## Trustees' Annual Report ## For the period **----- Start of picture text -----**
0 1 0 1 2 4 3 1 1 2 2 4
From (start date) to end date
Section A Reference and administration details
Charity name 3rd Alton Scout Group
Other names the charity is known by
Registered charity number (if any) 2 7 9 4 9 1
HQ registration number 2 4 6 4 7
Charity’s principal address The Den
Chawton Park Road
Alton
Postcode G U 3 4 1 R Q
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
**----- End of picture text -----**
**----- Start of picture text -----**
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Richard Jones Chair
2 Matt Collins Group Scout Leader
3 Andy Fry Treasurer
4 Michele Grinstead Secreatary
5 Robert Brook Until 21/06/2024
6 Anna Lavelle
7 Paul Richardson Unil 21/06/2024
8 Jo Wright Until 21/06/2024
9 Philip McKenzie
10 Nico Russell From 21/06/2024
11 Sarah McKenzie From 21/06/2024
12 Paul Gray
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
**----- End of picture text -----**
## Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**|**Structure, governance and management**|**Structure, governance and management**| |---|---|---|---| |Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every #
months.
Members of the Executive Committee complete
training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them
_'Essential_
_Information for Executive Committee'_|||| |||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|| ||||| |||The Group is a trust established under its rules which are
common to all Scouts.|| ||||| |||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|| |||ation but encouraged as best practice)|| |||The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every #
months.
Members of the Executive Committee complete
training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
_'Essential_
_Information for Executive Committee'_|| ||||| |**Section B**||**Structure, governance and management (continued)**|| |||The Group Executive Committee has identified the major risks
**Risk and Internal Control (Specimen 1)**|| **Structure, governance and management (continued) Risk and Internal Control (Specimen 1)** The Group Executive Committee has identified the major risks 2 LT700001 (3rd December 2018) ||The Group Executive Committee has identified the major risks|The Group Executive Committee has identified the major risks|The Group Executive Committee has identified the major risks| |---|---|---|---| |||**Risk and Internal Control (Specimen 2)**

to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of
the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|| ||||| |Summary of the objects of the charity set out
in its governing document
**Section C**||**Objectives and activities**|| |||**The Purpose of Scouting**
**The Values of Scouting**
**Integrity -**
**Respect -**
**Care -**
**Belief -**
**Co-operation -**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
We act with integrity; we are honest, trustworthy and
loyal.
We have self-respect and respect for others.
We support others and take care of the world in which
we live.
We explore our faiths, beliefs and attitudes.
We make a positive difference; we co-operate|| 3 LT700001 (3rd December 2018) ||||||**p**
p|**p**
p|**p**
p||||;|||p||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||with others and make friends.|||||||||||| ||||||**The Scout Method**|||||||||||| ||||||Scouting takes place when young||||people, in partnership with|||||||| ||||||adults, work together based on the|||||||||||| ||||||values of Scouting and:|||||||||||| ||||||- enjoy what they are doing and have fun|||||||||||| ||||||- take part in activities indoors and outdoors|||||||||||| ||||||- learn by doing|||||||||||| ||||||- share in spiritual reflection|||||||||||| ||||||- take responsibility and make choices|||||||||||| ||||||- undertake new and challenging activities|||||||||||| ||||||- make and live by their Promise.|||||||||||| |||||||||||||||||| |Summary of the main activities in relation to
these objects|||||The group has 8 sections; 1 Squirel Drey, 2 Beaver Colonies, 2
Cub Packs, 2 Scout Troops & 1 Explorer Unit. Approx 150|||||||||||| ||||||members across all of the sections. The group has a broad|||||||||||| ||||||range of activities with badges being awarded to||||||||recognise||the|| ||||||participants acgievements. Sleepovers|||||and Camps are||||||| ||||||arranced, with the Scouts & Explorers attending|||||||overseas||||| ||||||camps and Jamborees. Camp fires and cooking|||||||are faviourite||||| ||||||activies. All sections have arranged activities to make|||||||||an impact||| ||||||on the local area and to provide personal challenges.|||||||||||| |||||||||||||||||| Additional details of the objectives and activities (optional information but encouraged as best practice) ||||||| |---|---|---|---|---|---| |You|**may choose**

to include further||||| |statements, where relevant, about:|||||| ||• policy on grantmaking;||||| |• contribution made by volunteers;|||||| ||• policy on investments.||||| ||||||| |Public benefit|statement||The Group meets the Charity Commission's public benefit||| ||||criteria under both the advancement of education and the||| ||||advancement of citizenship or community development||| ||||headings.||| ||||||| ||**Section D**||**Achievements and performance**||| |Summary of the main achievements of|||Progress has been made with the building extension and we||| ||the charity during the year||were able to gain planning permission. The group is still||| ||||working towards fundraising the required amount of money for||| ||||the new build. We have also been focusing efforts on refreshing||| ||||our current facilities, by installing new double glazing windows,||| ||||security doors, heating. We are also pleased to see an increase||| ||||in membership numbers in the group.||| 4 LT700001 (3rd December 2018) ||||| |---|---|---|---| |**Section E**||**Financial Review**|| |Brief statement of the charity’s policy on
