2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st April 2020 To 31st March 2021

Section A Reference and administration details

Charity name The Combined Halls Of Clare Other names charity is known by CHOC Registered charity number (if any) 280136 Charity's principal address The Old School Community Centre Callis Street Clare, Sudbury, Suffolk. Postcode CO10 8PX

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Olive Smith	Chairman
	Ron Garden
	Jan Garden
	Roger Gee
	Stephen Kimminau
	Alan Mayle
	Robin Stone
	Loveday Perceval- Maxwell
	Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Charity Commission Scheme (eg. trust deed, constitution)

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Elected at AGM, appointed by Clare Town Council or co-opted by existing (eg. appointed by, elected by) Trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The provision and maintenance of 2 Community Halls for the use of the inhabitants of Clare and the neighbourhood without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.

TAR

March 2012

2

Maintain the fabric of Clare Town Hall and Clare Old School Community Centre.

Maintain facilities of both buildings to a standard expected by hirers. Administer bookings for both buildings and fix and collect hire charges. Seek to improve facilities. Fund raise where possible.

Summary of the main activities undertaken for the Seek grant aid for improvement projects. public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

TAR

March 2012

3

Section D Achievements and performance

Summary of the main Clare Town Hall achievements of the charity during the year Maintained building and facilities in good repair. Old School Community Centre Maintained building and facilities in good repair.

TAR

March 2012

4

Section E Financial review

A small reserve is held to fund any large emergency repairs. Brief statement of the Reserve fund will not exceed £15,000. charity’s policy on reserves 2020/21 end of year reserve was £10,616.47.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Paul Heath Full name(s) Olive Smith Position (eg Secretary, Chair, Chairman Administrator etc) Date 31st January 2022

TAR

March 2012

5

Management Account Summary for April 2020 to March 2021	Management Account Summary for April 2020 to March 2021	Management Account Summary for April 2020 to March 2021	Management Account Summary for April 2020 to March 2021	Management Account Summary for April 2020 to March 2021	Management Account Summary for April 2020 to March 2021
Income Hire Fees Fundraising Grants Donations Transfers	8,546.45 53,288.63 100.00		Expenditure Staff Gas Electricity Water Waste Licences New Equipment & Improvements Repairs & Maintenance Supplies Telephone Stationary Fundraising Expenses Sundries Transfers & Refunds	11,829.23 4,922.00 1,734.67 1,300.50 299.00 663.32 932.33 6,795.95 248.47 2,505.32 102.54 15.00 100.00
	61,935.08			31,448.33

Excess of Income over Expenditure =

30486.75

THE COMBINED HALLS OF CLARE

Fundraising Account Summary For 1st April 2020 to 31st March 2021	Fundraising Account Summary For 1st April 2020 to 31st March 2021	Fundraising Account Summary For 1st April 2020 to 31st March 2021	Fundraising Account Summary For 1st April 2020 to 31st March 2021	Fundraising Account Summary For 1st April 2020 to 31st March 2021
Income Donation Interest	100.00 0.21		Expenditure
	100.21			0.00

Excess of Income over Expenditure = 100.21

Bank Accounts Summary for year 2020 - 2021 1st April 2020 31st March 2021 Difference overyear	Management Account	Fund Raising Account	Reserve Account	Total
	30486.75 12541.20 43027.95	100.21 702.02 802.23	10613.70 10616.47 2.77	23856.92 54446.65
				30589.73

Patricta Jane Harland 15 Garden Fields Trijston Bury St Edmunds Suffolk IP31 IHA Telephone: [phone] Mob:[phone] E-mail: [e-mail] The Chaimian Combined Halls of Clare Clare Suffolk th 8 February 2022 Dear Chairman I was pleased to be asked by Mi Paul Heath to act as Independent Examiner and to check the CHOC'S accounts for the period 1 April 2020 to 31 March 2021: 1 can confirm that I have now completed the task. I have cross-checked all entries in the Income and Expenditure accounts with the corresponding bank ststements. invoices and receipts, and have checked all arithmetic procedures and calculations. l am happy to report that l am able to verify that, to the best of my knowledge, the accounts inspected give a true representation of the state of CHOC'S financial situation for the full period ending 31 March 2021. Yours sincerely dtr(a Jane Harland