REGISTERED CHARITY NUMBER: 278909
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
FOR
THE MILITARY INTELLIGENCE MUSEUM
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
THE MILITARY INTELLIGENCE MUSEUM
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
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Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
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THE MILITARY INTELLIGENCE MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and Aims
The primary objective of the Military Intelligence Museum (MIM) is to uphold the traditions of the Intelligence Corps and to perpetuate its deeds. To achieve this objective, the role of the Trustees is to direct the staff to conserve, make accessible, interpret and modernise the collection and Corps archives.
The trustees aim to give effect to their vision by establishing a second element of the Museum in bigger and more accessible site. This project is managed by a separate CIO, in order to ensure that the current museum operation continues with its core role.
Activities
During the year to 31 December 2024 the total expenditure was £115 , 333 (2023: £116,140). The funds were used to continue the management of the collection and archive, and to open the Museum and Archive to the public free of charge. Displays have been updated, support to education was expanded and work was carried out to better catalogue the collection.
ACHIEVEMENT AND PERFORMANCE
Achievements and Performance
Visitor numbers from the public and from serving members of the Armed Forces have remained steady, though constrained by the access restrictions inherent in being located on a military base. Staffing has remained stable with Curator, Assistant Curator and Archivist posts filled full-time, funded by the grant from Army Heritage Branch. There have been some additions to the collections and archive but the focus continues to be on ensuring that the archival collections, and fabric of the buildings, meet the required standard of cataloguing, and maintenance. The longstanding concerns about the standards of maintenance for the building fabric in both Museum exhibitions and Storage, have remained an issue. The military command, and facilities management contractors, are aware of the issues and have been working on temporary solutions. It is likely that these problems will continue with an anticipated reduction in maintenance support as Chicksands base is marked for closure by 2030.
FINANCIAL REVIEW
Financial position
Total income for the year amounted to £127,642 (2023: £112,310). Total expenditure amounted to £115,333 (2023: £116,140). The museum had net income for the year of £12,309, (2023: net expenditure of £3,830). Total funds to carry forward at 31 December 2024 were £189,251 (2023: £176,942).
Principal funding sources
The primary sources of income are:
Grant in Aid from the Army Heritage Branch Donations from the public and from visitors Donations from the Friends of the Intelligence Corps Museum (FICM)
The Museum also received tax reclaimed under the Gift Aid Scheme.
Reserves policy
The Trustees agreed that there would be no commitment to any expenditure unless sufficient funds were already available. The Trustees have agreed a cash reserve policy of £20,000 to remain in the charity bank account.
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THE MILITARY INTELLIGENCE MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
FUTURE PLANS
The MIM aims to establish long-term sustainability through the project to a establish second, bigger and more accessible, site and as noted above the museum has established a separate CIO to undertake the project so that the existing museum can continue to operate as normal during the process.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Structure
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The Intelligence Corps Museum (now the MIM) was established by Trust Deed dated 3 October 1979.
The Intelligence Corps Museum is one of five collections held under the umbrella of the Military Intelligence Museum, based at Chicksands, Bedfordshire. The co-located collections are:
The Medmenham Collection
The United States Airforce at Chicksands Collection. The BRIXMIS Collection The Y Service Collection
Appointment of new trustees
Four Trustees are appointed ex-Officio by virtue of holding the following Intelligence Corps offices:
-
Deputy Colonel Commandant
-
Corps Colonel Intelligence Corps
-
Corps Secretary
-
Intelligence Corps Sergeant Major
Two Trustee are appointed ex-Officio, in the broader military intelligence context, by virtue of holding this office:
-
Head of Intelligence Branch Royal Navy
-
Head of Intelligence Branch Royal Air Force
The remaining Trustees have been appointed as they demonstrated an active interest in Military Intelligence and Intelligence Corps heritage.
Decision making
The MIM Trustee Board has overall responsibility for the running of the charity.
Day to day running of the MIM is delegated to the Museum Curator and staff, which comprises of an Archivist, an Assistant Curator and several Volunteers.
Trustee Induction and Training
All Trustees have been furnished with a copy of the governing document, the most recent annual report and accounts, and a copy of 'The Essential Trustee: What you need to know'.
