Trustees. Annual Report for the period Period slart dale Period end dale 2023 From 31 12 2023 Scouts 2rbd 5t Ives Se• S(OLrt Group Section A Reference and administration details Charlty name 2nd St Ives (Hunts) Sea Scout Group Other names charity Is known by 2ThJ St Ives Sea Scout Group Registered charlty number (If any) 279852 Charity's princlpal address Holt Island, Church Street St Ives Cambridgeshire Postcode PE27 6DG Names of tho ¢harSty truste•s who manage the charity Trusteo narn Offic• Ilf any) Dat•• Ilnoi for whol• Group Scout Leader Group Chairman Group Secretary Nama ol person lor body) gndtlod toa Int trusteo an Rob Taylor Simon Flanagan Claire-Joanne Stewart Jo Taylor Mikè Leasure Megan Moore Harvey Ferries Linda Moore John Hladkiwskyj Simon Margot Peter Sullivan 8th June 2023 Robert Taylor Group Treasurer Scout Leader Scout Leader Cub Leader Beaver Leader 10 Names of the trustees for the charity, if any. (for example. any custodlan trusto•sl Namo The Scout Association Trust Corporation in Dates acted If not for whole oar respect of the Lease for Holt Island from Hunlingdonshire District Council 2nd St Ives Sea Scout Group Trustees Annual Report
Nam08 and addre8808 of advlsors (Optlonal Infommtlon) of advlsor Observer Namo John Taylor Address 51 Kent Road. Huntlngdon. PE29 7JG Name of chlof oxocullvo or names of senlor slaff memborn (Opllonal Infom)atlon) Section B Structure, governance and management Doscrlptlon of the eh•rW8 trust8 The Group's goveming documents ar8 those of the The Scout Assoclation. They consist of a Royal Charter. whlch In turn glves authorlty to the Bye Laws of the A88oclatlon and The Policy, Organ188tlon and Rules of The Scxjut Assodation. Type of govemSrKJ document How the charlty18 con8tittrted The Group 18 an educatlonal charlty, e8tabllshed under rule8 which are common to all Scout Group8. The Group has begun to move from a Group Executlve to a Board of Trustees. This transltion ha8 proved to be more challenglng than expected, wlth a number of exlstlng Group Executlve member8 not wlshlng to adopt the new Trustee role and optSng k+ be team members. The Group Is to be managed by the Board of Trustees (prevlously the Group Executive Commltlee), that act collectively as charlty Trustees of the Scout Group and In the best Interests of Its members. 2Th1 St Ivts s Scout Group Trustws Annual Report
The Board of Trusiees exists to support the Group Scout Leader in meeting the responsibllities of their appointment and are responsible to: Comply with the Policy, Organisation and Rules of The Scout Assoclatlon. Protect and malntain any property and equlpment owned by andlor used by the Group. Manage the Group finances. Provide insurance for people. propety and equlpment. Provlde sufficient resources for Scoutlng to operate. Thig Includes, butlg not Ilmlted to, supporting recNltment, other adult support, and fundralslng activltles. Promote and support the development of Scouting In the local area. Manag8 and Implement th8 Safety Pollcy locally. Ensure that a positive Image of Scoutlng exlsts in the local communlty. Appolnt and manage th8 operatlon of any sub4ommltte88, Including appointing a Chalr to lead the sub£ommittees. Ensur8 that Young People are meanlngfully involved In declslon maklng at all levels wlthln the Group. The op8nlng. closure and amalgamatlon of Sectlons in the Group as necessary. Tho Board of Tru8t008 must a180: Appoint Admlnlstrators, Advl8ers, and COpIed member8 of the Executlve Commlttee. Approve th6 Annual Report and Annual Accounts after thelr examlnatlon by an approprlate audltor, Independent examlner or scrutln8er. Present the Annual Report and Annual Accounts to the Scout Councll at the Annual General Meéting; file a copy wlth the Distri Executlve Commlttee; and if a registered charity, to the appropriate charity regulator if the regulatorfs rules require It. Malntaln confidentlallty vAth regard to appropr5ata Tru8tee buslness. St Ives Séa Scout Group Trusta•s Annual Report
