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2024-12-31-accounts

Trustees' Annual Report

For the period

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0 1 0 1 2 4 3 1 1 2 2 4
From (start date) to end date
Section A Reference and administration details
Charity name 3rd Alton Scout Group
Other names the charity is known by
Registered charity number (if any) 2 7 9 4 9 1
HQ registration number 2 4 6 4 7
Charity’s principal address The Den
Chawton Park Road
Alton
Postcode G U 3 4 1 R Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Richard Jones Chair
2 Matt Collins Group Scout Leader
3 Andy Fry Treasurer
4 Michele Grinstead Secreatary
5 Robert Brook Until 21/06/2024
6 Anna Lavelle
7 Paul Richardson Unil 21/06/2024
8 Jo Wright Until 21/06/2024
9 Philip McKenzie
10 Nico Russell From 21/06/2024
11 Sarah McKenzie From 21/06/2024
12 Paul Gray
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
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Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

1 LT700001 (3rd December 2018)

Section B Structure, governance and management Structure, governance and management Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every #
months.
Members of the Executive Committee complete
training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them
'Essential
Information for Executive Committee'
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
ation but encouraged as best practice)
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every #
months.
Members of the Executive Committee complete
training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
'Essential
Information for Executive Committee'
Section B Structure, governance and management (continued)
The Group Executive Committee has identified the major risks
Risk and Internal Control (Specimen 1)

Structure, governance and management (continued) Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks

2 LT700001 (3rd December 2018)

The Group Executive Committee has identified the major risks The Group Executive Committee has identified the major risks The Group Executive Committee has identified the major risks
Risk and Internal Control (Specimen 2)

to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of
the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Summary of the objects of the charity set out
in its governing document
Section C		 Objectives and activities
The Purpose of Scouting
The Values of Scouting
Integrity -
Respect -
Care -
Belief -
Co-operation -
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
We act with integrity; we are honest, trustworthy and
loyal.
We have self-respect and respect for others.
We support others and take care of the world in which
we live.
We explore our faiths, beliefs and attitudes.
We make a positive difference; we co-operate

3 LT700001 (3rd December 2018)

p
p		 p
p		 p
p		 ; p
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation to
these objects		 The group has 8 sections; 1 Squirel Drey, 2 Beaver Colonies, 2
Cub Packs, 2 Scout Troops & 1 Explorer Unit. Approx 150
members across all of the sections. The group has a broad
range of activities with badges being awarded to recognise the
participants acgievements. Sleepovers and Camps are
arranced, with the Scouts & Explorers attending overseas
camps and Jamborees. Camp fires and cooking are faviourite
activies. All sections have arranged activities to make an impact
on the local area and to provide personal challenges.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose

to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of Progress has been made with the building extension and we
the charity during the year were able to gain planning permission. The group is still
working towards fundraising the required amount of money for
the new build. We have also been focusing efforts on refreshing
our current facilities, by installing new double glazing windows,
security doors, heating. We are also pleased to see an increase
in membership numbers in the group.

4 LT700001 (3rd December 2018)

Section E Financial Review
Brief statement of the charity’s policy on
reserves
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional infor
You
to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
may choose		 The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 12 months running costs, circa £10000.
3rd Alton Scout Group Executive Committee is actively involved
in fundraising and planning an extension to our current
facitities. This means that we have a sum of money that is
being held in order to aid fundraising and grant acitivities for our
extension.
Reserves Policy
Future Group Project
None
mation)
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G Declaration

The trustees declare that they have approved the trustees’ report above

5 LT700001 (3rd December 2018)

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date
Richard Jones Matt Collins
Chair Group Scout Leader
1
8
1
0
2
5
1 8 1 0 2 5

6 LT700001 (3rd December 2018)

7 LTt00001 {3rd December 20181

8 LTt00001 {3rd December 20181

Statement of Assets & Liabilities

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Statement of Assets & Liabilities
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Statement of Assets & Liabilities
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Statement of Assets & Liabilities
Group
Main bank account
3,019.21
4,299.33
BIA
83,497.71
84,661.12
Subs Account
13,329.34
4,740.07
Deposit Account (New)
2,912.02
2,873.15
Total Group
102,758.28
96,573.67
Held by Sections
Beaver Account
703.75
520.03
Cubs Account
841.01
1,014.86
Scout Account
2,268.85
3,840.87
Explorer Account
1,755.09
1,779.42
Total Held by Sections
5,568.70
7,155.18
Total Statement of Assets & Liabilities
108,326.98
103,728.85

AGM Report - Statement of Assets & Liabilities 3rd Alton Scout Group

4 Apr 2025 Page 1 of 1

Receipts

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Receipts
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Receipts
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Receipts
Group
Kit Hire
2,203.25
-
Uniform Income
-
57.00
Hall Rental
14,143.79
13,490.00
Gift Aid
5,033.25
3,950.88
Shop Income
1,001.48
1,612.51
Subscriptions received
22,503.49
18,532.18
Donations
20,925.17
11,396.09
Grants
500.00
900.00
Interest
1,237.19
872.04
Fundraising Income
48.00
3,154.55
Total Group
67,595.62
53,965.25
Sections
Beaver Section Account Income
1,004.00
2,691.51
Cub Section Account Income
2,469.00
4,528.90
Scout Section Account Income
8,638.10
6,054.98
Explorer Section Account Income
5,289.27
2,263.50
Total Sections
17,400.37
15,538.89
Total Receipts
84,995.99
69,504.14

