Charity registration number: 279453
THE PORTSMOUTH PLAYERS TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2025
The Running Accountant Limited 2 Farmers Way Horndean Waterlooville Hampshire PO8 9GY
The Portsmouth Players Contents
| Page | |
|---|---|
| Trustees' Report | 1—5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Comparative Statement of Financial Activities | 8 |
| Statement of Financial Position | 9 |
| Notes to the Financial Statements | 10—15 |
The Portsmouth Players
Trustees' Report For The Year Ended 31 December 2025
The trustees present their report and the financial statements for the year ended 31 December 2025.
Objectives and Activities
Aims and Objectives
The principal object of the charity is to educate the public in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts. To achieve this the Portsmouth Players:
a) produce high quality musical productions from professional venues using professional costumes, scenery and directors.
b) produce a variety of operatic and dramatic arts in the Portsmouth area of a kind that would be unlikely to be brought to the city by touring professional companies.
c) set competitive ticket prices for all its productions
d) offer membership to a broad range of people to get involved in dramatic arts.
Significant Activities
During the year the charity was able to produce one show at The Kings Theatre, Southsea and four shows at the Barn Studio Theatre.
Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. The trustees refer to public benefit throughout this report.
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
Achievements and Performance
Main Achievements
Shows 2025 - The last year were pleased to be able to produce five successful shows.
– Legally Blonde February 2025 Kings Theatre
Director and Choreographer - Lee Thompson Musical Director - Lou Helyer
The first show of 2025 we welcomed back Lee Thompson and he was ably supported by Louise Helyer who returned once more as MD. They were joined by Ellie Thomas and Ellie Scott as Dance Captains.
The set was once again created with pink style by Caroline Moloney, and she went above and beyond to furnish the set.
Jenny Edwards joined us as Wardrobe lead for this show with great effect.
Creatively the show was very successful with a strong cast led by a strong creative team. It was well received with a good profit made
The Good Life – June 2025 Barn Studio Theatre
Director Miles Eden
...CONTINUED
Page 1
The Portsmouth Players Trustees' Report (continued) For The Year Ended 31 December 2025
Main Achievements - continued
We welcomed back Miles Eden as Director. Miles brought life and humour to the play which was thoroughly enjoyed by good audiences. Tammy English led on costumes, bringing the 1970’s back to life with great style. Caroline Maloney recreated the Good’s and Leadbetter’s home to life with wonderful effect. Scott Dowell and Paul Moroney led our technical team.
This was very well received and made a good profit.
Love You, You’re Perfect Now Change – July 2025 - Barn Studio Theatre
Director Jo Alldridge and Charlie Frame Musical Director Harry and Lou Helyer
Jo and Charlie joined forces on this lesser-known show. It was a show of joint efforts with Harry and Lou sharing the musical leadership too. We welcomed Meg Dickson as the assistant on this show. The space was effectively transformed by Caroline Maloney and Tammy English once again led an excellent set of stylish costumes. Scott Dowell led on the sound and projections which had been created by Katie Bosher and Paul Moroney was the lighting designer.
Although the show was very well received, sadly the houses were slow, and we made a small loss overall.
Company- October 2025– Barn Studio Theatre
Director and Choreographer - Tim Quinlin Musical Director – Lou Helyer
Tim and Lou were once again ably at the helm of this piece with Rosy Stephens as Assistant Director. The simple and effective use of the space and costumes brought the piece alive with Scott Dowell taking the lead. A profit was made and the show was very well received.
The Vicar of Dibley, Christmas - November 2025 - Barn Studio Theatre
Director – Miles Eden
Once again Miles returned to direct this iconic piece. He was supported by an excellent cast and technical team of Caroline Moroney and Scott Dowell. The life like set, costumes, sound and lighting were spot on. The play was well attended and received and made a welcome profit.