reserves
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional infor
You
to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
• how expenditure has supported the key
**may choose**||The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 12 months running costs, circa £10000.
3rd Alton Scout Group Executive Committee is actively involved
in fundraising and planning an extension to our current
facitities. This means that we have a sum of money that is
being held in order to aid fundraising and grant acitivities for our
extension.
**Reserves Policy**
**Future Group Project**|| ||||| |||None|| |||mation)|| ||||| ||||| |**Section F**||**Other Optional Information**|| |Plans for future periods (details of any
significant activities planned to achieve
them)|||| ||||| |**Section G**|**Declaration**||| The trustees declare that they have approved the trustees’ report above 5 LT700001 (3rd December 2018) Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||||||||| |---|---|---|---|---|---|---|---|---| |||||||||| |||Richard Jones||||||Matt Collins| |||||||||| |||Chair||||||Group Scout Leader| ||1
8
1
0
2
5|||||||| |||1|8|1|0|2|5|| 6 LT700001 (3rd December 2018) 7 LTt00001 {3rd December 20181 8 LTt00001 {3rd December 20181 ## **Statement of Assets & Liabilities** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Statement of Assets & Liabilities**|| ||**Group**| ||Main bank account
3,019.21
4,299.33| ||BIA
83,497.71
84,661.12| ||Subs Account
13,329.34
4,740.07| ||Deposit Account (New)
2,912.02
2,873.15| ||**Total Group**
**102,758.28**
**96,573.67**
**Held by Sections**| ||Beaver Account
703.75
520.03| ||Cubs Account
841.01
1,014.86| ||Scout Account
2,268.85
3,840.87| ||Explorer Account
1,755.09
1,779.42| ||**Total Held by Sections**
**5,568.70**
**7,155.18**| ||**Total Statement of Assets & Liabilities**
**108,326.98**
**103,728.85**| AGM Report - Statement of Assets & Liabilities 3rd Alton Scout Group 4 Apr 2025 Page 1 of 1 ## **Receipts** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Receipts**|| ||**Group**| ||Kit Hire
2,203.25
-| ||Uniform Income
-
57.00| ||Hall Rental
14,143.79
13,490.00| ||Gift Aid
5,033.25
3,950.88| ||Shop Income
1,001.48
1,612.51| ||Subscriptions received
22,503.49
18,532.18| ||Donations
20,925.17
11,396.09| ||Grants
500.00
900.00| ||Interest
1,237.19
872.04| ||Fundraising Income
48.00
3,154.55| ||**Total Group**
**67,595.62**
**53,965.25**
**Sections**| ||Beaver Section Account Income
1,004.00
2,691.51| ||Cub Section Account Income
2,469.00
4,528.90| ||Scout Section Account Income
8,638.10
6,054.98| ||Explorer Section Account Income
5,289.27
2,263.50| ||**Total Sections**
**17,400.37**
**15,538.89**| ||**Total Receipts**
**84,995.99**
**69,504.14**| 4 Apr 2025 Page 1 of 1 AGM Report - Receipts 3rd Alton Scout Group ## **Payments** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Payments**|| ||**Group**| ||Consumables
91.13
333.70| ||Uniform Expenditure
214.98
357.50| ||Gocardless & Stripe Fees
797.15
614.68| ||Shop Costs
15.90