The Board of Trustees must also: The Board of Trust88s is made up of three types of members. Ex-officlo MomrS hav8 a role on the Committee due to their role in Scouting. These indude: Group St))ut Leader Appointed Mombws Chair of BOT Treasurer of BOT Twstee members C(Pted mombers The Board of Trustees meei 314 times a year. Tr selection n%tfthls The Trustees are appointe(l in accordan with the Policy, Organisation and Rules of The S(x)ut Associalion. Addilional governanco18su8S a) Th8 induOn and training of trustees: Members of the Executive Committee are required to complete a programme of mandattyy training within the first 5 months ofioining the committee. They are also cleared for working with Childr by the Disdosure and Barring Service. b) tru&ee' considerknn of Ma1 risks and the systems and prlureS to manage them The Board of Trustees has identified the major rlsks to whth they believe the Group is exposed. These have been reviewed and systems have been eslablished to mitigate against them. The main areas of concwn that have been identifial ar8: Damage to the bulldlng, property and oqulpmont This Is assessed as a Medium risk with good controls. The building is equipped with fire detectors, alarms and exfinguishers. In the event of damage. the Group thDuld request the use of buildings, property and equipment from naghbouring organisations such as the church, community centre and other Sut Groups. Similar reciprocal arrangements exist these organisations. The Group has sufficient buildings arKI contents Insuran in place to mmigate against permanent loss. except for that due to fl(Mxling. Injury to leaders. helpers, supporters and members This is assessed as a Medium risk with good controls. All Leaders are trained to minimtse Injury to themselves and others. Written Risk Assessments are urKlertaken before all activities and a pr(Kess of dynamlc rlsk assessrnent is continued during acbvities. Through annual membership fees, the Group contributes lo the sc<t Association's natKnal accident insurance pdicy. St Ivos Sea Scout Group Tt Report
Raduc•d Incomo from fund ralsing This is assessed as a Modlum risk reasonablo control$. The Group is primarily reliant upon income from membership subscriptions and fundraising. The Group holds a reseNe to ensure the w)tinuty of activiP'8s shoukl there be a major reduction in income. The Committee has the optlon to raise Subscripti fees to In(Tease the income to the group on an ongoing basis. *ier temporarily or pemianently. R•ductl¢)n or loss of had•rn and other adult volunts•rs This is assessed as a Modlum risk wlth rOnabl9 controls. The Group is totally reliant upon volunteers to run and administer th8 aclivitte5 of The Group. If there was a reduction in the number of leaders to an unacceptable levd in a particular section or the Group as a whole. there would have to be a contraction, Consolidation or closure of a secllon. In the wSta$e s¢ar10, this could result in the complete dosure of the Grwp. The Group Is always actlvely recruiting for additional Leader8. Rodudlon or1088 of young momrn Based on the predl¢ted growth of St Ives and the demand for scwtlng, thls Is assess&l as a Low risk. The Group provldes activities ft)r all young people aged 6 to 18. If there was a rUCtIon In mwnbership in a particular sectlon or the Group as whole then ther8 would have to be a contractlon, con801idatlon or closure of a section. In the worst-ca39 $car10, the (x)mplete dosure of the Group could r88uIL Rl8k and Int•rnal C¢)ntrol The group has in place systems of Int•mal ¢ontrol8 that arn designed to provide reasonable assurance agalnst materlal mismanagent or loss. thes8 include 2 slgnatorle8 for all payments and comprehensive insurance policies to ensure that Insurable ri8ks are ¢>)vered. 2" st Ives Soa Sul Group Trustw8 Annual Report
Section C Ob"ectives and activities Summary of the objects ofthe charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values-. Integrity- We act wlh integrity- we are honest, trusOrthY and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference.. we co-oper81e with others and make friends. The Scout Method Scouting lakes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun.. take part in activities indoors and outdoors; learn by doing.. share in spiritual reflection: take responsibility and make choices- undertake new and challenging activities- make and live by their Promise. Summary of the main activities undertaken for the public benefit in relation lo these objects (include within this section the stalulory declaration that trustees have had regard lo the guidance issued by the Charity Commission on public benefit) The Aim of The Scout Association is lo promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advanment of itizenship or community development headings. Additional details of objectives and activitles Community Activities The Group supports the Royal British Legion at the Annual Remembrance Parade, the Town Mayors inaugural Parade and the District St. George's Day Parade Supporting Members of the group who have attended the 2023 World Scout Jamboree in South Korea Policy on Grant Making.. The Group does not make grants to other bodies. however it does occasionally make donations to other scouting charilies. 2nd St Ives Sea Scout Group Trustees Annual Report