Future Shows
We currently have planned the following shows for 2026:
-
Miscast Again – March 2026 – Barn Studio Theatre
-
Avenue Q – May 2026 – Theatre Royal
-
The Sound of Julie – September 2026 - Barn Studio Theatre
-
Joseph and his Amazing Technicolor Dreamcoat - October 2026- Theatre Royal Theatre
2026
Our Centenary year
-
We launched our new website and branding style at the end of 2025, in readiness for the centenary year • Open Weekend and Centenary Celebrations 27&28 June 2026
-
Centenary Ball – Queens Hotel Friday 13 November 2026
Financial Review
Reserves Policy
The trustees are continually monitoring the level of reserves held by the charity. The trustees consider that the charity needs to retain a level of reserves approximately equivalent to the complete loss on one major production. The trustees therefore consider that holding a reserve of approximately £50,000 is sufficient for that purpose.
Page 2
The Portsmouth Players Trustees' Report (continued) For The Year Ended 31 December 2025
Structure, Governance and Management
Governing Document
The Portsmouth Players is a registered charity (registration number 279453). The charity is an unincorporated organisation and its constitution is laid down in its rulebook.
Trustee Selection Methods
The executive committee, who meet regularly administer the charity.
The Committee stands for re-election at the Annual General Meeting and any changes proposed have to be made in writing to the Hon Secretary and have a proposer and seconder then to be voted on at the meeting.
Reference and Administrative Details
Trustees
Mrs Jo Alldridge - Chair Mr Charlie Frame - Hon. Secretary Mr Brian Johnson - Hon. Treasurer Miss Hannah Douglas - Business Manager Mrs Katherine Guthrie - Production Secretary Mrs Fiona Morris - Membership Secretary Mr Stuart Warner - Admin and Technology Mr Mark Wilson - Finance
Other Personnel
Caroline Maloney - Barn Manager Beth Evans - Publicity Hannah Douglas - Front of House Kayleigh Pendry - New Members
Charity Number
279453
Principal Address
26a Wheatstone Road Southsea Hampshire PO4 0LJ
Independent Examiner
Mark G Wilson FCCA The Running Accountant Limited Chartered Certified Accountant and Tax Consultant 2 Farmers Way Horndean Waterlooville Hampshire PO8 9GY
Page 3
The Portsmouth Players Trustees' Report (continued) For The Year Ended 31 December 2025
Bankers
Natwest Bank Plc 130 Commercial Road Portsmouth Hampshire PO1 1EJ
Page 4
The Portsmouth Players Trustees' Report (continued) For The Year Ended 31 December 2025
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mrs Jo Alldridge
Trustee 13th April 2026
Page 5
The Portsmouth Players Independent Examiner's Report to the Trustees of The Portsmouth Players For The Year Ended 31 December 2025
I report to the trustees on my examination of the accounts of The Portsmouth Players (the Trust) for the year ended 31 December 2025.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark G Wilson FCCA
13th April 2026 2 Farmers Way Horndean Waterlooville Hampshire PO8 9GY
Page 6
The Portsmouth Players Statement of Financial Activities For The Year Ended 31 December 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Charitable activities: Barn Studio Productions Fame Legally Blonde Investments 4 Other 5 EXPENDITURE ON: Charitable activities: 7 Barn Studio Productions Fame Legally Blonde NET EXPENDITURE BEFORE INVESTMENT LOSSES Net gains on investments NET EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 15 |
Unrestricted funds £ 13,352 39,758 - 71,498 390 5,795 |
Restricted funds £ - - - - - - |
2025 Total funds £ 13,352 39,758 - 71,498 390 5,795 |
2024 Total funds £ 9,449 20,731 32,821 - 574 2,600 |
|---|---|---|---|---|
| 130,793 | - | 130,793 | 66,175 | |
| (43,370 ) - (81,523 ) |
(2,969 ) - (2,970 ) |
(46,339 ) - (84,493 ) |
(38,567 ) (64,366 ) - |
|
| (124,893 ) | (5,939 ) | (130,832 ) | (102,933 ) | |
| 5,900 1,100 |
(5,939) - |
(39) 1,100 |
(36,758) 604 |
|
| 7,000 | (5,939 ) | 1,061 | (36,154 ) | |
| 7,000 50,024 |
(5,939 ) 143,545 |
1,061 193,569 |
(36,154 ) 229,723 |
|
| 57,024 | 137,606 | 194,630 | 193,569 |
The notes on pages 10 to 15 form part of these financial statements.