1,201.21| ||Capitation
8,195.00
7,728.00| ||Admin
1,193.19
1,048.83| ||Utilities
4,841.64
6,724.23| ||Repairs/Maintenance
12,164.03
6,285.98| ||Insurance
2,245.74
2,219.67| ||Badges
2,524.39
2,106.57| ||Training
-
22.80| ||Cleaning Supplies
952.91
1,111.54| ||Building Project
16,437.00
7,488.00| ||Section Costs
118.00
9.25| ||Equipment
11,612.06
3,609.72| ||Fundraising Expenses
-
2,622.15| ||**Total Group**
**61,403.12**
**43,483.83**
**Sections**| ||Beaver Section Account expenditure
1,649.28
3,098.66| ||Cub Section Account Expenditure
3,258.85
5,039.56| ||Scout Section Account Expenditure
13,030.45
5,840.73| ||Explorer Section Account Expenditure
1,056.16
1,454.67| ||**Total Sections**
**18,994.74**
**15,433.62**| ||**Total Payments**
**80,397.86**
**58,917.45**| 4 Apr 2025 Page 1 of 1 AGM Report - Payments 3rd Alton Scout Group 'pau61s stozkOIIz (Yr)? v??v alpa UO!JP314!ien o•?-swvmiM' x ' ssajppy PUE èUIPN 'pèy)p?J aq 0] siuno)Je ayi Jo 6u!pueJsJapun Jédojd e aiqEUè oi Japjo u! umejp ?q pinous uo!]uèue 'uoiu!do Aw u! '4JlUM OJ (E) Jo .'JaLU uaèq Jou aAPU ,£31 4EnL2 yaiiy QOON145WI ' J)V T TOZ ay J Jo s]uaLuaJinbaJ buiiuno)JE 811 J 141lM Aidwo? pue spJoJaJ 6u!iuno?JE ayi y JlArt PJO))E Ll)IiIM S]unoJ3e aJed3Jd oj TTOZ aul JO O£T UOlI)as Ullm a)uepJo))e ui spJo)aJ Oui]unoJ3e daal 0] .' s]uauJ3J!nbaJ èu J ])èds?J ieiJaiEw AUE ui J aAallaq 0] asnEJ aiq?UOSPaJ aLU saAI6 u)!qM (T) '.UO13uaup Aw 0] awo? seu Jèupw Ou 'uoiJeuiwpxa Aw UJIM UOIJ)?UUOJ UI JU?UlaJEJ5 S,J•U!iUEXa 4uèpuadapui ]UaWaiP?S Jxèu èL4] ui ]no Jas sJa3J?Lll èsoy J OJ pa￿.￿!1 si yodèj PUP ,MaiA Jlej pup anj J, e Juasajd s]unoJ)è ?y] Jau]auM OJ se uaAI6 si uoiuido ou Ai]uanbasuoJ pup iipn up ui pèjinbaj aq pinom ]eu] ?)U3PlAa atl] IIE aPIAoJd jou OP UalEuapun saJnpè2oJd ?yi 'sJa]]euJ 4Jns AUE OuiuJaJuoJ saè]snJ] SE noA wojj suoi Jeueidxa 6uiiaas pup 's]uno)Je ay] ui saJnsoiJsip Jo suJa]I iensnun Aue Jo uoi JeJapisuo) s?pniJui osip ji 'spJo)aJ èSOU] il)!M pa Ju?sèJd sJuno)JE aLlJ Jo uosiJpdLUOJ E pue AiiJEyJ èu J Aq Jdal spJo)aJ 6uiiuno2?E JO MaiAaJ e sapniju ! uoi Jeuiwpx? uy 'uoiss!UJLUO3 AJIJELI J ai4] Aq uaAIS suoi JJaJia iejauafj ayi y Jim è)uEpJo)JE u! Jno pèiJJpJ Sem UOI JEuiwpxa A w yodaj s.Jau!wpxa iuapuadapu! Jo s!sEg uoiJua]ie ALU OJ èwo) aAEU sJaJJeLU JEin?i]JEd JaL4JaUM aJEJS 0] J)V T TOZ èill Jo (q)(s)StrT UOI]Jas Jèpun uoisslwujo J AJiJeu3 a143 Aq u?A16 suoi]JaJia iejauafj ay3 Ul UMOP PIEI saJnpè)oJd aui MOIIOJ 0] ]3V TTOZ Jjy sa5J!JEu) ayj Jo st7T uoipas Japun sJunoJJe ay] èu!wExa OJ A]IiiqisuodsaJ ALU SI ][ ' papaau si uoiiÈuiuJpxa Ju?puadapui Jpu J puE ( J)V T T OZ ali J) T TOZ ijy saiJiJpyJ èy] Jo (z)trtrT UO!])?s Japun JeaA siyi Joj paJinbaJ Jou si Jlpne ue ]?yJ Japisuo) saa]snJ] s,AJ!J?u) ay -s]uno?)e at4 J Jo uoI]EJEdaJd au] Joj aiqisuodsèj ajp saa Jsnj J s,AJiJpHJ ay Jau!wExa pue sèèJsnJ J Jo s?1 Jiiiq!suodsaJ aAI]Jadsa 'Jun02)V SSOI pu￿ )Jl Ojd PUP 134S ?)ugie£ p3yJe]JE a4J uo ]no 3?s aJE u)14M 'tpZOZ JèqLuèJaa T£ Papua JE?A auj JOJ Jsnji ay] 10 sJuno))p ay] uo yodaj I sinoJs uoliy pJ£ 40 saaJsnJi ayi'oi yodaj sAau!wpxè JuapuadapuI ## **Statement of Assets & Liabilities** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Statement of Assets & Liabilities**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Statement of Assets & Liabilities**|| ||**Group**| ||Main bank account
3,019.21
