt to 80% of ￿ tota annual Hall use. Futufe el￿"(ty Costs
will be much reduced enabling Hal hire rates to be kept 81 the same r* for kjroer.
We are 8waiting the outcort* ot a grant appI￿ab"on to en*Ae Ihe irtstalatk)n of electric and wde ch8rgSng
in 2021.
We allocated a small part of the SSDC grant to SUPF•Nt Us during l¢x*d¢y•vn to instan rnotion sensor lights in the
toilet corri(k)r. Th￿ reduces the chance of irTfectirm, but is also an energy sawng measure.
Ehjring the time of reslrictK)ns we have tM)srtwe feedback from hal usern wth respec* to the measures that
we have put in to keep people socially dislan1￿1 safe frc¥n infe1th￿.
Flnanclal rè
and rose
Inex)me exceeded ex￿ndit￿re for the Y￿ by £3,W7, some ofTr•hch is attft.bLrtab￿ to rTh)ney received frtsm SSDC
to support the Hall during the lime of the CovK¥19 paThJemK restricti￿$, whth severety affecled (yjr hall hi
income. We shall continuè to draw on this during 2021. ReguLgr to)knngs have been severety reduced. and
occasion81 bcM)kings ceasèd (xmn￿etsty Sin￿ Mar(*.
We have continued to maintsin the Hall as ne¢e&wy during Ihe time of restn"¢tions. ar￿ used grant money to
Pufchase all the na￿ssary personal prot8ctiv6 equipm8n( addit￿al deaning maten"aL% and s￿3na9￿ to make the
H811 ￿fe for staff and users.
The majority of our costs are fixed. so did not reduce of dosure. but there was a redu￿1￿ in
electricty costs, a combfftation of lower usagè and Ihe iirpacl of the sd8r panels.
A new shower and a n8w cook&r were installed at ￿lbury Row.
The Tru51ees recognise that the bulk of the reserves ffgure is held as tsnglb￿ assets arKI therefo￿ ts not 8¢cessible
as cash for SUPFM)rtirKJ impn>vemenls. The￿f0￿ in to Flann￿ expenditu￿. they aiffj to maintsin a Cash
balance of at least £2,OLKI 8t all times in Ord￿ to m88t any unexrected ￿paIrS not (x)vered by insurance.
The scope of the sinkirKJ fund has been exiende¢J to cther any emeigencyfor either the Hall or Melbury Row. and
we aim lo accrue £6.000 by 2022 for (￿S purw.
Risk
The Trustees have ￿ntinUed to assess the Ma￿)r iisks to whth the Charity is exposed and syst8m5 are established
lo miligat8 these risks. Specrfically. a risk assessment wilh to CovKI-1g has bw devek)ped. ar*J regular
hirers are required lo submil fvir own to US Prior as part of the hire agreement
Chalrman
Treasu
For and on behalf of the Trn￿teeS
Date:
2o1oiloo£l
Page 3

MERRiorr VILLAGE HALL
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 DECEMBER 2020
ME41RKJTT ViLAGE HAL
I report on the accounts of the Charity for the year 31 Decenknr 2￿20. which are set out on the attached
pages.
Res
ective res
nsibilities of trustees a
Q￿MIner
The chartys Twstees are resI￿sible for the Lwepardtion of ts ac(x)unts. The trustees considerth8t an audit i8
not requi1￿ for this year under section 144 of the Chaiilies Act 2011 (The Chanties Act).
It is resp)nSO￿tty to..
i} examine tha accounts under se(knn 145 of the CharrtM A(£
ill lo follow the procedures laid du4vn in the General D￿8(￿￿$ given by the Ch8rity Commission under section
14515llb} of Ihe Charilies Act).
iii} to State whether particjjlar mattws have COTh￿ to my attention.
of inde
en
examinè
My examinab.on was carrie(l out in accordance with thè Generd Directions given by the Charity Commission. An
examinatson indudes a rewew of the ac£KJLtnting reo)fds kept by the chanty and a comparison of the accounts
presented with those records. It also indudes (XJnSÈLlerd￿ of any unusual items or disdosures in thè a¢¢ounts.
and the seektng of explanations from the tmslees ts)nceming any such matters. The pn)cedures undèrtakefi do
not Provida all the evidence thal WOLld be required in an audit and. consequerhty, I do not express an opinion as
lo whether the accounls prosem a and I￿r vie¥/ and Ihe ret¥Nt is limiled to Ihose maltgrs set out in the
ststemenl below.
Ind
nt •xamlnws' $tatsmon
In connection with my examination, no matter has m io my attention:
111 whK* gives me reasonatA8 cause to believe thaL in any material respect, Ihe requireff£nts:
to keep accounting records in accordan￿ section 130 of the Charilies Act
to preparg aty))unts which a￿ord awyJrEting rgc¢wts and to comply ￿1￿ Ihe accounting
ir8m8nts of the 1993 Act
havè not bggn mel. or
121 ￿lCh. in my opbnton, attention shoukl be drawn in order to enalle a proper undetstandlng of the
aLxounis lo be reached.
erek Phoenlx
227 Park View
Crewkeme
TA18 8JH
Date. i£1,I4
Page 4

