Trustees Report 2021
A testing year financially, as lockdowns saw us close from late March 2020, partially reopen on 6th July, until closing down again on 5th November. We are now fully operational and have been since the 17th May 2021. Throughout lockdown we offered a takeaway/delivery lunch service which was well received by the community.
Despite the financial restraints several pre planned initiatives were undertaken, thanks mainly to the tremendous efforts of our volunteer work force. These included the installation of new double doors leading to the downstairs courtyard. An upgrade of the CCTV system. A five year electrical conditioning report and the remedial works required. A new fence was erected in the carpark to prevent youngsters from climbing onto the snooker room roof. Repairs to this roof. Replacement of the leaking kitchen roof. New ‘pythons’ supplied by the brewery from the cellar to both bars and installed by the centre.
Unfortunately the planned new entrance to incorporate a new toilet for the disabled, had to be delayed due to shortage of funds, but we plan to action this in stages, in the near future.
It has been a difficult time, but we have ‘kept our heads above water’ and now look forward with cautious optimism.
HOOKHILLS AND BROADSANDS PARK COMMUNITh ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
HOOKHILLS AND BROADSANDS PARK COMMUNrtY ASSOCIATION CONTENTS Page Ac¢ounlanl$' report Income and expenditure account Balance sheet Notes lo the finan01 $tsl&ments
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION CHARTERED ACCOUNTANTS. REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 In order to assist you to lulfil your dtS under the Charilies Act 2011, we have prepared for your approval the financi81 stslemen15 of Hookhills and Broadsands Park Community A550ciation for the year ended 31 March 2021, which comprise the statement of finanaal activities and the related notes from Ihe charity's accounting records and from infomialion and explanaknons you have given us. As a practising member fimi of the Institute of Chartered Accountants in England and Wales, we are subject lo its ethical and other professional requirements which are detaileil al http".Il.lCaew.C0mIelMembers1regI2bons-Slan3rdS-and-Uldancel This report is made lo the charity's tnJstees, as a body. in accordance 1 the temis of our engagernent letter dated 9 November 2018. Our work has been undertaken solely to prepare for your approval the financial statements tsl Hookhills and Brtsadsands Park Community Assouation and slate those matters that we have agreed to stale to the charitys truslees. as a body, in this report in accord8nce with ICAEW Technical Rele85e 07116 AAF. To the fullest extent permitted by law. we do not accept or assume resw)sibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body. lor our w(k or for this report. It Is your duty to 8nsurè that H(M)khills and Broadsar)ds Park C(Mnmunty Assouation has kèpt adequate accounting records and to prepare statutory finanaal slatemenls that give a true and fair view ol the assets. liabilities. financi81 p05ibon #nd deficit of Hookhills and Bro8d53nd5 Park Cornrnunty Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year. and is not required to obtain an independent examinerfs rgport. Wè havè not bèèn instructed to carry out an audit or a review of thè financial statements ol Hookhills and Broadsands Park Communily Association. For this reason. we have not verified the accuracy or ¢omplelene$5 of the ac¢ountin9 re¢ord$ or information an(J explanation5 you have given to u8 and we do not, therefore, express any opinion on the statutory finanaal statements. Dam•ll8 Chart•rnd Aeeountants Quay House Quay Road Newton Abbot Dgvon TQ12 2BU Datod