Contribution made by volunteers., The Group could not function without the contributions of its volunteers.. Young Leaders, Adult Leaders, Managers, Trustees and Supporters. All are unpaid bul reasonable expenses are reimbursed. Policy on investments.. The Group does not currently invest any ol its reserves Section D Achievements and performance The Group has continued with an extensive program of activities which included (but limited to).. Summary of the main achievements of the charity during the year Kayaking Canoeing Sailing Hiking Rafting Camping The Group maintained their Minibus and trailer to facilitate transport lo and from activities. Continued support for Adult training,. First Aid Training Course Tomahawk throwing Training Course Foundation, Safety and Rescue Training Course {FSRT) Swim Event Safety Award (SESA) Archery Training (Archery GB Qualification) Bushcraft Training Minibus Training (MIDAS) Adventurous Activity Permits Camping Permits Leader Training {including a Leader Training Camp) The Group has continued to expand its Adult Volunteer Leadership team with.. 2 n8w Section Assistsnts Young Leaders have a pinnacle role within the Group and there are now 11 working with sections across the Group. There has been a number of outstanding achievements within the Group where our Young Members have achieved top awards, these include.. 8eavers - Bronze Awards x 10 Cubs - Silver Awards x 12 Scouts - Gold Awards x 4 The Group has maintained its numbers (wilh a slight increase) throughout 2023 and now provides scouting based activities for 92 Youn members. 2n& St Ivgs Sea Scout Group Trustoes Annual Report
Section D Achievements and performance The group renewed it's Partnership Agreement with Nulli Secundi Explorer Unit and assists in providing scL)uting to 18 Explorers. With ntinUed support, it is expected to see the section continue to grow. With the continued support ofour Parents and the exceptional contribution of our Leaders. the group now has a slable platform which will enable us to be able to continue to offer Scouting to Young Persons within the communily throughout 2024 Section E Financial review Brief statement of the charity's policy on reserv8S The Group's policy on reserves is lo hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Additionally, due lo the nature of Holt Island, the Group holds reserves to fund maintenance and repair work as required. The Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, plus £10,000 circa £16.000. Quantify and explain designations If the reserves at year end are signifiGantly above this, the Group Executive may designate an amount towards specific projects or equipmenl Details of any funds malerlally in deTlt None Further financlal revlew detalls Ioptlonal Infonnatlon) The charity's principle source of The Group's primary sources of funding are through membership funds (including any fundraisingl.. SLJbscriptions from young members. fundraising and donations. The Groups key fundraising is focused on activity weekends for scouting groups based in Cromwell District. This has again proved to be successful with these acb'vity weekends planned again for 2024. Additional fundraising has been generated through Family activity evenings and Café's following community event5 e.g. Remembrano Parade 2nd st Ives Soa Scout Group Trustees Annual Report
How expenditure has supported the key objectives of the charty.. Primary income is spent on= Running the Scouting Programmes Maintaining and operating the buildings and facilities Insurances and other required costs Income raised from Fundraising has supported.. Essential Camping Equipment Essential Safety Equipment Activity Equipment Investment policy and objectives - The Group does not have sufficient funds to invest in longer temi investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other optional information 2024 will see the continued program of Scouting. Planned fundraising will be focused on the District Activity weekend. Review of equipment held by the group has identified the need for replacemenvadditional tentslKayakslCanoes which will enable the Group to be able to accommodate the increased youth numbers- to be partlfully funded by the planned fundraising events. Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustee$ declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturnlsl Full namelsl Posltlon {eg Secretary. Chair,etcl Date 2nd St Ives Sea Scout Group Trustees Annual Report
