## **Trustees’ Annual Report for the period** **From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date** ## **Charity name: Littleport Village Hall** ## **Charity registration number: 279914** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is the provision
of a village hall for meetings, lectures and
classes and other forms of recreation and
leisure time occupation with the object of
improving the conditions of life for the
inhabitants of the said parish of Littleport.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity of the hall is to provide for
hire a facility to the local community for a
variety of social and educational events.
These include, weddings and receptions,
social dances and dance classes, acting
classes, health and wellbeing events
including spiritualist and healing groups,
and religious events.
The Hall is also used by the local council
for electoral purposes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
issued by the Charity Commission on
public benefit. The trustees can confirm
that they have complied with the duty on
public benefit and there has been no
departure from this policy. The trustees
have actively taken the guidance into
account when making decisions relevant to
their charity's purposes and activities.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity does not offer grants and
therefore does not hold a policy on grant
making.| ||Para 1.38|The Charity does not engage in financial
social investment and therefore does not
hold a policy on social investment, beyond| |Policy on social investment
including program related
investment||providing a local venue for activities in the
local community of Littleport| |---|---|---| |Contribution made by
volunteers|Para 1.38|The trustees of the Charity all act on a
voluntary basis and receive no income or
financial reimbursement from the Charity.
The trustees may therefore be regarded as
volunteers. However, the Charity does not
have any other volunteers making any form
of contribution to the Charity| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the Charity are
to provide a facility for a variety of social,
education and health and wellbeing events
for the local Littleport Community.
The activities of the Charity have
demonstrable benefit to its users and the
trustees receive numerous messages of
thanks and appreciation from those,
individuals, groups and societies that use
the Hall. The benefits of the Chairity to the
community in providing the facility to the
community improve the sense of wellbeing,
a feeling of community, a sense of unity,
kindness and cooperation which is evident
in our local community. If the Village Hall
were not available, there would be no
central facility for the wide range of events
we are able to host and support.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We do not set specific objectives for the
Charity beyond providing a facility for our
local community| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Not applicable| |Investment performance
against objectives|Para 1.41|Not applicable| Not applicable Other ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The net receipts of the charity during the
2024 year period were £27,360. The net
payments made by the Charity £31,989.
Therefore the charity for this period
operated at a £4608 loss. The charity was
able to tolerate this loss by utilising its
reserves held in a savings account and the
Charity despite this small loss still held
savings at the end of year 2024 (reserves)
of £12,942.99. The balance of the current
accounts was £8393.73, at the end of the
year 2024. This was significant increase in
income and expenditure for the year 2023.
For 2023 receipts were £15,781 and
payments were £14,217, creating a surplus
of £1,564.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity does not hold reserves other
than the £12,942.99 held in its saving
accounts. The savings are held in case of
unforeseen occurrences, emergency
repairs to the infrastructure of the hall
(plumbing, electricity, lighting, heating etc).
These repairs fall outside of the normal
insurance cover and therefore the charity
needs to protect itself from such
occurrences. It is for these reasons that
savings/reserves are held by the charity| |Amount of reserves held|Para 1.22|£12,942.99| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|Currently the Charity is not in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The uncertainties which may affect the
charity as a gong concern include the
following
1. Significant structural damage to the
hall, which may include ‘acts of
God’,
2. Public violence to the hall making
the Hall unusable as a community
venue
3. A loss of interest and bookings by
the local community| **Additional information (optional)** You may choose to include further statements where relevant about: The main source of funding for the charity is fees for booking use of the hall by member Para 1.47 |The charity’s principal
sources of funds (including
any fundraising)||so the local community and local
council/government for electoral purposes| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity does not operate and
investment policy| |A description of the principal
risks facing the charity|Para 1.46|Risks to the Charity include:
**1.**Financial pressures such as
increased operational and
maintenance costs of running the
Hall. The Chairty will consider
increasing in fees for hire to meet
the increasing financial pressures of
the Charity. This may reduce the
number of booking for the Hall and
may put the charity at further risk.
2. Competing Demands. Other venues
in the East Cambridgeshire region
may provide more favourable hiring
terms which may reduce income to
the charity thereby affecting its
ability to operate.
3. Trustee Skills and
Commitment: While we have a
highly committed and skilled
collection of trustees, the charity
would be at risk if several of our
trustees decide to retire form their
positions. This would leave the
charity needing to find new trustees
which would not immediately have
the necessary set of skills to operate
the Charity. This matter will be
discussed at our next AGM meeting| |Other||Not applicable| ## **Structure, Governance and Management** |Description of charity’s
trusts:||The assets of the Charity are managed and
held by the trustees of the charity. The
assets are used for public benefit for use as
a venue for the local Littleport community| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated constitution| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees selection methods are as follows.
1. New trustees are nominated by a
member of the current trustees.
2. The new trustees candidacy and
credentials are considered by the
committee (trustees) at the annual
general meeting.
3. The new appointee is seconded by
another existing member of the
trustees.
4. The current trustees vote on the
appointment of a new trustee at the
AGM.
5. The vote must be unanimous in
favour for a new trustee to be
appointed| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|1. Outgoing trustees offer a transition
period of training while the new
trustees settles into their new role.
**2.**Existing trustees offer guidance on
policy and procedure of the charity
at any time when required by the
Charity.
**3.**New trustees seek additional
support from the local Littleport
Town Council when required.
**4.**The Trustees seeks advice and
support from the ‘Cambridge Acre.’
