**REGISTERED CHARITY NUMBER: 278909**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **FOR**
## **THE MILITARY INTELLIGENCE MUSEUM**
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
**THE MILITARY INTELLIGENCE MUSEUM**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
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Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
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**THE MILITARY INTELLIGENCE MUSEUM**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and Aims**
The primary objective of the Military Intelligence Museum (MIM) is to uphold the traditions of the Intelligence Corps and to perpetuate its deeds. To achieve this objective, the role of the Trustees is to direct the staff to conserve, make accessible, interpret and modernise the collection and Corps archives.
The trustees aim to give effect to their vision by establishing a second element of the Museum in bigger and more accessible site. This project is managed by a separate CIO, in order to ensure that the current museum operation continues with its core role.
## **Activities**
During the year to 31 December 2024 the total expenditure was £115 **,** 333 (2023: £116,140). The funds were used to continue the management of the collection and archive, and to open the Museum and Archive to the public free of charge. Displays have been updated, support to education was expanded and work was carried out to better catalogue the collection.
## **ACHIEVEMENT AND PERFORMANCE**
## **Achievements and Performance**
Visitor numbers from the public and from serving members of the Armed Forces have remained steady, though constrained by the access restrictions inherent in being located on a military base. Staffing has remained stable with Curator, Assistant Curator and Archivist posts filled full-time, funded by the grant from Army Heritage Branch. There have been some additions to the collections and archive but the focus continues to be on ensuring that the archival collections, and fabric of the buildings, meet the required standard of cataloguing, and maintenance. The longstanding concerns about the standards of maintenance for the building fabric in both Museum exhibitions and Storage, have remained an issue. The military command, and facilities management contractors, are aware of the issues and have been working on temporary solutions. It is likely that these problems will continue with an anticipated reduction in maintenance support as Chicksands base is marked for closure by 2030.
## **FINANCIAL REVIEW**
## **Financial position**
Total income for the year amounted to £127,642 (2023: £112,310). Total expenditure amounted to £115,333 (2023: £116,140). The museum had net income for the year of £12,309, (2023: net expenditure of £3,830). Total funds to carry forward at 31 December 2024 were £189,251 (2023: £176,942).
## **Principal funding sources**
The primary sources of income are:
Grant in Aid from the Army Heritage Branch Donations from the public and from visitors Donations from the Friends of the Intelligence Corps Museum (FICM)
The Museum also received tax reclaimed under the Gift Aid Scheme.
## **Reserves policy**
The Trustees agreed that there would be no commitment to any expenditure unless sufficient funds were already available. The Trustees have agreed a cash reserve policy of £20,000 to remain in the charity bank account.
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**THE MILITARY INTELLIGENCE MUSEUM**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024**
## **FUTURE PLANS**
The MIM aims to establish long-term sustainability through the project to a establish second, bigger and more accessible, site and as noted above the museum has established a separate CIO to undertake the project so that the existing museum can continue to operate as normal during the process.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Structure**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The Intelligence Corps Museum (now the MIM) was established by Trust Deed dated 3 October 1979.
The Intelligence Corps Museum is one of five collections held under the umbrella of the Military Intelligence Museum, based at Chicksands, Bedfordshire. The co-located collections are:
The Medmenham Collection
The United States Airforce at Chicksands Collection. The BRIXMIS Collection The Y Service Collection
## **Appointment of new trustees**
Four Trustees are appointed ex-Officio by virtue of holding the following Intelligence Corps offices:
- Deputy Colonel Commandant
- Corps Colonel Intelligence Corps
- Corps Secretary
- Intelligence Corps Sergeant Major
Two Trustee are appointed ex-Officio, in the broader military intelligence context, by virtue of holding this office:
- Head of Intelligence Branch Royal Navy
- Head of Intelligence Branch Royal Air Force
The remaining Trustees have been appointed as they demonstrated an active interest in Military Intelligence and Intelligence Corps heritage.
## **Decision making**
The MIM Trustee Board has overall responsibility for the running of the charity.
Day to day running of the MIM is delegated to the Museum Curator and staff, which comprises of an Archivist, an Assistant Curator and several Volunteers.
## **Trustee Induction and Training**
All Trustees have been furnished with a copy of the governing document, the most recent annual report and accounts, and a copy of 'The Essential Trustee: What you need to know'.
## **Ministry of Defence (MoD) Heritage Branch**
The Heritage Branch provides overall guidance on how to reflect MoD policy towards supported Regimental and Corps Museums. The British Army Heritage Branch provides support and guidance relating to specific Army issues.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
278909
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**THE MILITARY INTELLIGENCE MUSEUM**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024**
## **Principal address**
Military Intelligence Museum Chicksands Shefford Bedfordshire SG17 5PR
## **Trustees**
The charity has been given a dispensation by the Charity Commission from publishing the names of its trustees.