MERRiorr VILLAGE FIALL
STATEMEKf OF FINANCIAL ACTrirriES
FOR THE YEAR ENDED 31 DECEMBER 2020
2020
2020
2Q20
2019
Totaifiumts
INCOME:
Hall
Grants
Rental inccrtyfd
alffis and fundffjLvng
5.102
s.1￿2
13.874
6,780
8.520
2,289
16
16.CO)
1,243
1.243
TOT*L INCOI
16.(
42.587
31,479
EXPENDITURE:
Pa￿Oll expense8
Ub41￿￿$
R￿tine repairs anrt rnalntsrwTh
ProkErty improvements
Insuranc
Fundraiwng ew5e5
Othw expenses
TOTAL EXPENDMIRE
5.179
1.423
6.401
8.675
5.179
1.423
6.401
24.675
937
5,244
1.850
4711
7,348
16,(O)
286
619
1,598
1324
619
f6,0
26,OT9
INCOME IEXPENDrnJRE FOR THE PERIOD
3.007
FUNDS BROUGHT FORVIARD
332.459
332,459
327,059
FUPIDS CARRIED FORW*JID
335A66
335.466
332.459

MERRiorr VILLAGE HALL
BALANCE SHEET
AS AT 31 DECEMBER 2020
MERRM)TI VILLAGE
2020
2019
Notes
Fixed assets
Tangible assets
315.627
315,627
CurT8nt asséts
Stocks
Debtors
Cash at bank 2nd ￿ hand
56
375
19,408
19,839
56
917
16,569
17,542
Creditors.. amounts fallir#J
due wilhin one y¢ar
(710)
Net Current assets
19,839
16.832
Total assets loss ¢urr•nt
liabilitle$
335,466
332.459
Creditoxs". amounts falling
due after one year
{01
(o)
Net currfrnt assgts
335 466
332 459
Unrestrlcted funds
Profit and Loss Account
Emergency Fund
Rev8luab"on reserve
2C￿,557
4,345
124,564
204.750
3, 145
124,564
10
11
Total funds
335.466
2,459
Chaimian
TreasuTer
For and on behatf of the Trustees
Date:
£E.koilto21
Page 6

MERRIOTh VILLAGE HALL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
ERRIUJ r WLAGE
The ac£ounts have been pwared in acwdance with the cf48rit*s Ala {2016) arnl Ihe Charities SORP IFRS 102).
l Trustg0s'
TnJste8s were reimbursed for •xpenses inoJfr&l in conw1￿ wlh th8tr duties as fI￿kY￿S.
2020
2019
Steve Bateman
Rosemary Evans
John Bowman
Eric Vose
Emily Hlkon
0.00
1%.96
0.00
1,297.76
0.00
57.11
134.
173.24
827.36
147.11
3. Funds
iJnTestricled fvnds are aFvlied in a¢wdance wfjth the charivs ￿"ethe
Restn"cted f¥Jnds ar8 appl￿ in accijrdance wrth the terms of restsths.
Th8 Tmstees are of the opinK)n that Sltffiaènt furKts are held. in thg aprKopriale fmn. to ena￿e the funds to be used
in accordance with the wrFr>se for which they w8r8 Sèt up.
Freehold properties..
2020 £
2019£
Merriott vi￿age Hall
John Capstick MRICS SeptemiEr 2012
130.(
I30.￿￿]
130.000
130.(X70
1 Melbury Row l¢2￿13kerfS ￿lS￿)
Totsl tangl￿ fixed a&89ts
185,627
315,627
185,627
315,627
The Hall's constitution states that thè LgrKI and buildirys, are vested Thi the OffiGk41 Custodian for Charfties.
shall be h&ld upon trust fc¥ the Pltrposes of a wlage hall. Unle55 the charity Commissh)ner5 otherwise dir6Ct th8
(lear proceeds of any Sale of thè land and LKtildings. whth ¢xn be determined by thè Hdl Committee. shall
invested in trust for the Charity.
Py7

MERRI0￿ VILLAGE HALL
NOTES TO THE ACCOUNTS CONTINUED
FOR THE YEAR ENDED 31 DECEMBER 2020
MEIIWT¥ VILLAGE HAL
2020 £
2019£
5. Stock
Stock of supplies for future fundraising events
6. Debtors
H£ll hire fees owng {reLa)verable amounts)
Grant
Other debtOTS
Total debtors
375
917
375
917
h at bank d in hand
CAF Bank account 00013308
CAF Bank account 00091324
Cash in Hand I In Transit
Total cash at bank and in hand
3.013
16,377
18
19,408
3.189
t3.371
16.569
8. Creditors.. amounts fallin
due withln one
ear
Tenancy deposit
Hall hire refundable deposits I paid in advance
710
TIO
. Profft and Loss Accou
Balan¢e al 1st January
Suiplus Idefi(al) for the year
Transfer to sinking fund
Balance at 31 st DecemiEr
204.750
3.007
200.370
-1,020
204, 750
206.557
10. Emer
en
fund
Balance al 1st January
Transfer from Profil and Loss Account
Balance at 31st D￿rnber
3.145
2.125
1,020
3,145
4,345
This was previousty a sinking fund for a replacement i￿ler 8t Melbwy Row. but its purpose was
extended by vole of Trustees at the January Meeting.
11.R
valuation rV￿r¥e
Revaluation ￿serve blfvjd
Revaluation reserve ¢lfwJ
124.564
124.564
124,564
124.564
Page 8