Ministry of Defence (MoD) Heritage Branch
The Heritage Branch provides overall guidance on how to reflect MoD policy towards supported Regimental and Corps Museums. The British Army Heritage Branch provides support and guidance relating to specific Army issues.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
278909
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THE MILITARY INTELLIGENCE MUSEUM
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
Principal address
Military Intelligence Museum Chicksands Shefford Bedfordshire SG17 5PR
Trustees
The charity has been given a dispensation by the Charity Commission from publishing the names of its trustees.
Independent Examiner
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
Museum curator
Mr Justin Steadman
Bankers
Holts Military Holts Farnborough Branch Lawrie House Victoria Road Farnborough GU14 7NR
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
......................................................................... Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE MILITARY INTELLIGENCE MUSEUM
Independent examiner's report to the trustees of THE MILITARY INTELLIGENCE MUSEUM
I report to the charity trustees on my examination of the accounts of THE MILITARY INTELLIGENCE MUSEUM (the Trust) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Stevens The Institute of Chartered Accountants in England and Wales
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
Date: .............................................
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THE MILITARY INTELLIGENCE MUSEUM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 27,398 Investment income 2 1,642 Other income 100 Total 29,140 EXPENDITURE ON Charitable activities 3 To educate the public and members of the Corps in the history and military accomplishments of the Corps 33,855 NET INCOME/(EXPENDITURE) (4,715) Transfers between funds 12 29 Net movement in funds (4,686) RECONCILIATION OF FUNDS Total funds brought forward 159,996 TOTAL FUNDS CARRIED FORWARD 155,310 |
Restricted funds £ 98,502 - - 98,502 81,478 17,024 (29) 16,995 16,946 33,941 |
2024 Total funds £ 125,900 1,642 100 127,642 115,333 12,309 - 12,309 176,942 189,251 |
2023 Total funds £ 111,438 872 - 112,310 116,140 (3,830) - (3,830) 180,772 176,942 |
|---|---|---|---|
The notes form part of these financial statements
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THE MILITARY INTELLIGENCE MUSEUM
BALANCE SHEET 31 DECEMBER 2024
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 100,753 CURRENT ASSETS Debtors 10 2,070 Cash at bank 55,310 57,380 CREDITORS Amounts falling due within one year 11 (2,823) NET CURRENT ASSETS 54,557 TOTAL ASSETS LESS CURRENT LIABILITIES 155,310 NET ASSETS 155,310 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ - 125 61,217 61,342 (27,401) 33,941 33,941 33,941 |
2024 Total funds £ 100,753 2,195 116,527 118,722 (30,224) 88,498 189,251 189,251 155,310 33,941 189,251 |
2023 Total funds £ 111,528 2,070 91,321 93,391 (27,977) 65,414 176,942 176,942 159,996 16,946 176,942 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Intangible income
Intangible income, which comprises donated services, is included in income at a valuation which is an estimate of the financial cost borne by the donor.
Heritage assets
The Museum holds a large number of heritage assets in connection with the history of the Intelligence Corps. Heritage assets acquired by the Museum at no cost have been excluded from the accounts as their value is uncertain and the cost of valuing them would not be justified by the benefit gained.
Tangible fixed assets
All assets costing more than £50 and assets of any value purchased for display within the museum are capitalised and included in the financial statements at historic cost less accumulated depreciation.
Depreciation is provided on fixed assets at rates calculated to write off the cost or valuation less estimated residual value, of each assets its expected useful life as follows:
Museum property, exhibits & fittings - 10% reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
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2. INVESTMENT INCOME
2024 2023
£ £
Deposit account interest 1,642 872
3. CHARITABLE ACTIVITIES COSTS
Direct Support
Costs (see costs (see
note 4) note 5) Totals
£ £ £
To educate the public and members of
the Corps in the history and military
accomplishments of the Corps 111,760 3,573 115,333
4. DIRECT COSTS OF CHARITABLE ACTIVITIES
2024 2023
£ £
Staff costs 81,424 76,565
Insurance 1,182 1,576
Post, Stationery and advertising 152 94
Sundries 829 1,064
Rent 12,250 12,250
-
Volunteer and travel expenses 1,058
Subscriptions and CPD costs 575 695
Display and record expenses 2,046 3,515
Computer costs 1,049 1,554
Depreciation 11,195 12,392
111,760 109,705
5. SUPPORT COSTS
Governance
costs
£
To educate the public and members of the
Corps in the history and military
accomplishments of the Corps 3,573
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Archivist Curator |
2024 2 1 3 |
2023 1 1 2 |
|---|---|---|
No employees received emoluments in excess of £60,000.