## **Independent Examiner**
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
## **Museum curator**
Mr Justin Steadman
## **Bankers**
Holts Military Holts Farnborough Branch Lawrie House Victoria Road Farnborough GU14 7NR
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
......................................................................... Trustee
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**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE MILITARY INTELLIGENCE MUSEUM**
## **Independent examiner's report to the trustees of THE MILITARY INTELLIGENCE MUSEUM**
I report to the charity trustees on my examination of the accounts of THE MILITARY INTELLIGENCE MUSEUM (the Trust) for the year ended 31 December 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Stevens The Institute of Chartered Accountants in England and Wales
Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight PO30 5BZ
Date: .............................................
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**THE MILITARY INTELLIGENCE MUSEUM**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
27,398
Investment income
2
1,642
Other income
100
**Total**
29,140
**EXPENDITURE ON**
**Charitable activities**
3
To educate the public and members of the Corps
in the history and military accomplishments of the
Corps
33,855
**NET INCOME/(EXPENDITURE)**
(4,715)
**Transfers between funds**
12
29
**Net movement in funds**
(4,686)
**RECONCILIATION OF FUNDS**
Total funds brought forward
159,996
**TOTAL FUNDS CARRIED FORWARD**
155,310|Restricted
funds
£
98,502
-
-
98,502
81,478
17,024
(29)
16,995
16,946
33,941|2024
Total
funds
£
125,900
1,642
100
127,642
115,333
12,309
-
12,309
176,942
189,251|2023
Total
funds
£
111,438
872
-
112,310
116,140
(3,830)
-
(3,830)
180,772
176,942|
|---|---|---|---|
The notes form part of these financial statements
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**THE MILITARY INTELLIGENCE MUSEUM**
## **BALANCE SHEET 31 DECEMBER 2024**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
9
100,753
**CURRENT ASSETS**
Debtors
10
2,070
Cash at bank
55,310
57,380
**CREDITORS**
Amounts falling due within one year
11
(2,823)
**NET CURRENT ASSETS**
54,557
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
155,310
**NET ASSETS**
155,310
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
-
125
61,217
61,342
(27,401)
33,941
33,941
33,941|2024
Total
funds
£
100,753
2,195
116,527
118,722
(30,224)
88,498
189,251
189,251
155,310
33,941
189,251|2023
Total
funds
£
111,528
2,070
91,321
93,391
(27,977)
65,414
176,942
176,942
159,996
16,946
176,942|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
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**THE MILITARY INTELLIGENCE MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Intangible income**
Intangible income, which comprises donated services, is included in income at a valuation which is an estimate of the financial cost borne by the donor.
## **Heritage assets**
The Museum holds a large number of heritage assets in connection with the history of the Intelligence Corps. Heritage assets acquired by the Museum at no cost have been excluded from the accounts as their value is uncertain and the cost of valuing them would not be justified by the benefit gained.
## **Tangible fixed assets**
All assets costing more than £50 and assets of any value purchased for display within the museum are capitalised and included in the financial statements at historic cost less accumulated depreciation.
Depreciation is provided on fixed assets at rates calculated to write off the cost or valuation less estimated residual value, of each assets its expected useful life as follows:
Museum property, exhibits & fittings - 10% reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
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2. INVESTMENT INCOME
2024 2023
£ £
Deposit account interest 1,642 872
3. CHARITABLE ACTIVITIES COSTS
Direct Support
Costs (see costs (see
note 4) note 5) Totals
£ £ £
To educate the public and members of
the Corps in the history and military
accomplishments of the Corps 111,760 3,573 115,333
4. DIRECT COSTS OF CHARITABLE ACTIVITIES
2024 2023
£ £
Staff costs 81,424 76,565
Insurance 1,182 1,576
Post, Stationery and advertising 152 94
Sundries 829 1,064
Rent 12,250 12,250
-
Volunteer and travel expenses 1,058
Subscriptions and CPD costs 575 695
Display and record expenses 2,046 3,515
Computer costs 1,049 1,554
Depreciation 11,195 12,392
111,760 109,705
5. SUPPORT COSTS
Governance
costs
£
To educate the public and members of the
Corps in the history and military
accomplishments of the Corps 3,573
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continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
## **6. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.
## **7. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|Archivist
Curator|2024
2
1
3|2023
1
1
2|
|---|---|---|
No employees received emoluments in excess of £60,000.