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Restricted Funds Fund Total 2021 Total 2020 Notes RECEIPTS Donations Torbay Counal Grant Membership subscriptions Fundraising acb'vities Porch Fund Bar Takings Guest fees Room hire Catering income Gaming receipts Intere51 receivable Other income 74 22.065 4.605 -393 30 39.126 89 22.065 4,605 393 30 39.126 89 5,664 1,852 14,076 35 7,729 7,466 431 219,300 407 15,839 4,032 36,681 1b 1¢ 1d 10 1,852 14.076 35 If 5,159 87,149 87,149 297,118 PAYMENTS Bar purthases Bar sundriè$ Wages and salaries Employers pension contribution Payroll costs Fudough Wages Rale$ Light and heat Insurance Repairs and maintenance Equipment leasing Tel&phone and inlemel Printing, postage and Stats'ory Laundry and deaning Dances and functions Accountancy Sub$¢ription8 and li¢en¢e$ Sky and BT sport subscripb'ons Bank charges Youth project expenses Advert15ing Sundry Depreciation 18,145 112 91.199 1.374 2.534 40.960 1,722 10.316 2.855 6.051 856 1,216 269 1.197 18,145 112 91,199 1,374 2,534 40.960 1,722 10,316 2,855 6,051 858 1,216 269 1,197 108,828 1,543 110,138 1,733 1,894 3,693 7,115 2,187 13,736 1.949 1,019 500 5,028 4,004 5,940 554 8,776 1,186 1,527 2b 2c 5.940 320 1.441 679 5.940 320 1,441 679 2,265 66 12 1,534 2,265 2d 12 1.534 542 1,804 106,878 2,265 109,143 283,676 SURPLUSIIDEFICIT) FOR THE YEAR Fund balances at 1 April 2020 Fund balances al 31 March 2021 {19,7291 182,720 {2,2651 9.516 {21,9941 192,236 13,442 178,794 162.991 7.251 170.242 192.236
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Notss Fixed Assets Tangible assets 108,293 109,827 Current Assets Stocks Debtors Cash at bank and in hand 2,936 7,875 55,411 7,519 4,260 79,841 86.222 91.620 Current Liabilities 14,2731 19,211} Nel current asse15 61.949 82.409 Totsl a$$ot$1os$ ¢urr•nt Ilabllrtlos 170,242 192,236 Income Funds Unrestricted lunds R&stricted funds 162,991 7,251 182,720 9,516 170.242 192.236 Approved by Hookhills and Broadsands Park Community Centre on . slgned on their bth¥N by.. .and A Smith Trustee K Pearce Chairman
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Unrnstrlct•d Funds R•strlet•d Funds Total 2021 Total 2020 Receipts la Fundraising actNiti•s 20120 Bonus ball Childrens. Christm8$ party Christmas draw Easter draw Meat draw New years eve Rock n Roll night SatLJrd3y draw Saturday Ni9ht Entertainment Tote Cherry pie fayre income Cherry pie fayre eypenses Christmas draw expense$ Membership draw expen¥e8 Meat draw expenses Raffle expenses 217 544 314 5,640 182 3,645 820 11001 11001 2,767 183) 1831 179 8,712 14,2571 15301 13,7551 17,0121 12101 12101 13931 13931 7,466 1b Bar Takings Beverage Bill Otswney Bar sales". ¢heque fee Corkagg Crusader Tubz income 18 18 369 13,128 39,108 39,108 205,652 130 39,126 39,126 219,300 1c Room hlrn 50160,9 dub 60,8 night Bingo Bridge Focus SMB Misc income Rent Room hire Short mat Skittles Ukulele group Kids party expenses 218 82 529 2,491 1,000 34 5.400 230 5,400 230 5.400 5,003 708 592 11841 5,664 15,839 1d Catering incomo Catering income Sunday lunches Christmas lunches Tuesday lunche5 Lunth expenses 458 6,164 400 2,439 15.4291 131 131 2.756 11.035} 2,756 11.0351 1,852 1,852 4,032