ACRE is a national charity speaking
up for and supporting rural
communities. It offers advice and
support to local charities and
communities allowing them to
achieve goals.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is managed by Chair of
Trustees, a trustee acting as the financial
officer or treasurer, ensuring responsible
financial management. The Charity also
has a trustee acting as an estate estates
manager ensuring compliance with all
health and safety requirements. There are
5 further trustees contributing to the
management of the charity and its assets| |||and facilities. The trustees/committee
meets on a 6 weekly basis to review
1. Finances.
2. Health and safety regulations.
3. Other issues of significant interest
or concern to the charity and its
trustees.| |---|---|---| |Relationship with any
related parties|Para 1.51|Not Applicable| |Other||| ## **Reference and Administrative details** |Charity name|Littleport Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|279914| |Charity’s principal address|Littleport Village Hall
12 Victoria Street
Littleport
Ely
Cambs
CB6 1LX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Rev Nick Brown|Chair||| ||Christopher Noel
Parris|Treasurer|1/10/2024|Trustees committee of
Littleport Village Hall| ||Anna Takkula|Events manager|26/10/2024|Trustees committee of
Littleport Village Hall| ||Colin John Wicks|Trustee||| ||Ann White|Trustee||| ||Val Rogers|Trustee||| ||GeoffreyNorman|Trustee||| ||Patricia Olive|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Not Applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |See list of trustees above||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Christopher N. Parris **Position (eg Secretary,** Trustee and Treasurer **Chair, etc) Date** 28.9.2025 **Page 1** **Littleport Village Hall** **Working details for ANNUAL RETURN - Year ended 9 September 2025** |**Littleport Village Hall**
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**Working details for ANNUAL RETURN - Year ended 9 September 2025**|**Littleport Village Hall**
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**Working details for ANNUAL RETURN - Year ended 9 September 2025**|**Littleport Village Hall**
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**Working details for ANNUAL RETURN - Year ended 9 September 2025**| |---|---|---| |**1**
**1**
Balances brought
forward|Last Year £
24,435
**24,435**|This Year £
Code
Centre
Code Description
25,945
310
General Reserves
**25,945**
Total balances and reserves at the beginning of the year as recorded
in the financial records. Value must agree to Box 7 of the previous
year.| |**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
**3**
(+) Total other
receipts|11,409
820
416
0
0
1,960
1,100
30
30
15
0
0
0
**15,781**|18,394
1000
100
Main Hall hire
1,895
1010
100
Day Centre Hire
375
1020
100
Bank Interest Received
53
1025
100
Multipay Charges Refund
128
1035
100
Refund of bank charges
0
1040
100
Other Income
3,500
1045
100
Deposits Received
370
1050
100
Stage Lighting & Sound
50
1055
100
Inflatables
255
1060
100
Kitchen Hire
30
1065
100
Table & Chair Hire
2,300
1070
100
Trade Waste Refund
10
1075
100
Projector and Screen
**27,360**
Total income or receipts as recorded in the cashbook less the
precept or rates/levies received (line 2). Include any grants received.| |**5**
(-) Loan
interest/capital
repayments|**0**|**0**
Total expenditure or payments of capital and interest made during
the year on the authority’s borrowings (if any).| |**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
**6**
(-) All other
payments|500
0
356
0
2,115
551
1,550
790
1,124
5,360
219
0
80
0
1,625
**14,271**|3,000
4045
200
Deposits Refunded
555
4050
200
Booking Refunds
356
4060
200
Licences
210
4065
200
Hallmaster booking system
15,439
4070
200
Repairs & Maintenance
888
4090
200
Water Rates
1,380
4110
200
Electricity
3,813
4120
200
Gas
446
4130
200
Cleaning Supplies
5,595
4135
200
Caretaker / Cleaner
0
4140
200
Trade refuse
163
4145
200
Sanitary Disposal
121
4150
200
Bank Charges
3
4155
200
Multipay Charges
0
4170
200
Other Expenses
**31,968**
Total expenditure or payments as recorded in the cashbook less
staff costs (line 4) and loan interest/capital repayments (line 5).| |**7**
(=) Balances
carried forward|**25,945**|**21,337**
Total balances and reserves at the end of the year. [Must equal
(1+2+3)-(4+5+6)]| |**8**
**8**
**8**
Total value of
cash and short|8,377
17,568
**25,945**|8,394
200
Unity Current A/c
12,943
205
Unity Deposit Account
**21,337**
The sum of all current and deposit bank accounts, cash holdings
and short term investments held as at 31 March – To agree with| |||**Continued over page**| **Page 2** **Littleport Village Hall** **Working details for ANNUAL RETURN - Year ended 9 September 2025** |**Littleport Village Hall**
**Page 2**
**Working details for ANNUAL RETURN - Year ended 9 September 2025**|**Littleport Village Hall**
**Page 2**
**Working details for ANNUAL RETURN - Year ended 9 September 2025**|**Littleport Village Hall**
**Page 2**
**Working details for ANNUAL RETURN - Year ended 9 September 2025**| |---|---|---| |term investments|Last Year £|This Year £
Code
Centre
Code Description
bank reconciliation.| |**9**
Total fixed assets
plus long term
investments and
assets|**0**|**0**
The value of all the property the authority owns – it is made up of all
its fixed assets and long term investments as at 31 March.| |**10**
Total borrowings|**0**|**0**
The outstanding capital balance as at 31 March of all loans from
third parties (including PWLB).| |||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Littleport Village Hall **On accounts for the year** 31[st] December 2024 **Charity no** 279914 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 12 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 30/09/2025 **Signed: Name:** Dr Hussein Al-Ali **Relevant professional** PhD in Biomedical Science **qualification(s) or body** Director of Agile Biomedical Consultants Cambridge **(if any): Address:** 14 Kings Meadow Cambridge CB1 3FF 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A. **any items that the examiner wishes to disclose** . 2 **October 2018** **IER**