TRUSTEES’ ANNUAL REPORT
| REPORTING PERIOD | FROM : 01 AUGUST 2023 | |
|---|---|---|
| TO : 31 JULY 2024 | ||
| SECTION A: Reference and administration details | ||
| CharityName : | Downlands School Association | |
| Registration Number : | 278821 | |
| Principle Address : | Downlands Community School Dale Avenue Hassock West Sussex BN6 8LP |
|
| SECTION B: Structure, Governance and Management | ||
| Names of Trustees: | ||
| Alan Harman | Chair | |
| Sarah Fagg | Secretary | |
| Jolanta Stokes | Treasurer | |
| Appointment of trustees | Appointed bycommittee members | |
| SECTION C: Objectives and activities | ||
| Summary of Objectives | The objective of the charity is to raise additional funds for Downlands CommunitySchool |
|
| Summary of Activities | Fund raising events : Christmas Market, Summer Fayers, Prize Draws andprovidingrefreshments at school events. |
|
| SECTION D: Achievements and Performance | ||
| Summary of main achievement |
The money raised is used by the school to benefit all of the students |
|
| SECTION E: Financial review | ||
| Statement on reserves policy |
After the donation to the school, the charity keeps in the account just enough to cover any anticipated costs, usual around £1000. |
|
| Details of any funds materiallyin deficit |
None |
| DECLARATION | ||
| Signature | Jolanta Stokes | |
| Full name | Jolanta Stokes | |
| Position | Treasurer | |
| Date | 28thOctober 2024 |
Charity No. 278821 Income & Expenditure Account for 2023/24
Downlands School Association
2022/2023
2023/2024 Notes
| INCOME | ||
|---|---|---|
| £9,421 | Christmas Market | £8,490 |
| £9,293 | Summer Fayre | £6,018 |
| £3,236 | Gift Aid Tax Claim | £0 |
| £1,014 | Easy Fund Raising | £928 |
| £136 | Amazon Smile | £0 |
| £381 | Uniform Sale | £0 |
| £0 | Spring Concert | £334 |
| £11,458 | Parents Donations | £0 |
| £1,719 | School Production Refreshments | £1,332 |
| £734 | Dance Show | £757 |
| £4,229 | Quiz Night | £1,813 |
| £0 | Comedy night | £4,436 |
| £0 | Y11 Information Evening event | £35 |
| £272 | Battle of the Bands | £0 |
| £51 | Misc | £87 |
| £2,345 | Floats returned | £2,770 |
| £0 | Donation to DSA via Charity Aid Foundation | £400 |
| £44,291 | TOTAL INCOME | £27,399 |
| EXPENDITURE | ||
| £516 | Christmas Market Expenses | £711 |
| £2,426 | Summer Fayre Expenses | £1,563 |
| £117 | Audit Fee | £117 |
| £514 | Misc General Expenses | £21 |
| £140 | NCPTA Subs/ Insurance | £153 |
| £14,694 | Parent donations + gift aid to Downlands | £0 |
| £20,000 | Allocation to school from current years fundraising | £0 |
| £3,060 | School events total costs | £3,821 |
| £2,445 | Floats out | £2,770 |
| £0 | Capital expenditure | £1,100 |
| £43,912 | TOTAL EXPENDITURE | £10,255 |
| £379.45 | Excess Income over Expenditure | £17,143 |
| Excess Expenditure over Income | ||
| ASSETS | ||
| £100 | Cash In Hand (for small change for float for small events) | £100 |
| £1,948.24 | Current Account Balance at end of July 2024 | £19,092 |
| £0.00 | Stripes payments - balance at the end of July 2024 | £2,536 |
| £2,048.24 | TOTAL | £21,728 |
Downlands School Association Charity No. 278821 Income & Expenditure Account for 2023/24 2022/2023 2023/2024 INCOME £51.48 Misc donations & CAF £1,718.63 Refreshments St Valentine Draw/ May/ Summer Raffle £4,229.23 Quiz Night £9,421.26 Xmas Market Prom Fashion show £9,293.39 Summer Fair On line Donations Open Evening Donations £1,014.48 Easy Fund Raising £3,235.82 Gift Aid Tax Claim £734.39 Spring Concert & Dance Show £271.91 Battle of the Bands Wizard of oz Certificate Evening Christmas Raffle advertising Light up Hassocks Awards Night £11,458.20 Parents Donations Savings Account Closed Popcorn Machine Hire Gig Night Refreshments School Production . Waitrose Community Partnership Summer Fair Raffle Swimathon Petty cash Mscc donations Sussex foundation Gocardless Ampitheatre Crowd Funding Prom Event £2,345.00 Returned Floats £136.12 Amazon smile £381.19 Uniform sale South Downs Challenge Corporate Charity Match Funding Valentines Bake Sale Back To School Bananza Comedy Night Yll Information Evening £44,291.10 TOTAL INCOME £487.00 NIL NIL NIL £1,188.79 £9,114.29 NIL NIL £6,016.71 NIL NIL NIL NIL £927.71 NIL £1,090.75 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £1,331.54 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £2,770.00 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £4,435.76 £35.24 £27,397.79
EXPENDITURE 2022/2023 £117.00 Audit Fee Photocopying £514.25 Misc General Expenses £140.00 NCPTA Subs/ Insurance MSDC Lottery License Spring Concert Prom Night Battle of the Bands £515.52 Christmas Fair £2,426.09 Summer Fair Wizard of Oz Popcorn Machine Association to school rep donations (+ gift aid) £20,000.00 Allocation to school end of year Gifts £2,445.00 Floats Bouncy Castle Agm Refreshments Petty Cash Fridge Pta Membership School Production Refreshments Unpresented cheques Sundries HOPS Donations to Downlands £3,059.77 School events total costs £14,694.02 Parent donations+gift aid to Downlands Mscc donations to dl Capital Expenditure £43,911.65 TOTAL EXPENDITURE 2023/2024 £117.00 NIL NIL £19.50 £153.00 NIL NIL NIL NIL NIL NIL NIL NIL £710.53 £1,563.20 NIL NIL NIL NIL NIL NIL NIL NIL NIL £2,770.00 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £3,821.17 NIL NIL NIL" £1,099.95 £10,254.35 £379.45 Excess Income over Expenditure Excess Expenditure over Income £17,143.44
Assets -J2212023 202212023 100 Cash In Hand £1,948.24 Current Account Busness Premium account Stripes Payments 100 £19,091.68 NIL NIL NIL £2,536.00 £2,048.24 TOTAL £21,727.68 BROUGHT FORWARD FUNDS £21,727.68
The above balances have been audited by myself and a detailed School Association Account is attached. I feel that they are a true and fair view of the Financial position of the School. Mrs C. S. Isted FMAAT 20th August 2024