4,299.33| ||BIA
83,497.71
84,661.12| ||Subs Account
13,329.34
4,740.07| ||Deposit Account (New)
2,912.02
2,873.15| ||**Total Group**
**102,758.28**
**96,573.67**
**Held by Sections**| ||Beaver Account
703.75
520.03| ||Cubs Account
841.01
1,014.86| ||Scout Account
2,268.85
3,840.87| ||Explorer Account
1,755.09
1,779.42| ||**Total Held by Sections**
**5,568.70**
**7,155.18**| ||**Total Statement of Assets & Liabilities**
**108,326.98**
**103,728.85**| AGM Report - Statement of Assets & Liabilities 3rd Alton Scout Group 4 Apr 2025 Page 1 of 1 ## **Receipts** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Receipts**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Receipts**|| ||**Group**| ||Kit Hire
2,203.25
-| ||Uniform Income
-
57.00| ||Hall Rental
14,143.79
13,490.00| ||Gift Aid
5,033.25
3,950.88| ||Shop Income
1,001.48
1,612.51| ||Subscriptions received
22,503.49
18,532.18| ||Donations
20,925.17
11,396.09| ||Grants
500.00
900.00| ||Interest
1,237.19
872.04| ||Fundraising Income
48.00
3,154.55| ||**Total Group**
**67,595.62**
**53,965.25**
**Sections**| ||Beaver Section Account Income
1,004.00
2,691.51| ||Cub Section Account Income
2,469.00
4,528.90| ||Scout Section Account Income
8,638.10
6,054.98| ||Explorer Section Account Income
5,289.27
2,263.50| ||**Total Sections**
**17,400.37**
**15,538.89**| ||**Total Receipts**
**84,995.99**
**69,504.14**| 4 Apr 2025 Page 1 of 1 AGM Report - Receipts 3rd Alton Scout Group ## **Payments** ## **3rd Alton Scout Group** ## **For the year ended 31 December 2024 Cash Basis** |**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**|**Payments**
**3rd Alton Scout Group**
**For the year ended 31 December 2024**
**Cash Basis**| |---|---| |**2024**
**2023**|| |**1. Payments**|| ||**Group**| ||Consumables
91.13
333.70| ||Uniform Expenditure
214.98
357.50| ||Gocardless & Stripe Fees
797.15
614.68| ||Shop Costs
15.90
1,201.21| ||Capitation
8,195.00
7,728.00| ||Admin
1,193.19
1,048.83| ||Utilities
4,841.64
6,724.23| ||Repairs/Maintenance
12,164.03
6,285.98| ||Insurance
2,245.74
2,219.67| ||Badges
2,524.39
2,106.57| ||Training
-
22.80| ||Cleaning Supplies
952.91
1,111.54| ||Building Project
16,437.00
7,488.00| ||Section Costs
118.00
9.25| ||Equipment
11,612.06
3,609.72| ||Fundraising Expenses
-
2,622.15| ||**Total Group**
**61,403.12**
**43,483.83**
**Sections**| ||Beaver Section Account expenditure
1,649.28
3,098.66| ||Cub Section Account Expenditure
3,258.85
5,039.56| ||Scout Section Account Expenditure
13,030.45
5,840.73| ||Explorer Section Account Expenditure
1,056.16
1,454.67| ||**Total Sections**
**18,994.74**
**15,433.62**| ||**Total Payments**
**80,397.86**
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