Trustees’ Annual Report for the period
From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date
Charity name: Littleport Village Hall
Charity registration number: 279914
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is the provision of a village hall for meetings, lectures and classes and other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants of the said parish of Littleport. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity of the hall is to provide for hire a facility to the local community for a variety of social and educational events. These include, weddings and receptions, social dances and dance classes, acting classes, health and wellbeing events including spiritualist and healing groups, and religious events. The Hall is also used by the local council for electoral purposes. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are aware of the guidance issued by the Charity Commission on public benefit. The trustees can confirm that they have complied with the duty on public benefit and there has been no departure from this policy. The trustees have actively taken the guidance into account when making decisions relevant to their charity's purposes and activities. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not offer grants and therefore does not hold a policy on grant making. |
| Para 1.38 | The Charity does not engage in financial social investment and therefore does not hold a policy on social investment, beyond |
| Policy on social investment including program related investment |
providing a local venue for activities in the local community of Littleport |
|
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The trustees of the Charity all act on a voluntary basis and receive no income or financial reimbursement from the Charity. The trustees may therefore be regarded as volunteers. However, the Charity does not have any other volunteers making any form of contribution to the Charity |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the Charity are to provide a facility for a variety of social, education and health and wellbeing events for the local Littleport Community. The activities of the Charity have demonstrable benefit to its users and the trustees receive numerous messages of thanks and appreciation from those, individuals, groups and societies that use the Hall. The benefits of the Chairity to the community in providing the facility to the community improve the sense of wellbeing, a feeling of community, a sense of unity, kindness and cooperation which is evident in our local community. If the Village Hall were not available, there would be no central facility for the wide range of events we are able to host and support. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We do not set specific objectives for the Charity beyond providing a facility for our local community |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not applicable |
| Investment performance against objectives |
Para 1.41 | Not applicable |
Not applicable Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The net receipts of the charity during the 2024 year period were £27,360. The net payments made by the Charity £31,989. Therefore the charity for this period operated at a £4608 loss. The charity was able to tolerate this loss by utilising its reserves held in a savings account and the Charity despite this small loss still held savings at the end of year 2024 (reserves) of £12,942.99. The balance of the current accounts was £8393.73, at the end of the year 2024. This was significant increase in income and expenditure for the year 2023. For 2023 receipts were £15,781 and payments were £14,217, creating a surplus of £1,564. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity does not hold reserves other than the £12,942.99 held in its saving accounts. The savings are held in case of unforeseen occurrences, emergency repairs to the infrastructure of the hall (plumbing, electricity, lighting, heating etc). These repairs fall outside of the normal insurance cover and therefore the charity needs to protect itself from such occurrences. It is for these reasons that savings/reserves are held by the charity |
| Amount of reserves held | Para 1.22 | £12,942.99 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | Currently the Charity is not in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The uncertainties which may affect the charity as a gong concern include the following 1. Significant structural damage to the hall, which may include ‘acts of God’, 2. Public violence to the hall making the Hall unusable as a community venue 3. A loss of interest and bookings by the local community |
Additional information (optional) You may choose to include further statements where relevant about: The main source of funding for the charity is fees for booking use of the hall by member Para 1.47
| The charity’s principal sources of funds (including any fundraising) |
so the local community and local council/government for electoral purposes |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Charity does not operate and investment policy |
| A description of the principal risks facing the charity |
Para 1.46 | Risks to the Charity include: 1.Financial pressures such as increased operational and maintenance costs of running the Hall. The Chairty will consider increasing in fees for hire to meet the increasing financial pressures of the Charity. This may reduce the number of booking for the Hall and may put the charity at further risk. 2. Competing Demands. Other venues in the East Cambridgeshire region may provide more favourable hiring terms which may reduce income to the charity thereby affecting its ability to operate. 3. Trustee Skills and Commitment: While we have a highly committed and skilled collection of trustees, the charity would be at risk if several of our trustees decide to retire form their positions. This would leave the charity needing to find new trustees which would not immediately have the necessary set of skills to operate the Charity. This matter will be discussed at our next AGM meeting |
| Other | Not applicable |
Structure, Governance and Management
| Description of charity’s trusts: |