CHARITY COMMISSION I"C>le LNfJl WAL&.'S Receipts and payments accounts CC16a Forthe perfod from Section A Receipts and payments Unreslricitd funds Resiricle lunds Endowfflenl funds Total funds L••t y•41 A1 R•¢•ipts MEMBERSHIP & GIFT AID rnb8ishlp Sub5CWk)ns 20Z2 back pay Le55 sUbSW3 pabj On Le$5 Explof¢i Momberth pjkl c L055 Esplotsr Subs Nql Mgmbthshw retA 1242 15,242 5,715 5.065 735 735 45 15.594 780 7,232 1&594 Swb T(rtai 15.594 INVESTMENT INCOME lnternsi 19.5 7,262 Swb TfAal O¢NATIONSIGR4NT8 Ama2on 5mil¢ Fund RJ&nwJ Guldb¢JrXI ag& lorsc05 Con¥ulaM• nqroonaikni 92 220 IJ IJ S•Tl Y¢UTH PROORAMIAF ANO ACTIVITIES 1.187 312 &e4vèrEvDnisI Clthpi Be0vetmlIryS CubEvontil &mp8 21122 Even i CBmpi Cvb MBolings 21122 Cub MBetltyi Scuui Evertll Cllrn Meolirys EApknTOI Evenis CampA GUpAtI4o Mo 812 17 14 312 194 194 39 zoo $ubTotal ISLANO INCOME Subr1 FUNDRAISING IGROSSI olh&rFuraln Acirt WOW Weelerwj 7.13 1,447 4,938 Tol•l 1.1J• 4.0$3 SUNDRY RECEIPTS Mlsc IrKom• 8adges •3 83 11Q 8S1 sbT(All 1,31J 1.303 7,2D2 A2 A$sqt ind Inv•itmqnt •lv•. 19* i•blo Sub tot•1 49,028
A3 Payments YOUIH PROGRAMME AND ACTIVlnES 611 Beavef Evenls 491 491 146 8eavorMooiings Cub Evenis I Camps Cub Evenls 2021122 Cub Me8lings Scoui ev4n15 1 Camps 3Y 3S4 209 4.97T 4977 13 1.972 828 4,70B 535 1.270 925 25 925 25 .J23 428 4.943 401 GpAc11I Gffjupcamps EXptrEven1 LeadÈrCbrnp OSM. AN So¢ikns ,323 428 145 977 977 4J 8ubTth•I 20,288 20,266 13,103 PREMISES RtnVRale 212 189 195 IJS ElectdcitW8nd GAS Buildingy8n¢ PropMylD6urnrKè 892 092 1,054 1.242 250 1,242 250 250 Crossffiro FrCtIOn Campsrtu and GU1 5.352 8,195 Sub Tolil 1,834 2.834 FUNOR41SING EXPENSES WOW Wookends 924 924 SubTothi 9ZI GROUP EXPEN$e$ 18tertbls and equlpffjoni 45 1.926 1,920 1,719 42 8odgos Now Websii Pyppydonpiions Grojp CIoihlNJ Minl Running 1,048 19) 2,319 1,002 722 134 4.639 532 4.63 532 T22 722 Mini Bus Insurnrtth Adiustmonl lorexpeng8 carfi 8anKIGoCBlgSS Foo& 2U2J Foes202112 8AckpBY Feos 353 353 3Q4 AccounlAn¢ 600 eoo 12.733 7,478 Total Gmss E¥p8ndlture 36.757 38.757 2B,774 A4 As$ot •nd In¥estm8nt purchas¢$.1see tabl¢ Sub tolal rotalp&yments 36.7S7 28,767 28.774 Alet of elp¢s/{paYMentsj A5 Transfers between funds A6 Cash lunds last year end Cash funds thls yearend 12,271 12,Z71 3,989 5.579 17,850 29 29 5,608 17.87# 9.597
Section B Statement of assets and liabilities at the end of the period Unrè6triGlgd lunds lo n••rnstt ReslfiGled funds Categorie5 Endowmenl funds to n•4r••i t DEtails 81 Cash funds 17.850 Total cash funds 17,850 Unrestrfcted fvnd5 10 Tr••rnSl E Restrlcted fund8 Endowment to n•Ar•bt E ¢urr•nlv•ly• B3 Inv•stm•nt a88•ts Cuir•ni vblul 84 Assets rètslned for th• charlty. own UBe 1.958 .372 00 Fum*w• Wh•hdu• IVptlo1j BS Uabllltl88 Signed bycne or tru51e•$ beh•Wofall th tru$iBes SvJnatur8 Pnnl Na Daleof approval Icfi120
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to tho Irustows Cha'ty Name 2rf St Ives (Hunts) Sea Scout Group On accounts for the year end•d 31 December 2023 Charity no (rf any) 279852 S•t out on pages Iiemembef indle the paF ThLJmber5 of addillDnal ¥hpe151 I report to the trustees on my examination of the accounts of the above charity {'the Trust") for th8 yèar ended 3111212023. Rè8pon8lbllltles and ba818 of roport As the charitys Irusle8s. you are responsible for the preparation of thg accounts in aCrdan with the wuirements of the Charities Act 2011 I"Ihe Act.). I report in respect of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 149SXb} of the Act. Indepond•nt I have completed my examination. I confirrn that no matedal matters have oxamIno5 statement corne lo my attention in connection with th8 examlnalion lothgr than that dlsclosed bekjw ') which gives me cause to believe that in, any matarfal respect". the accounts'ng records were not k8Pt in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounling records.. or the accounts did not comply vth the applicabl& requirements conceming the fomi and content of accounts sel out in thè Charitles {Accounts and Reports) Regulations 2008 olh8r than any requirement that the accounts give a 'true and falr. vSew which is not a matt8r considered as part of an independent examinats'on. I have no concems and have come across no other matters In connection Ih tho examination to which attention should be drawn in Ihls report in order to enable a prop8r understanding of the accounts to bo reache(l. . Please delete the words in fftg brackets rflhey do not apply. Signed: Date: q12 Name: ler Badow Relevant professional qualification{s) or body (If any): ICAEW Addross: Station House. 15 Statiorn Road. St Ives IER Oct 2018
Cambs. PE27 5BH Section B Disclosure Only complete if the examiner needs to highlight malerial matters of con {see CC32, Independent examinatK)n of charity accounts.. direotions and guidance for examiners}. Glve here brief dgtalls of any Slems that th8 examiner wishes to dlsclose. IER Oct 2018