## TRUSTEES’ ANNUAL REPORT ||REPORTING PERIOD|FROM : 01 AUGUST 2022| |---|---|---| |||TO : 31 JULY 2023| ||**SECTION A**: Reference and administration details|| ||CharityName :|Downlands School Association| ||Registration Number :|278821| ||Principle Address :|Downlands Community School
Dale Avenue
Hassock
West Sussex
BN6 8LP| |||| ||**SECTION B**: Structure, Governance and Management|| ||Names of Trustees:|| ||Alan Harman|Chair| ||KellyFoley|Secretary| ||Jolanta Stokes|Treasurer| |||| ||Appointment of trustees|Appointed bycommittee members| |||| ||**SECTION C**: Objectives and activities|| ||Summary of Objectives|The objective of the charity is to raise additional funds for
Downlands CommunitySchool| ||Summary of Activities|Fund raising events : Christmas Market, Summer Fayers,
Prize Draws andprovidingrefreshments at school events.| |||| ||**SECTION D**: Achievements and Performance|| |||| ||Summary of main
achievement|The money raised is used by the school to benefit all of the
students| |||| ||**SECTION E**: Financial review|| ||Statement on reserves
policy|After the donation to the school, the charity keeps in the
account just enough to cover any anticipated costs, usual
around £1000.| |||| ||Details of any funds
materiallyin deficit|None| |||| |---|---|---| ||**DECLARATION**|| ||Signature|Jolanta Stokes| ||Full name|Jolanta Stokes| ||Position|Treasurer| ||Date|25thJanuary2024| ## **Downlands School Association Charity No. 278821 Income & Expenditure Account for 2022/23** ||**2021/2022**||**2022/2023**| |---|---|---|---| |||**INCOME**|| ||£6,924.17|Christmas Market|9,421.26| ||£8,980.53|Summer Fayre|9,293.39| ||£2,216.71|Gift Aid Tax Claim|3,235.82| ||£762.42|Easy Fund Raising|1,014.48| ||£93.60|Amazon Smile|136.12| ||£1,122.30|Uniform Sale|381.19| ||£2,007.28|South Downs Challenge|0.00| ||£9,101.20|Parents Donations|11,458.20| ||£1,497.06|Back to School Bananza|0.00| ||£2,502.23|Corporate Charity Match Funding|0.00| ||£1,024.95|School Production Refreshments|1,718.63| ||£180.78|Valentines Bake Sale|0.00| ||£354.73|Spring Concert Refreshments|0.00| ||£282.44|Dance Show|734.39| ||£1,046.30|Quiz Night|4,229.23| ||£0.00|Battle of the Bands|271.91| ||£0.00|Misc|51.48| ||£1,355.00|Floats returned|2,345.00| ||£39,451.70|**TOTAL INCOME**|**44,291.10**| |||**EXPENDITURE**|| ||£1,609.01|Christmas Market Expenses|£515.52| ||£2,688.83|Summer Fayre Expenses|£2,426.09| ||£117.00|Audit Fee|£117.00| ||£90.00|Misc General Expenses|£514.25| ||£128.00|NCPTA Subs/ Insurance|£140.00| ||£11,317.91|Parent donations + gift aid to Downlands|£14,694.02| ||£20,000.00|Allocation to school from current years fundraising|£20,000.00| |7463|£7,463.00|Allocation to school from previous years fundraising|£0.00| ||£867.22|School events total costs|£3,059.77| ||£1,355.00|Floats out|£2,445.00| ||£45,635.97|**TOTAL EXPENDITURE**|**£43,911.65**| |||Excess Income over Expenditure|| ||-£6,184.27|Excess Expenditure over Income|£379.45| ||**ASSETS**|| |---|---|---| ||Cash In Hand (for small change for float for small|| |£0.00|
events)|100| |£1,568.79|Current Account Balance at end of July 2023|1,948.24| |**£1,568.79**|**TOTAL**|**2,048.24**| Oownlands Sihool Associaiion Charity No. 278821 Iwjme & Expenditure Account for 20221z3 202212023 202112022 INCOME Misc donatK)n5 & CAF Refreshmenis St Valerbtine Drawl Mayl Summer Raffle £J,046.30 Quit Ni8ht £6,924.17 Xmas Market Prom Fash*)n show £8,980.53 Summer Fair On line Donaiions Open Evenin8 Donatlons £762.42 Easy Fund Raising £2.216.71 Gsft Aid Tax Claim £637.17 Spring Concert & Dance S￿W 8attle of ihe Bands Wizafd of oz Certificate Eveni Christma5 Raffie advertistn8 Li8ht up Has50c*s Awards Nl8ht £9.101.20 Parents Oonations Saviry Attount Closed Popcofn Machine Hire Gi8 Ni8ht Refreshments El,024.95 khool Pr0durt￿*Tr Waitrose Community P•rtnership Surnmer Fair Raffle Swimathon Petty cash Mscc donations Sussex foundat*)n Gocardless Ampitheatre Crowd Fundln8 Prom Event £1.355.¢XI Returned Roais £93.60 Amaion smile £1,122.30 Uniform sa 2.(￿7.23 South Oowns Challenge £2.502.23 Corpora¢e Chariiy Match Fundln8 £180.73 Valentine5 Bake Sale £1,497.06 Back To School Bana￿a £39.451.￿ TOTAL INCOME £51.48 £1,718.63 NIL £4.229.23 £9,421.26 NIL £9.293.39 NIL NIL £1,014.48 £3.235.82 £734.39 £271.91 NIL NIL NIL NIL NIL NIL £11,458.20 NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL NIL £2.345.CQ £136.12 £381.19 NIL NIL NIL NIL E44.291.10 EXPENDITURE 202112022 É117.CQ Audit Fee Photocopyir¢ £9).{￿ Misc General Expenses E128.(KJ NCPTA Subs1 InsuTrrte MSDC Lotiery Llcense Spring Concert Prom Night Battle off the 8ands £1.609.01 Chrisimas Fatr £2,688.83 Summer Fair WiEard ol OE Popcom Mathine £11,317.91 Association to school rèp donations l+ gift aldl £27,463.CQ Allocation to ￿h0o1 eryl of year Gifts £I,355.c￿ Float5 8ounry Castle A8m Refreshments Petty Cash Frid8e Pta Membership School Produrtion Aelreshmenis Unpresenied cheques Sundiies HOPS Donations to Downl•nds £867.22 School evenis total cosis Parent doTrations+8ift aid to Downtsnds Mscc donations to dl 202V2023 E117.Cil NIL f 514.25 £140.(K) NIL NIL Nll NIL £515.52 £2.426.09 NIL Nll NIL £20.CO).(KI NIL £2,445. NIL NIL Nll Nll NIL NIL NIL NIL NIL NIL £3.059.77 £14,694.02 NIL E4S,635.97 TOTAL EXPENOITURE £43.911.65 Excess Income over Expenditure -£6,184.27 EKess Expendilure over Income £379.45 Assets 202012021 202212023 Cash In Hand £1.568.79 Curreni Account BU$r￿SS Premium accouni Covenant accouni Ic El.948.24 £1.568.79 TOTAL £2.048.24 BROUGHT FORWARD FUNDS £2,048.24 The abo¥e balaTh￿s ha¥e been audiied by mysell and a detailed School Association Account is aitached. I leel that they are a true and fair view of ihe Financlal posiiSon ol the school. Mfs C. S. lsied FMAA 27th Sepiembef 2023