Page 7
The Portsmouth Players Comparative Statement of Financial Activities For The Year Ended 31 December 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Charitable activities: Barn Studio Productions Fame Investments 4 Other 5 EXPENDITURE ON: Charitable activities: 7 Barn Studio Productions Fame NET EXPENDITURE BEFORE INVESTMENT LOSSES Net gains on investments NET EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 15 |
Unrestricted funds £ 9,449 20,731 32,821 574 2,600 |
Restricted funds £ - - - - - |
2024 Total funds £ 9,449 20,731 32,821 574 2,600 |
|---|---|---|---|
| 66,175 | - | 66,175 | |
| (35,598 ) (61,396 ) |
(2,969 ) (2,970 ) |
(38,567 ) (64,366 ) |
|
| (96,994 ) | (5,939 ) | (102,933 ) | |
| (30,819) 604 |
(5,939) - |
(36,758) 604 |
|
| (30,215 ) | (5,939 ) | (36,154 ) | |
| (30,215 ) 80,239 |
(5,939 ) 149,484 |
(36,154 ) 229,723 |
|
| 50,024 | 143,545 | 193,569 |
The notes on pages 10 to 15 form part of these financial statements.
Page 8
The Portsmouth Players Statement of Financial Position As At 31 December 2025
| Notes FIXED ASSETS Tangible Assets 11 Investments 12 CURRENT ASSETS Debtors 13 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 14 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS OF THE CHARITY Restricted Funds Unrestricted Funds TOTAL FUNDS 15 |
Unrestricted funds £ 6,348 2,516 |
Restricted funds £ 136,606 - |
2025 Total funds £ 142,954 2,516 |
2024 Total funds £ 153,372 1,416 |
|---|---|---|---|---|
| 8,864 7,564 46,567 |
136,606 - 1,000 |
145,470 7,564 47,567 |
154,788 13,468 34,503 |
|
| 54,131 (5,971 ) |
1,000 - |
55,131 (5,971 ) |
47,971 (9,190 ) |
|
| 48,160 | 1,000 | 49,160 | 38,781 | |
| 57,024 | 137,606 | 194,630 | 193,569 | |
| 57,024 | 137,606 | 194,630 | 193,569 | |
| 137,606 57,024 |
143,545 50,024 |
|||
| 194,630 | 193,569 |
On behalf of the board
Mrs Jo Alldridge
Trustee 13th April 2026
The notes on pages 10 to 15 form part of these financial statements.
Page 9
The Portsmouth Players Notes to the Financial Statements For The Year Ended 31 December 2025
1. General Information
The Portsmouth Players is an unincorporated charity registered with the Charity Commission, registered charity number 279453 . The principal address is 26a Wheatstone Road, Southsea, Hampshire, PO4 0LJ.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
2.3. Resources Expended
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
2.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Leasehold In accordance with the property lease Fixtures & Fittings 25% to 10%
2.5. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
Page 10
The Portsmouth Players Notes to the Financial Statements (continued) For The Year Ended 31 December 2025
| Donations and gifts Member subscriptions and sponsorships Gift aid 4. Investment Income Bank interest receivable Dividends from investments 5. Other Income Rental and other income from property 6. Net Income/(Expenditure) The net income/(expenditure) is stated after charging/(crediting): Depreciation of tangible fixed assets - owned |
2025 Unrestricted funds £ 3,308 9,182 862 |
2024 Unrestricted funds £ 824 8,030 595 |
|---|---|---|
| 13,352 | 9,449 | |
| 2025 Unrestricted funds £ 361 29 |
2024 Unrestricted funds £ 531 43 |
|
| 390 | 574 | |
| 2025 Unrestricted funds £ 5,795 |
2024 Unrestricted funds £ 2,600 |
|
| 2025 £ 10,848 |
2024 £ 11,943 |
Page 11
The Portsmouth Players Notes to the Financial Statements (continued) For The Year Ended 31 December 2025
7. Analysis of Expenditure
| Barn Studio Productions Legally Blonde Barn Studio Productions Fame . Support Costs Premises expenses General administration Depreciation Premises expenses General administration Depreciation |
Activities undertaken directly £ 25,585 63,738 |
Support costs (see note 8 ) £ 20,754 20,755 |
2025 Total £ 46,339 84,493 |
|---|---|---|---|
| 89,323 | 41,509 | 130,832 | |
| Activities undertaken directly £ 18,173 43,964 |
Support costs (see note 8 ) £ 20,394 20,402 |
2024 Total £ 38,567 64,366 |
|
| 62,137 | 40,796 | 102,933 | |
| Barn Studio Productions £ 7,195 8,135 5,424 |
Legally Blonde £ 7,195 8,136 5,424 |
2025 Total £ 14,390 16,271 10,848 |
|
| 20,754 | 20,755 | 41,509 | |
| Barn Studio Productions £ 6,536 7,887 5,971 |
Fame £ 6,539 7,891 5,972 |
2024 Total £ 13,075 15,778 11,943 |
|
| 20,394 | 20,402 | 40,796 |
8. Support Costs
Page 12
The Portsmouth Players Notes to the Financial Statements (continued) For The Year Ended 31 December 2025
Support costs are allocated equally to productions.