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 klARCH 2021 Unrnstrlct•d Funds Rèstrfctsd Funds Total 2021 Total 2020 le Gaming receipts Fruit machine Income Lotto income Snooker Fruit machine expenses Machine games duty Lotto expenses Lotto payouts 38.675 38.675 127.418 15,342 1,825 {90.5601 12.5711 15971 113,9761 191 124,7801 110) 191 124.7801 {101 14,076 14,076 36,681 1f Othér Incomo Trade listing rebate Enhancement fvnd 5.000 159 5.159 2 Paymonts 2• Bar purchas•8 Bar purchases Beverage expenses Sl¢xktsking ¢harge8 17.645 17,645 107,888 500 500 1.140 18,145 18,145 108.828 2b Repairn and maint•nance Equipment repairs and renewals Property repairs and mainlenar Kitchen repair$ Roof repairs Boiler expenses Henderson Murray expenses 2.230 3.636 2.230 3.636 4.023 9.391 185 185 314 6,051 6.051 13,736 2c Laundry and cleaning Laundry Cleaning and waste $ervice$ 1.375 3.653 1.197 1.197 1,197 1,197 5,028 2d Sundry Football food expens8S Flowers Sundry expenses Facebook adverb.sing 12 12 187 375 12 12 542
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 3 T•ngible fixed assets Propèrty Improvements Flxturès and Fittings Total ost Al 1 April 2020 Add'onS 99.602 110.914 210.516 At 31 March 2021 99,602 110,914 210,516 D¢pr¢¢iation At 1 April 2020 Depreciation charged in the year 100,689 1,534 100,689 1,534 Al 31 March 2021 102.223 102.223 Carrylng amount At 31 March 2021 99,602 8,691 108,293 Al 31 March 2020 99.602 10.225 109.827 Property improvements afe at cost. The Association acquired the freehold of the land and buildings for a'peppercom. sum. The committee and trustees realise that there 15 an Inherent value In the freehold but as this would only be realised on the disbandment of the A$so¢iation and any $u¢h value would then have lo be di$tribuled to local ¢harits'&s. There is ¢urronlly no value in the freehold to th& As$wation. 4 Debtorn 2021 2020 Prepayments Other Debtor Furlough wages debtor VAT repayable 1,210 118 5,981 566 3.155 1.105 7,875 4,280 5 Cash at bank and In hand 2021 2020 Curront account Reserve account Fruit machine float Meal draw account Petty cash 4,736 45,288 2,000 2,070 1.317 12,965 61,896 2,000 2.070 1.110 55,411 79,841
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 6 Currènt liablllties 2021 2020 Taxation and sotsal securty Trade creditors Wages control Nest creditor Members, cards Accured income VAT Accruals 1.20B 11,7121 1221 {398) 124 876 2.2LXJ 2,708 3,789 2.134 4.273 9,211
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 7 Restricted funds reseThies 2021 2020 Charry Pl• fund Balance brought forward Surplus on event Charity donations 8.709 4,254 4.455 (2.2651 8,709 HendersonNurray fund Balance brought forward Expenditure during the year 807 807 807 807 7.251 9.518
HOOKHILLS AND BROADSANDS PARK COMMUNITh ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
HOOKHILLS AND BROADSANDS PARK COMMUNrtY ASSOCIATION CONTENTS Page Ac¢ounlanl$' report Income and expenditure account Balance sheet Notes lo the finan01 $tsl&ments
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION CHARTERED ACCOUNTANTS. REPORT ON THE PREPARATION OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 In order to assist you to lulfil your dtS under the Charilies Act 2011, we have prepared for your approval the financi81 stslemen15 of Hookhills and Broadsands Park Community A550ciation for the year ended 31 March 2021, which comprise the statement of finanaal activities and the related notes from Ihe charity's accounting records and from infomialion and explanaknons you have given us. As a practising member fimi of the Institute of Chartered Accountants in England and Wales, we are subject lo its ethical and other professional requirements which are detaileil al http".Il.lCaew.C0mIelMembers1regI2bons-Slan3rdS-and-Uldancel This report is made lo the charity's tnJstees, as a body. in accordance 1 the temis of our engagernent letter dated 9 November 2018. Our work has been undertaken solely to prepare for your approval the financial statements tsl Hookhills and Brtsadsands Park Community Assouation and slate those matters