4 Apr 2025 Page 1 of 1

AGM Report - Receipts 3rd Alton Scout Group

Payments

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Payments
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Payments
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Payments
Group
Consumables
91.13
333.70
Uniform Expenditure
214.98
357.50
Gocardless & Stripe Fees
797.15
614.68
Shop Costs
15.90
1,201.21
Capitation
8,195.00
7,728.00
Admin
1,193.19
1,048.83
Utilities
4,841.64
6,724.23
Repairs/Maintenance
12,164.03
6,285.98
Insurance
2,245.74
2,219.67
Badges
2,524.39
2,106.57
Training
-
22.80
Cleaning Supplies
952.91
1,111.54
Building Project
16,437.00
7,488.00
Section Costs
118.00
9.25
Equipment
11,612.06
3,609.72
Fundraising Expenses
-
2,622.15
Total Group
61,403.12
43,483.83
Sections
Beaver Section Account expenditure
1,649.28
3,098.66
Cub Section Account Expenditure
3,258.85
5,039.56
Scout Section Account Expenditure
13,030.45
5,840.73
Explorer Section Account Expenditure
1,056.16
1,454.67
Total Sections
18,994.74
15,433.62
Total Payments
80,397.86
58,917.45

4 Apr 2025 Page 1 of 1

AGM Report - Payments 3rd Alton Scout Group

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Statement of Assets & Liabilities

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Statement of Assets & Liabilities
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Statement of Assets & Liabilities
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Statement of Assets & Liabilities
Group
Main bank account
3,019.21
4,299.33
BIA
83,497.71
84,661.12
Subs Account
13,329.34
4,740.07
Deposit Account (New)
2,912.02
2,873.15
Total Group
102,758.28
96,573.67
Held by Sections
Beaver Account
703.75
520.03
Cubs Account
841.01
1,014.86
Scout Account
2,268.85
3,840.87
Explorer Account
1,755.09
1,779.42
Total Held by Sections
5,568.70
7,155.18
Total Statement of Assets & Liabilities
108,326.98
103,728.85

AGM Report - Statement of Assets & Liabilities 3rd Alton Scout Group

4 Apr 2025 Page 1 of 1

Receipts

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Receipts
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Receipts
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Receipts
Group
Kit Hire
2,203.25
-
Uniform Income
-
57.00
Hall Rental
14,143.79
13,490.00
Gift Aid
5,033.25
3,950.88
Shop Income
1,001.48
1,612.51
Subscriptions received
22,503.49
18,532.18
Donations
20,925.17
11,396.09
Grants
500.00
900.00
Interest
1,237.19
872.04
Fundraising Income
48.00
3,154.55
Total Group
67,595.62
53,965.25
Sections
Beaver Section Account Income
1,004.00
2,691.51
Cub Section Account Income
2,469.00
4,528.90
Scout Section Account Income
8,638.10
6,054.98
Explorer Section Account Income
5,289.27
2,263.50
Total Sections
17,400.37
15,538.89
Total Receipts
84,995.99
69,504.14

4 Apr 2025 Page 1 of 1

AGM Report - Receipts 3rd Alton Scout Group

Payments

3rd Alton Scout Group

For the year ended 31 December 2024 Cash Basis

Payments
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis		 Payments
3rd Alton Scout Group
For the year ended 31 December 2024
Cash Basis
2024
2023
1. Payments
Group
Consumables
91.13
333.70
Uniform Expenditure
214.98
357.50
Gocardless & Stripe Fees
797.15
614.68
Shop Costs
15.90
1,201.21
Capitation
8,195.00
7,728.00
Admin
1,193.19
1,048.83
Utilities
4,841.64
6,724.23
Repairs/Maintenance
12,164.03
6,285.98
Insurance
2,245.74
2,219.67
Badges
2,524.39
2,106.57
Training
-
22.80
Cleaning Supplies
952.91
1,111.54
Building Project
16,437.00
7,488.00
Section Costs
118.00
9.25
Equipment
11,612.06
3,609.72
Fundraising Expenses
-
2,622.15
Total Group
61,403.12
43,483.83
Sections
Beaver Section Account expenditure
1,649.28
3,098.66
Cub Section Account Expenditure
3,258.85
5,039.56
Scout Section Account Expenditure
13,030.45
5,840.73
Explorer Section Account Expenditure
1,056.16
1,454.67
Total Sections
18,994.74
15,433.62
Total Payments
80,397.86
58,917.45

4 Apr 2025 Page 1 of 1

AGM Report - Payments 3rd Alton Scout Group

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