## TRUSTEES’ ANNUAL REPORT ||REPORTING PERIOD|FROM : 01 AUGUST 2023| |---|---|---| |||TO : 31 JULY 2024| ||**SECTION A**: Reference and administration details|| ||CharityName :|Downlands School Association| ||Registration Number :|278821| ||Principle Address :|Downlands Community School
Dale Avenue
Hassock
West Sussex
BN6 8LP| |||| ||**SECTION B**: Structure, Governance and Management|| ||Names of Trustees:|| ||Alan Harman|Chair| ||Sarah Fagg|Secretary| ||Jolanta Stokes|Treasurer| |||| ||Appointment of trustees|Appointed bycommittee members| |||| ||**SECTION C**: Objectives and activities|| ||Summary of Objectives|The objective of the charity is to raise additional funds for
Downlands CommunitySchool| ||Summary of Activities|Fund raising events : Christmas Market, Summer Fayers,
Prize Draws andprovidingrefreshments at school events.| |||| ||**SECTION D**: Achievements and Performance|| |||| ||Summary of main
achievement|The money raised is used by the school to benefit all of the
students| |||| ||**SECTION E**: Financial review|| ||Statement on reserves
policy|After the donation to the school, the charity keeps in the
account just enough to cover any anticipated costs, usual
around £1000.| |||| ||Details of any funds
materiallyin deficit|None| |||| |---|---|---| ||**DECLARATION**|| ||Signature|Jolanta Stokes| ||Full name|Jolanta Stokes| ||Position|Treasurer| ||Date|28thOctober 2024| **Charity No. 278821 Income & Expenditure Account for 2023/24** ## **Downlands School Association** **2022/2023** **2023/2024 Notes** ||**INCOME**|| |---|---|---| |£9,421|Christmas Market|£8,490| |£9,293|Summer Fayre|£6,018| |£3,236|Gift Aid Tax Claim|£0| |£1,014|Easy Fund Raising|£928| |£136|Amazon Smile|£0| |£381|Uniform Sale|£0| |£0|Spring Concert|£334| |£11,458|Parents Donations|£0| |£1,719|School Production Refreshments|£1,332| |£734|Dance Show|£757| |£4,229|Quiz Night|£1,813| |£0|Comedy night|£4,436| |£0|Y11 Information Evening event|£35| |£272|Battle of the Bands|£0| |£51|Misc|£87| |£2,345|Floats returned|£2,770| |£0|Donation to DSA via Charity Aid Foundation|£400| |**£44,291**|**TOTAL INCOME**|**£27,399**| ||**EXPENDITURE**|| |£516|Christmas Market Expenses|£711| |£2,426|Summer Fayre Expenses|£1,563| |£117|Audit Fee|£117| |£514|Misc General Expenses|£21| |£140|NCPTA Subs/ Insurance|£153| |£14,694|Parent donations + gift aid to Downlands|£0| |£20,000|Allocation to school from current years fundraising|£0| |£3,060|School events total costs|£3,821| |£2,445|Floats out|£2,770| |£0|Capital expenditure|£1,100| |**£43,912**|TOTAL EXPENDITURE|**£10,255**| |£379.45|Excess Income over Expenditure|£17,143| ||Excess Expenditure over Income|| ||**ASSETS**|| |£100|Cash In Hand (for small change for float for small events)|£100| |£1,948.24|Current Account Balance at end of July 2024|£19,092| |£0.00|Stripes payments - balance at the end of July 2024|£2,536| |**£2,048.24**|**TOTAL**|**£21,728**| Downlands School Association Charity No. 278821 Income & Expenditure Account for 2023/24 2022/2023 2023/2024 INCOME £51.48 Misc donations & CAF £1,718.63 Refreshments St Valentine Draw/ May/ Summer Raffle £4,229.23 Quiz Night £9,421.26 Xmas Market Prom Fashion show £9,293.39 Summer Fair On line Donations Open Evening Donations £1,014.48 Easy Fund Raising £3,235.82 Gift Aid Tax Claim £734.39 Spring Concert & Dance Show £271.91 Battle of the Bands Wizard of oz Certificate Evening Christmas Raffle advertising Light up Hassocks Awards Night £11,458.20 Parents Donations Savings Account Closed Popcorn Machine Hire Gig Night Refreshments School Production . Waitrose Community Partnership Summer Fair Raffle Swimathon Petty cash Mscc donations Sussex foundation Gocardless Ampitheatre Crowd Funding Prom Event £2,345.00 Returned Floats £136.12 Amazon smile £381.19 Uniform sale South Downs Challenge Corporate Charity Match Funding Valentines Bake Sale Back To School Bananza Comedy Night Yll Information Evening £44,291.10 TOTAL INCOME £487.00 NIL NIL NIL £1,188.79 £9,114.29 NIL NIL £6,016.71 NIL NIL NIL NIL £927.71 NIL £1,090.75 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £1,331.54 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £2,770.00 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £4,435.76 £35.24 £27,397.79 EXPENDITURE 2022/2023 £117.00 Audit Fee Photocopying £514.25 Misc General Expenses £140.00 NCPTA Subs/ Insurance MSDC Lottery License Spring Concert Prom Night Battle of the Bands £515.52 Christmas Fair £2,426.09 Summer Fair Wizard of Oz Popcorn Machine Association to school rep donations (+ gift aid) £20,000.00 Allocation to school end of year Gifts £2,445.00 Floats Bouncy Castle Agm Refreshments Petty Cash Fridge Pta Membership School Production Refreshments Unpresented cheques Sundries HOPS Donations to Downlands £3,059.77 School events total costs £14,694.02 Parent donations+gift aid to Downlands Mscc donations to dl Capital Expenditure £43,911.65 TOTAL EXPENDITURE 2023/2024 £117.00 NIL NIL £19.50 £153.00 NIL NIL NIL NIL NIL NIL NIL NIL £710.53 £1,563.20 NIL NIL NIL NIL NIL NIL NIL NIL NIL £2,770.00 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £3,821.17 NIL NIL NIL" £1,099.95 £10,254.35 £379.45 Excess Income over Expenditure Excess Expenditure over Income £17,143.44 Assets -J2212023 202212023 100 Cash In Hand £1,948.24 Current Account Busness Premium account Stripes Payments 100 £19,091.68 NIL NIL NIL £2,536.00 £2,048.24 TOTAL £21,727.68 BROUGHT FORWARD FUNDS £21,727.68 The above balances have been audited by myself and a detailed School Association Account is attached. I feel that they are a true and fair view of the Financial position of the School. Mrs C. S. Isted FMAAT 20th August 2024