TRUSTEES’ ANNUAL REPORT
| REPORTING PERIOD | FROM : 01 AUGUST 2022 | |
|---|---|---|
| TO : 31 JULY 2023 | ||
| SECTION A: Reference and administration details | ||
| CharityName : | Downlands School Association | |
| Registration Number : | 278821 | |
| Principle Address : | Downlands Community School Dale Avenue Hassock West Sussex BN6 8LP |
|
| SECTION B: Structure, Governance and Management | ||
| Names of Trustees: | ||
| Alan Harman | Chair | |
| KellyFoley | Secretary | |
| Jolanta Stokes | Treasurer | |
| Appointment of trustees | Appointed bycommittee members | |
| SECTION C: Objectives and activities | ||
| Summary of Objectives | The objective of the charity is to raise additional funds for Downlands CommunitySchool |
|
| Summary of Activities | Fund raising events : Christmas Market, Summer Fayers, Prize Draws andprovidingrefreshments at school events. |
|
| SECTION D: Achievements and Performance | ||
| Summary of main achievement |
The money raised is used by the school to benefit all of the students |
|
| SECTION E: Financial review | ||
| Statement on reserves policy |
After the donation to the school, the charity keeps in the account just enough to cover any anticipated costs, usual around £1000. |
|
| Details of any funds materiallyin deficit |
None |
| DECLARATION | ||
| Signature | Jolanta Stokes | |
| Full name | Jolanta Stokes | |
| Position | Treasurer | |
| Date | 25thJanuary2024 |
Downlands School Association Charity No. 278821 Income & Expenditure Account for 2022/23
| 2021/2022 | 2022/2023 | ||
|---|---|---|---|
| INCOME | |||
| £6,924.17 | Christmas Market | 9,421.26 | |
| £8,980.53 | Summer Fayre | 9,293.39 | |
| £2,216.71 | Gift Aid Tax Claim | 3,235.82 | |
| £762.42 | Easy Fund Raising | 1,014.48 | |
| £93.60 | Amazon Smile | 136.12 | |
| £1,122.30 | Uniform Sale | 381.19 | |
| £2,007.28 | South Downs Challenge | 0.00 | |
| £9,101.20 | Parents Donations | 11,458.20 | |
| £1,497.06 | Back to School Bananza | 0.00 | |
| £2,502.23 | Corporate Charity Match Funding | 0.00 | |
| £1,024.95 | School Production Refreshments | 1,718.63 | |
| £180.78 | Valentines Bake Sale | 0.00 | |
| £354.73 | Spring Concert Refreshments | 0.00 | |
| £282.44 | Dance Show | 734.39 | |
| £1,046.30 | Quiz Night | 4,229.23 | |
| £0.00 | Battle of the Bands | 271.91 | |
| £0.00 | Misc | 51.48 | |
| £1,355.00 | Floats returned | 2,345.00 | |
| £39,451.70 | TOTAL INCOME | 44,291.10 | |
| EXPENDITURE | |||
| £1,609.01 | Christmas Market Expenses | £515.52 | |
| £2,688.83 | Summer Fayre Expenses | £2,426.09 | |
| £117.00 | Audit Fee | £117.00 | |
| £90.00 | Misc General Expenses | £514.25 | |
| £128.00 | NCPTA Subs/ Insurance | £140.00 | |
| £11,317.91 | Parent donations + gift aid to Downlands | £14,694.02 | |
| £20,000.00 | Allocation to school from current years fundraising | £20,000.00 | |
| 7463 | £7,463.00 | Allocation to school from previous years fundraising | £0.00 |
| £867.22 | School events total costs | £3,059.77 | |
| £1,355.00 | Floats out | £2,445.00 | |
| £45,635.97 | TOTAL EXPENDITURE | £43,911.65 | |
| Excess Income over Expenditure | |||
| -£6,184.27 | Excess Expenditure over Income | £379.45 |
| ASSETS | ||
|---|---|---|
| Cash In Hand (for small change for float for small | ||
| £0.00 | events) |
100 |
| £1,568.79 | Current Account Balance at end of July 2023 | 1,948.24 |
| £1,568.79 | TOTAL | 2,048.24 |
Oownlands Sihool Associaiion Charity No. 278821 Iwjme & Expenditure Account for 20221z3 202212023 202112022 INCOME Misc donatK)n5 & CAF Refreshmenis St Valerbtine Drawl Mayl Summer Raffle £J,046.30 Quit Ni8ht £6,924.17 Xmas Market Prom Fash)n show £8,980.53 Summer Fair On line Donaiions Open Evenin8 Donatlons £762.42 Easy Fund Raising £2.216.71 Gsft Aid Tax Claim £637.17 Spring Concert & Dance SW 8attle of ihe Bands Wizafd of oz Certificate Eveni Christma5 Raffie advertistn8 Li8ht up Has50cs Awards Nl8ht £9.101.20 Parents Oonations Saviry Attount Closed Popcofn Machine Hire Gi8 Ni8ht Refreshments El,024.95 khool Pr0durtTr Waitrose Community P•rtnership Surnmer Fair Raffle Swimathon Petty cash Mscc donations Sussex foundat)n Gocardless Ampitheatre Crowd Fundln8 Prom Event £1.355.¢XI Returned Roais £93.60 Amaion smile £1,122.30 Uniform sa 2.(7.23 South Oowns Challenge £2.502.23 Corpora¢e Chariiy Match Fundln8 £180.73 Valentine5 Bake Sale £1,497.06 Back To School Banaa £39.451. TOTAL INCOME £51.48 £1,718.63 NIL £4.229.23 £9,421.26 NIL £9.293.39 NIL NIL £1,014.48 £3.235.82 £734.39 £271.91 NIL NIL NIL NIL NIL NIL £11,458.20 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £2.345.CQ £136.12 £381.19 NIL NIL NIL NIL E44.291.10
EXPENDITURE 202112022 É117.CQ Audit Fee Photocopyir¢ £9).{ Misc General Expenses E128.(KJ NCPTA Subs1 InsuTrrte MSDC Lotiery Llcense Spring Concert Prom Night Battle off the 8ands £1.609.01 Chrisimas Fatr £2,688.83 Summer Fair WiEard ol OE Popcom Mathine £11,317.91 Association to school rèp donations l+ gift aldl £27,463.CQ Allocation to h0o1 eryl of year Gifts £I,355.c Float5 8ounry Castle A8m Refreshments Petty Cash Frid8e Pta Membership School Produrtion Aelreshmenis Unpresenied cheques Sundiies HOPS Donations to Downl•nds £867.22 School evenis total cosis Parent doTrations+8ift aid to Downtsnds Mscc donations to dl 202V2023 E117.Cil NIL f 514.25 £140.(K) NIL NIL Nll NIL £515.52 £2.426.09 NIL Nll NIL £20.CO).(KI NIL £2,445. NIL NIL Nll Nll NIL NIL NIL NIL NIL NIL £3.059.77 £14,694.02 NIL E4S,635.97 TOTAL EXPENOITURE £43.911.65 Excess Income over Expenditure -£6,184.27 EKess Expendilure over Income £379.45
Assets 202012021 202212023 Cash In Hand £1.568.79 Curreni Account BU$rSS Premium accouni Covenant accouni Ic El.948.24 £1.568.79 TOTAL £2.048.24 BROUGHT FORWARD FUNDS £2,048.24 The abo¥e balaThs ha¥e been audiied by mysell and a detailed School Association Account is aitached. I leel that they are a true and fair view of ihe Financlal posiiSon ol the school. Mfs C. S. lsied FMAA 27th Sepiembef 2023