that we have agreed to stale to the charitys truslees. as a body, in this report in accord8nce with ICAEW Technical Rele85e 07116 AAF. To the fullest extent permitted by law. we do not accept or assume resw)sibility to anyone other than Hookhills and Broadsands Park Community Association and the charity's trustees as a body. lor our w(k or for this report. It Is your duty to 8nsurè that H(M)khills and Broadsar)ds Park C(Mnmunty Assouation has kèpt adequate accounting records and to prepare statutory finanaal slatemenls that give a true and fair view ol the assets. liabilities. financi81 p05ibon #nd deficit of Hookhills and Bro8d53nd5 Park Cornrnunty Association. You consider that Hookhills and Broadsands Park Community Association is exempt from the statutory audit requirement for the year. and is not required to obtain an independent examinerfs rgport. Wè havè not bèèn instructed to carry out an audit or a review of thè financial statements ol Hookhills and Broadsands Park Communily Association. For this reason. we have not verified the accuracy or ¢omplelene$5 of the ac¢ountin9 re¢ord$ or information an(J explanation5 you have given to u8 and we do not, therefore, express any opinion on the statutory finanaal statements. Dam•ll8 Chart•rnd Aeeountants Quay House Quay Road Newton Abbot Dgvon TQ12 2BU Datod
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Restricted Funds Fund Total 2021 Total 2020 Notes RECEIPTS Donations Torbay Counal Grant Membership subscriptions Fundraising acb'vities Porch Fund Bar Takings Guest fees Room hire Catering income Gaming receipts Intere51 receivable Other income 74 22.065 4.605 -393 30 39.126 89 22.065 4,605 393 30 39.126 89 5,664 1,852 14,076 35 7,729 7,466 431 219,300 407 15,839 4,032 36,681 1b 1¢ 1d 10 1,852 14.076 35 If 5,159 87,149 87,149 297,118 PAYMENTS Bar purthases Bar sundriè$ Wages and salaries Employers pension contribution Payroll costs Fudough Wages Rale$ Light and heat Insurance Repairs and maintenance Equipment leasing Tel&phone and inlemel Printing, postage and Stats'ory Laundry and deaning Dances and functions Accountancy Sub$¢ription8 and li¢en¢e$ Sky and BT sport subscripb'ons Bank charges Youth project expenses Advert15ing Sundry Depreciation 18,145 112 91.199 1.374 2.534 40.960 1,722 10.316 2.855 6.051 856 1,216 269 1.197 18,145 112 91,199 1,374 2,534 40.960 1,722 10,316 2,855 6,051 858 1,216 269 1,197 108,828 1,543 110,138 1,733 1,894 3,693 7,115 2,187 13,736 1.949 1,019 500 5,028 4,004 5,940 554 8,776 1,186 1,527 2b 2c 5.940 320 1.441 679 5.940 320 1,441 679 2,265 66 12 1,534 2,265 2d 12 1.534 542 1,804 106,878 2,265 109,143 283,676 SURPLUSIIDEFICIT) FOR THE YEAR Fund balances at 1 April 2020 Fund balances al 31 March 2021 {19,7291 182,720 {2,2651 9.516 {21,9941 192,236 13,442 178,794 162.991 7.251 170.242 192.236
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 Notss Fixed Assets Tangible assets 108,293 109,827 Current Assets Stocks Debtors Cash at bank and in hand 2,936 7,875 55,411 7,519 4,260 79,841 86.222 91.620 Current Liabilities 14,2731 19,211} Nel current asse15 61.949 82.409 Totsl a$$ot$1os$ ¢urr•nt Ilabllrtlos 170,242 192,236 Income Funds Unrestricted lunds R&stricted funds 162,991 7,251 182,720 9,516 170.242 192.236 Approved by Hookhills and Broadsands Park Community Centre on . slgned on their bth¥N by.. .and A Smith Trustee K Pearce Chairman
