2023-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2022 To 31 March 2023

Charity name: The Friends of Dr South’s School

Charity registration number: 279172

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Objects of the Charity are to advance the education of the pupils at the School by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this object the Charity may: (i) foster more extended relationships between the staff, parents and others associated with the school. (ii) engage in activities which support the school and advance the education of the pupils attending it.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Charity provides public benefit by achieving its objects, notably through the following activities: (i) The Charity hosts a series of events and activities throughout the year which foster extended relationships between the staff, parents and other members of the local community. Some of these events also raise funds for the Charity’s objects. (ii) The Charity has provided financial support to the School to help advance pupils’ education and learning, helping the School to fund the following: •books and other educational equipment •enrichment activities for all pupils. •sports and music equipment •transport costs for educational visits •equipment and materials for the Early Years provision.

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Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees of the Charity are mindful of the long- standing requirement to provide public benefit and of the disclosure requirements of the Charities Act 2011. In connection with this the Trustees have monitored closely the general and supplemental guidance produced by the Charity Commission, in particular its public benefit guidance on the advancement of education.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Money raised is provided to the School in response to requests by staff members (which are voted on by the committee). The Friends of Dr South’s also approaches School staff to offer funding for education and enrichment resources. The School makes requests each year and also requests funding for high-value items every few years (e.g. IT resources, playground equipment) which requires the Charity to save money over several years in order to meet these costs.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All fundraising activities organised by the Friends of Dr South’s are run and managed by volunteers.
Other		N/A

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Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The net profit from the Charity’s fundraising activities this year is £14,198.02. A significant proportion of this money (£6,939.99) was raised through the Islip Big Bike Ride in May 2022. The most profitable events organised by members of the Charity have been the sale of Christmas trees (£1,532.25) and the Quiz Night (£1,557.45). Regular giving to the Charity’s ‘Sparkle Fund’ has raised £1,444.80 this year. The Charity has provided a total of £7,050.41 of funding to the School during the year – purchasing valuable resources for use in the classroom as well as enhancing the School’s extra-curricular offering – for example by funding whole-school activities during ‘Science Week’. After almost two years without whole-school shows, concerts etc (caused by the COVID pandemic), the funding provided by the Charity to support these has been particularly valuable – both for the pupils’ learning and development and as opportunities to foster relationships between staff, parents and others associated with the School.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has raised £14,198.02 this year, which has led to a net increase in funds of £7,058.40. As a result, the Charity has total assets of £42,292.21.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity’s reserves policy is to maintain sufficient free reserves to enable it to meet its financial obligations and commitments to the school for at least a year. We also aim to maintain sufficient funds to meet additional, larger requests from the School in the near future.
Amount of reserves held	Para 1.22	As explained above, the Charity’s net assets currently amount to £42,292.21. This is more than required under the reserves policy, but we are expecting to receive a significant increase in requests from the School over the next 2-3 years – in part as a result of reductions in government funding. Forthcoming plans include a major revamp of the School’s ICT provision and resources.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity’s principal sources of funds (including any fundraising)
	The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Charity’s principal source of funds are volunteer-led fundraising events. This year, these have included May Day and Jubilee celebrations, a ‘soup lunch’, Quiz Night and end-of-term discos, the sale of Christmas trees and second-hand clothes/uniform sales. We also receive regular donations to the ‘Sparkle Fund’ and organise a ‘100 Club’ lottery.

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This year the Charity also benefitted significantly from the ‘Islip Big Bike Ride’ held in May 2022, which raised money for the Friends of Dr South’s School and St Nicholas Church, Islip. For ease of administration, all the funds raised by the Bike Ride during the year under review (£20,485.00) were paid to the Friends of Dr South’s School, which then passed on to St Nicholas Church the latter’s share of those funds (£11,649.29). Investment policy and N/A objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 N/A risks facing the charity Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by parent body

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The management of the Charity is vested in a committee which consists of the President and the following officers (who are elected annually at the AGM of the members of the Charity): a. Chair(s) b. Treasurer c. Secretaries All parents or guardians of children attending the School automatically qualify as members of the Charity. Committee meetings are held at least once per term.
Relationship with any related parties	Para 1.51
Other

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Reference and Administrative details

Charity name	The Friends of Dr South’s School
Other name the charity uses
Registered charity number	279172
Charity’s principal address	Dr South’s C.E. Primary School Bletchingdon Road Islip Kidlington OX5 2TQ

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Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Clare Haly	Chairperson
	Emma Vincent	Treasurer	Until 31.08.22
	Rebecca Welsford	Treasurer	From 01.09.22
	Jo Davies	Co-Secretary
	Melanie Green	Co-Secretary
	Sophie Miller