The curator is considered key management personnel. The employment benefits for the role were £41,511 for the year ended 31 December 2024 (2023 - £41,907).
## **8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
24,612
Investment income
872
**Total**
25,484
**EXPENDITURE ON**
**Charitable activities**
To educate the public and members of the
Corps in the history and military
accomplishments of the Corps
39,368
**NET INCOME/(EXPENDITURE)**
(13,884)
**RECONCILIATION OF FUNDS**
Total funds brought forward
173,880
**TOTAL FUNDS CARRIED FORWARD**
159,996|Restricted
funds
£
86,826
-
86,826
76,772
10,054
6,892
16,946|Total
funds
£
111,438
872
112,310
116,140
(3,830)
180,772
176,942|
|---|---|---|
continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
**----- Start of picture text -----**
9. TANGIBLE FIXED ASSETS
Museum
display,
artefacts,
and Online
archive shop Totals
£ £ £
COST
At 1 January 2024 447,790 9,298 457,088
Additions 420 - 420
At 31 December 2024 448,210 9,298 457,508
DEPRECIATION
At 1 January 2024 339,180 6,380 345,560
Charge for year 10,903 292 11,195
At 31 December 2024 350,083 6,672 356,755
NET BOOK VALUE
At 31 December 2024 98,127 2,626 100,753
At 31 December 2023 108,610 2,918 111,528
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade debtors 2,070 2,070
Other debtors 125 -
2,195 2,070
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Trade creditors 27,897 26,267
Other creditors 2,327 1,710
30,224 27,977
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continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
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12. MOVEMENT IN FUNDS
Net Transfers
movement between At
At 1.1.24 in funds funds 31.12.24
£ £ £ £
Unrestricted funds
General fund 43,983 6,480 (391) 50,072
- -
Designated fund - USA section 4,485 4,485
Designated fund - Fixed assets held 111,528 (11,195) 420 100,753
159,996 (4,715) 29 155,310
Restricted funds
-
Oligby Trust 14,694 17,024 31,718
Le Chene 616 - - 616
AMOTs 1,607 - - 1,607
Heritage Lottery Fund 29 - (29) -
16,946 17,024 (29) 33,941
TOTAL FUNDS 176,942 12,309 - 189,251
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 29,140 (22,660) 6,480
-
Designated fund - Fixed assets held (11,195) (11,195)
29,140 (33,855) (4,715)
Restricted funds
Oligby Trust 98,502 (81,478) 17,024
TOTAL FUNDS 127,642 (115,333) 12,309
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continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
## **12. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
Designated fund - USA section
Designated fund - Fixed assets held
**Restricted funds**
Oligby Trust
Le Chene
AMOTs
Heritage Lottery Fund
**TOTAL FUNDS**|At 1.1.23
£
42,340
4,485
127,055
173,880
4,432
616
1,815
29
6,892
180,772|Net
movement
in funds
£
1,642
-
(15,526)
(13,884)
10,262
-
(208)
-
10,054
(3,830)|At
31.12.23
£
43,982
4,485
111,529
159,996
14,694
616
1,607
29
16,946
176,942|
|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated fund - Fixed assets held
**Restricted funds**
Oligby Trust
AMOTs
**TOTAL FUNDS**|Incoming
resources
£
25,484
-
25,484
86,827
(1)
86,826
112,310|Resources
Movement
expended
in funds
£
£
(23,842)
1,642
(15,526)
(15,526)
(39,368)
(13,884)
(76,565)
10,262
(207)
(208)
(76,772)
10,054
(116,140)
(3,830)|
|---|---|---|
A designated fund was established from donations received in 2009 and 2008 to be used to support any costs incurred regarding the USA displays in the museum.
During the year restricted funds existed as follows:
Oligby trust in respect of payment of wages for museum staff.
Le Chene fund has been donated for the purchase of film equipment.
AMOT provided a grant for marketing and website expenditure.
Heritage Lottery Fund was to fund a video commemorating 1918.
continued...
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**THE MILITARY INTELLIGENCE MUSEUM**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024**
## **12. MOVEMENT IN FUNDS - continued**
## **Transfers between funds**
## **Fixed Asset Fund**
A transfer was made in the year from the general fund to the fixed asset fund to take account of the additions purchased during the year. The trustees consider it necessary to disclose all unrestricted non-current assets separately from current assets in order to show a more transparent view of the charity and it's free and available reserves.
## **13. RELATED PARTY DISCLOSURES**
During the year, the charity has received funds of £10,159 from The Intelligence Corps Charity to assist with annual running of costs of the museum.
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