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Unrnstrlct•d Funds R•strlet•d Funds Total 2021 Total 2020 Receipts la Fundraising actNiti•s 20120 Bonus ball Childrens. Christm8$ party Christmas draw Easter draw Meat draw New years eve Rock n Roll night SatLJrd3y draw Saturday Ni9ht Entertainment Tote Cherry pie fayre income Cherry pie fayre eypenses Christmas draw expense$ Membership draw expen¥e8 Meat draw expenses Raffle expenses 217 544 314 5,640 182 3,645 820 11001 11001 2,767 183) 1831 179 8,712 14,2571 15301 13,7551 17,0121 12101 12101 13931 13931 7,466 1b Bar Takings Beverage Bill Otswney Bar sales". ¢heque fee Corkagg Crusader Tubz income 18 18 369 13,128 39,108 39,108 205,652 130 39,126 39,126 219,300 1c Room hlrn 50160,9 dub 60,8 night Bingo Bridge Focus SMB Misc income Rent Room hire Short mat Skittles Ukulele group Kids party expenses 218 82 529 2,491 1,000 34 5.400 230 5,400 230 5.400 5,003 708 592 11841 5,664 15,839 1d Catering incomo Catering income Sunday lunches Christmas lunches Tuesday lunche5 Lunth expenses 458 6,164 400 2,439 15.4291 131 131 2.756 11.035} 2,756 11.0351 1,852 1,852 4,032
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 klARCH 2021 Unrnstrlct•d Funds Rèstrfctsd Funds Total 2021 Total 2020 le Gaming receipts Fruit machine Income Lotto income Snooker Fruit machine expenses Machine games duty Lotto expenses Lotto payouts 38.675 38.675 127.418 15,342 1,825 {90.5601 12.5711 15971 113,9761 191 124,7801 110) 191 124.7801 {101 14,076 14,076 36,681 1f Othér Incomo Trade listing rebate Enhancement fvnd 5.000 159 5.159 2 Paymonts 2• Bar purchas•8 Bar purchases Beverage expenses Sl¢xktsking ¢harge8 17.645 17,645 107,888 500 500 1.140 18,145 18,145 108.828 2b Repairn and maint•nance Equipment repairs and renewals Property repairs and mainlenar Kitchen repair$ Roof repairs Boiler expenses Henderson Murray expenses 2.230 3.636 2.230 3.636 4.023 9.391 185 185 314 6,051 6.051 13,736 2c Laundry and cleaning Laundry Cleaning and waste $ervice$ 1.375 3.653 1.197 1.197 1,197 1,197 5,028 2d Sundry Football food expens8S Flowers Sundry expenses Facebook adverb.sing 12 12 187 375 12 12 542
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 3 T•ngible fixed assets Propèrty Improvements Flxturès and Fittings Total ost Al 1 April 2020 Add'onS 99.602 110.914 210.516 At 31 March 2021 99,602 110,914 210,516 D¢pr¢¢iation At 1 April 2020 Depreciation charged in the year 100,689 1,534 100,689 1,534 Al 31 March 2021 102.223 102.223 Carrylng amount At 31 March 2021 99,602 8,691 108,293 Al 31 March 2020 99.602 10.225 109.827 Property improvements afe at cost. The Association acquired the freehold of the land and buildings for a'peppercom. sum. The committee and trustees realise that there 15 an Inherent value In the freehold but as this would only be realised on the disbandment of the A$so¢iation and any $u¢h value would then have lo be di$tribuled to local ¢harits'&s. There is ¢urronlly no value in the freehold to th& As$wation. 4 Debtorn 2021 2020 Prepayments Other Debtor Furlough wages debtor VAT repayable 1,210 118 5,981 566 3.155 1.105 7,875 4,280 5 Cash at bank and In hand 2021 2020 Curront account Reserve account Fruit machine float Meal draw account Petty cash 4,736 45,288 2,000 2,070 1.317 12,965 61,896 2,000 2.070 1.110 55,411 79,841
HOOKHILLS AND BROADSANDS PARK COMMUNITY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 6 Currènt liablllties 2021 2020 Taxation and sotsal securty Trade creditors Wages control Nest creditor Members, cards Accured income VAT Accruals 1.20B 11,7121 1221 {398) 124 876 2.2LXJ 2,708 3,789 2.134 4.273 9,211
HOOKHILLS AND BROADSANDS PARK COMMUNrrY ASSOCIATION NOTES TO ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 7 Restricted funds reseThies 2021 2020 Charry Pl• fund Balance brought forward Surplus on event Charity donations 8.709 4,254 4.455 (2.2651 8,709 HendersonNurray fund Balance brought forward Expenditure during the year 807 807 807 807 7.251 9.518