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declaratlons Th• trus¢•es d•¢l•r• thal th•y h•v• •pprov•d th• trusl••s' r•port abo¥•. Slgn•d on b•hall ol th• ch•rlty'• IruslM Sl9natur•lsl Full nam•lsl I PoAltlon1•9 Secretary. Chalr. •lcl Robec¢a Wglslord Melan G￿en TreBsurof Secfelary 19 January 2023 io

The Friends of Dr South's School - Charity Number 279172 Statement of Assets and Liabilities as at 31st March 2023

Cash at Bank and in hand Treasurers' Account (Lloyds) Business Savings Account (Barclays) Cash TOTAL ASSETS	31-Mar-23 18,756.23 £ 23,329.33 £ 206.65 £ 42,292.21 £	31-Mar-22 Net movement 12,241.27 £ 6,514.96 £ 22,992.54 £ 336.79 £ - £ 206.65 £ 35,233.81 £ 7,058.40 £

Treasurers' Account (Lloyds)

	Income	Income	Expenditure	Expenditure	Balance	Balance
April-June 2022	£	20,925.27	£	1,632.10	£	19,293.17
July-September 2022	£	889.34	£	12,746.74	-£	11,857.40
October-December 2022	£	6,002.17	£	1,923.41	£	4,078.76
January-March 2023	£	6,230.34	£	11,229.91	-£	4,999.57
Total	£	34,047.12	£	27,532.16	£	6,514.96

Business Savings Account (Barclays)

	Income	Income	Expenditure	Expenditure	Balance
April 2022-March 2023	£	286.00	£	-	£	286.00
Interest received	£	50.79	£	-	£	50.79
Total	£	336.79	£	-	£	336.79

Independent examiner's report on the accounts Sectlon A Ind•pend•nt Examln•r'• R•port R•port io th• trust••s Tho Friends ol Dr Souih'i Sclw) On accounts for th• yèar •nd•d ChJrlty no 111 any) 31103r2023 279172 S•t oul on ￿9•8 Fnends ol Dr ScwJlh's Accthjnls 2022-23 I report to the tru51ee$ on my examinabon ol the accounts ol the abtr thanty Ilhe Trust'l for Ihe year ended 31103 12023. R¢spon$lbllltl?s and ba81 ¢1 r•port As the chanty's Iruslees. you afe responsibl8 lor the preparabon of Ihe accounts In accordance wth the fequiierngnls ol the Chanb8S kl 2011 l-lhe Ac¢"l. I report In respe¢l ol my examination ol the Trust's ae¢>)unts cam•d ¢wl under section 145 01 Ihe 2011 Act and In carryin9 OLSI my ex3rninabNb. I have l¢Jlowed all the applicable Directsons given by the Chanty COMn￿ under sect￿￿ 14515llbl of the Act. Independent I have ¢omplgtgd my ¢xaminalion. I confirm thal matenal mattors have examlnerfs staternent come lo my allenlion In conntrclion wilh Ihe examinatson (other than that djsclosed below ') which gives me caJse lo believe thal In. any malenal respecl.. Ihe accounting records were not kept in acccrfdance wth SeCt￿n 130 ol Ihe Charilies Act.. or Ihe accounts did nol accord wilh the accLJunling rec(xds". or Ihe a¢¢ounts did [￿1 comply with applicable rpquirements conceming Ihè lom) and conlenl ol accounts sel out In the Chanbes IAccounls and Reports) Regulauons 21K)8 other than any reouirernenl Ihal the a¢coun15 give a 'lrutr and laii. vith which Is r￿t a matter considered as pèrt of an IrKl&pendont gxaminalion. I have no concems and have come across other matters in eonnecb wilh Ihe examinal¢on to which attent￿n Should be drawn In this in order lo enable a PToper ￿r￿e1standIng of the accojnls lo be rnached. ' Pleaso delete the ￿¥d$ in Ihe br8¢kels rfthey do nol Slgn•d: Dat•- 31.01.L4 N•m•: I SA ￿￿rSo￿l Relovant prol•*slonal quallllcallonlsl or body 111 any): ACA Addr••s: 0uin1t￿ Cotl8ge. High Streel. Islip, Kidlinglon OX5 2RX IER Oct 2018

Sociion B Disc105ure (see CC32. lThJependonl examinahon ol charity act￿nts.. dirgaKffi¥ arKI guidanca lor etsmlneT5). Glvè h•r• brlel d•thll• ol any Items that th• •xamlner wlsh•J lo dl•cloM. Wv4A4ter5 ¥)oEe4 . IER Oct 2018