The curator is considered key management personnel. The employment benefits for the role were £41,511 for the year ended 31 December 2024 (2023 - £41,907).
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 24,612 Investment income 872 Total 25,484 EXPENDITURE ON Charitable activities To educate the public and members of the Corps in the history and military accomplishments of the Corps 39,368 NET INCOME/(EXPENDITURE) (13,884) RECONCILIATION OF FUNDS Total funds brought forward 173,880 TOTAL FUNDS CARRIED FORWARD 159,996 |
Restricted funds £ 86,826 - 86,826 76,772 10,054 6,892 16,946 |
Total funds £ 111,438 872 112,310 116,140 (3,830) 180,772 176,942 |
|---|---|---|
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
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9. TANGIBLE FIXED ASSETS
Museum
display,
artefacts,
and Online
archive shop Totals
£ £ £
COST
At 1 January 2024 447,790 9,298 457,088
Additions 420 - 420
At 31 December 2024 448,210 9,298 457,508
DEPRECIATION
At 1 January 2024 339,180 6,380 345,560
Charge for year 10,903 292 11,195
At 31 December 2024 350,083 6,672 356,755
NET BOOK VALUE
At 31 December 2024 98,127 2,626 100,753
At 31 December 2023 108,610 2,918 111,528
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade debtors 2,070 2,070
Other debtors 125 -
2,195 2,070
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade creditors 27,897 26,267
Other creditors 2,327 1,710
30,224 27,977
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
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12. MOVEMENT IN FUNDS
Net Transfers
movement between At
At 1.1.24 in funds funds 31.12.24
£ £ £ £
Unrestricted funds
General fund 43,983 6,480 (391) 50,072
- -
Designated fund - USA section 4,485 4,485
Designated fund - Fixed assets held 111,528 (11,195) 420 100,753
159,996 (4,715) 29 155,310
Restricted funds
-
Oligby Trust 14,694 17,024 31,718
Le Chene 616 - - 616
AMOTs 1,607 - - 1,607
Heritage Lottery Fund 29 - (29) -
16,946 17,024 (29) 33,941
TOTAL FUNDS 176,942 12,309 - 189,251
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 29,140 (22,660) 6,480
-
Designated fund - Fixed assets held (11,195) (11,195)
29,140 (33,855) (4,715)
Restricted funds
Oligby Trust 98,502 (81,478) 17,024
TOTAL FUNDS 127,642 (115,333) 12,309
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Designated fund - USA section Designated fund - Fixed assets held Restricted funds Oligby Trust Le Chene AMOTs Heritage Lottery Fund TOTAL FUNDS |
At 1.1.23 £ 42,340 4,485 127,055 173,880 4,432 616 1,815 29 6,892 180,772 |
Net movement in funds £ 1,642 - (15,526) (13,884) 10,262 - (208) - 10,054 (3,830) |
At 31.12.23 £ 43,982 4,485 111,529 159,996 14,694 616 1,607 29 16,946 176,942 |
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated fund - Fixed assets held Restricted funds Oligby Trust AMOTs TOTAL FUNDS |
Incoming resources £ 25,484 - 25,484 86,827 (1) 86,826 112,310 |
Resources Movement expended in funds £ £ (23,842) 1,642 (15,526) (15,526) (39,368) (13,884) (76,565) 10,262 (207) (208) (76,772) 10,054 (116,140) (3,830) |
|---|---|---|
A designated fund was established from donations received in 2009 and 2008 to be used to support any costs incurred regarding the USA displays in the museum.
During the year restricted funds existed as follows:
Oligby trust in respect of payment of wages for museum staff.
Le Chene fund has been donated for the purchase of film equipment.
AMOT provided a grant for marketing and website expenditure.
Heritage Lottery Fund was to fund a video commemorating 1918.
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THE MILITARY INTELLIGENCE MUSEUM
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024
12. MOVEMENT IN FUNDS - continued
Transfers between funds
Fixed Asset Fund
A transfer was made in the year from the general fund to the fixed asset fund to take account of the additions purchased during the year. The trustees consider it necessary to disclose all unrestricted non-current assets separately from current assets in order to show a more transparent view of the charity and it's free and available reserves.
13. RELATED PARTY DISCLOSURES
During the year, the charity has received funds of £10,159 from The Intelligence Corps Charity to assist with annual running of costs of the museum.
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