9. Independent Examiner's Remuneration
| . Independent Examiner's Remuneration |
||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Independent examination of the financial statements | 2,880 | 2,880 |
10. Average Number of Employees
Average number of employees during the year was: NIL (2024: NIL)
11. Tangible Assets
| Cost As at 1 January 2025 Additions As at 31 December 2025 Depreciation As at 1 January 2025 Provided during the period As at 31 December 2025 Net Book Value As at 31 December 2025 As at 1 January 2025 2. Investments Cost or Valuation As at 1 January 2025 Revaluations As at 31 December 2025 |
Land & Property Leasehold £ 296,959 - |
Fixtures & Fittings £ 88,168 430 |
|---|---|---|
| 296,959 | 88,598 | |
| 154,414 5,939 |
77,341 4,909 |
|
| 160,353 | 82,250 | |
| 136,606 | 6,348 | |
| 142,545 | 10,827 | |
12. Investments
Page 13
The Portsmouth Players Notes to the Financial Statements (continued) For The Year Ended 31 December 2025
Provision
| As at 1 January 2025 As at 31 December 2025 Net Book Value As at 31 December 2025 As at 1 January 2025 |
- |
|---|---|
| - | |
| 2,516 | |
| 1,416 |
he above represents the charity's investment in Barclays Bank Plc shares. The movement in the year represents the unrealised gain or loss during the year.
13. Debtors
| Due within one year Prepayments and accrued income Gift Aid recoverable from HMRC Future production expenditure |
2025 £ 1,883 900 4,781 7,564 |
2024 £ 1,874 900 10,694 |
|---|---|---|
| 13,468 |
- Creditors: Amounts Falling Due Within One Year
| Accruals and deferred income 15. Movement in Funds Unrestricted funds General: General unrestricted fund Restricted funds Space '99' Bursary Fund Total restricted funds Total funds |
As at 1 January 2025 £ 50,024 142,545 1,000 |
Income £ 130,793 - - |
2025 £ 5,971 Expenditure £ (123,793 ) (5,939) - |
2024 £ 9,190 |
|
|---|---|---|---|---|---|
| As at 31 December 2025 £ 57,024 136,606 1,000 |
|||||
| 143,545 | - | (5,939 ) | 137,606 | ||
| 193,569 | 130,793 | (129,732 ) | 194,630 |
Page 14
The Portsmouth Players Notes to the Financial Statements (continued) For The Year Ended 31 December 2025
| Unrestricted funds General: General unrestricted fund Restricted funds Space '99' Bursary Fund Total restricted funds Total funds |
As at 1 January 2024 £ 80,239 148,484 1,000 |
Income £ 66,175 - - |
Expenditure £ (96,390 ) (5,939) - |
As at 31 December 2024 £ 50,024 142,545 1,000 |
|---|---|---|---|---|
| 149,484 | - | (5,939 ) | 143,545 | |
| 229,723 | 66,175 | (102,329 ) | 193,569 |
16. Transactions with Trustees
No trustee expenses have been incurred.
17. Related Party Disclosures
There have been no related party transactions in the reporting period that require disclosure, except for those disclosed in the Transactions with Trustees note.
Page 15
Issuer
The Running Accountant Limited
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