The assets of the Charity are managed and held by the trustees of the charity. The assets are used for public benefit for use as a venue for the local Littleport community |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees selection methods are as follows. 1. New trustees are nominated by a member of the current trustees. 2. The new trustees candidacy and credentials are considered by the committee (trustees) at the annual general meeting. 3. The new appointee is seconded by another existing member of the trustees. 4. The current trustees vote on the appointment of a new trustee at the AGM. 5. The vote must be unanimous in favour for a new trustee to be appointed |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | 1. Outgoing trustees offer a transition period of training while the new trustees settles into their new role. 2.Existing trustees offer guidance on policy and procedure of the charity at any time when required by the Charity. 3.New trustees seek additional support from the local Littleport Town Council when required. 4.The Trustees seeks advice and support from the ‘Cambridge Acre.’ ACRE is a national charity speaking up for and supporting rural communities. It offers advice and support to local charities and communities allowing them to achieve goals. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is managed by Chair of Trustees, a trustee acting as the financial officer or treasurer, ensuring responsible financial management. The Charity also has a trustee acting as an estate estates manager ensuring compliance with all health and safety requirements. There are 5 further trustees contributing to the management of the charity and its assets |
| and facilities. The trustees/committee meets on a 6 weekly basis to review 1. Finances. 2. Health and safety regulations. 3. Other issues of significant interest or concern to the charity and its trustees. |
||
|---|---|---|
| Relationship with any related parties |
Para 1.51 | Not Applicable |
| Other |
Reference and Administrative details
| Charity name | Littleport Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 279914 |
| Charity’s principal address | Littleport Village Hall 12 Victoria Street Littleport Ely Cambs CB6 1LX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Rev Nick Brown | Chair | |||
| Christopher Noel Parris |
Treasurer | 1/10/2024 | Trustees committee of Littleport Village Hall |
|
| Anna Takkula | Events manager | 26/10/2024 | Trustees committee of Littleport Village Hall |
|
| Colin John Wicks | Trustee | |||
| Ann White | Trustee | |||
| Val Rogers | Trustee | |||
| GeoffreyNorman | Trustee | |||
| Patricia Olive | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name Not Applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| See list of trustees above | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Christopher N. Parris Position (eg Secretary, Trustee and Treasurer Chair, etc) Date 28.9.2025
Page 1
Littleport Village Hall
Working details for ANNUAL RETURN - Year ended 9 September 2025
| Littleport Village Hall Page 1 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
Littleport Village Hall Page 1 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
Littleport Village Hall Page 1 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
|---|---|---|
| 1 1 Balances brought forward |
Last Year £ 24,435 24,435 |
This Year £ Code Centre Code Description 25,945 310 General Reserves 25,945 Total balances and reserves at the beginning of the year as recorded in the financial records. Value must agree to Box 7 of the previous year. |
| 3 3 3 3 3 3 3 3 3 3 3 3 3 3 (+) Total other receipts |
11,409 820 416 0 0 1,960 1,100 30 30 15 0 0 0 15,781 |
18,394 1000 100 Main Hall hire 1,895 1010 100 Day Centre Hire 375 1020 100 Bank Interest Received 53 1025 100 Multipay Charges Refund 128 1035 100 Refund of bank charges 0 1040 100 Other Income 3,500 1045 100 Deposits Received 370 1050 100 Stage Lighting & Sound 50 1055 100 Inflatables 255 1060 100 Kitchen Hire 30 1065 100 Table & Chair Hire 2,300 1070 100 Trade Waste Refund 10 1075 100 Projector and Screen 27,360 Total income or receipts as recorded in the cashbook less the precept or rates/levies received (line 2). Include any grants received. |
| 5 (-) Loan interest/capital repayments |
0 | 0 Total expenditure or payments of capital and interest made during the year on the authority’s borrowings (if any). |
| 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 (-) All other payments |
500 0 356 0 2,115 551 1,550 790 1,124 5,360 219 0 80 0 1,625 14,271 |
3,000 4045 200 Deposits Refunded 555 4050 200 Booking Refunds 356 4060 200 Licences 210 4065 200 Hallmaster booking system 15,439 4070 200 Repairs & Maintenance 888 4090 200 Water Rates 1,380 4110 200 Electricity 3,813 4120 200 Gas 446 4130 200 Cleaning Supplies 5,595 4135 200 Caretaker / Cleaner 0 4140 200 Trade refuse 163 4145 200 Sanitary Disposal 121 4150 200 Bank Charges 3 4155 200 Multipay Charges 0 4170 200 Other Expenses 31,968 Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5). |
| 7 (=) Balances carried forward |
25,945 | 21,337 Total balances and reserves at the end of the year. [Must equal (1+2+3)-(4+5+6)] |
| 8 8 8 Total value of cash and short |
8,377 17,568 25,945 |
8,394 200 Unity Current A/c 12,943 205 Unity Deposit Account 21,337 The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March – To agree with |
| Continued over page |
Page 2
Littleport Village Hall
Working details for ANNUAL RETURN - Year ended 9 September 2025
| Littleport Village Hall Page 2 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
Littleport Village Hall Page 2 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
Littleport Village Hall Page 2 Working details for ANNUAL RETURN - Year ended 9 September 2025 |
|---|---|---|
| term investments | Last Year £ | This Year £ Code Centre Code Description bank reconciliation. |
| 9 Total fixed assets plus long term investments and assets |
0 | 0 The value of all the property the authority owns – it is made up of all its fixed assets and long term investments as at 31 March. |
| 10 Total borrowings |
0 | 0 The outstanding capital balance as at 31 March of all loans from third parties (including PWLB). |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Littleport Village Hall On accounts for the year 31[st] December 2024 Charity no 279914 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 30/09/2025 Signed: Name: Dr Hussein Al-Ali Relevant professional PhD in Biomedical Science qualification(s) or body Director of Agile Biomedical Consultants Cambridge (if any): Address: 14 Kings Meadow Cambridge CB1 3FF
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of N/A. any items that the examiner wishes to disclose .
2
October 2018
IER