Trustees Annual Report for the year 1[st] September 2019 to 31[st] August 2020
The charitable objective of Harold Wood Primary School Association (HWPSA) is to advance the education of all pupils at Harold Wood Primary School.
The Association aims to raise funds for the school and build community spirit among all members of the school’s community. The Association relies on volunteers from within the school community and from support from the wider local community. The charity is an unincorporated body whose constitution was adopted in 1979. All funds are held in cash.
HWPSA’s Executive Committee consists of the Chair, Vice Chair, Secretary and Treasurer with roles often being shared. All positions are proposed, seconded and voted upon at the AGM.
The trustees at the date the accounts were approved, or who served during the year and have overall responsibility for the Association, are:
Michelle Gubbings – Chair
Leigh Elwood – Vice Chair
Lindsey Philpott – Secretary
Aysha Waterfield – Treasurer
HWPSA’s main fundraising activities during the year were a fireworks display, winter wonderland, virtual summer fayre, winter discos, gift sales, clothing collection and 100 club.
We were lucky enough to receive a donation of £3,500 from Harold Wood Running Club. We also won a charity place for the London Marathon and raised £1,620 in sponsorship.
We received 2 grants totalling £22,940 from The Morrisons Foundation and another for £4,228.33 from The Co-Op Community Fund. These grants are to be spent exclusively on the new chat room and sensory room. Due to the Covid 19 pandemic, the furnishing and equipping of this room has been delayed so the funds will be allocated in the next financial year.
Income for the year was £75,232.43. The cost of putting on events and fundraising was £23,113.95 giving a net profit of £52,118.48. This is up £10,600 from last year’s total. This increase was due to the grants received for the chat room but would have been more if our fundraising activities had not been greatly reduced by the covid 19 pandemic.
This performance to enable us to be in the position to make donations to the school of over £31k, which has been of great benefit to the school and its pupils.
Due to being unable to spend the chat room funds this year, we end with a balance of £52,039.81. The Associations cash reserves remain healthy.
For the future, the Association is committed to the continued funding of equipment and resources, as identified by the school leadership team.
The trustees would like to thank the staff, pupils and parents of Harold Wood Primary School, as well as the wider community, for their continued support.
The Trustees declare that they have approved the Trustees Report above.
Signed on their behalf by:
Aysha Waterfield
Treasurer
Registered Charity in England & Wales No. 278629
Registered Address: Harold Wood Primary School, Recreation Avenue, Harold Wood, RM3 0TH
HWPSA
WIP - Accounts for Y/E 31/08/2019
£'s
| £'s | ||||
|---|---|---|---|---|
| Bank Bfwd | 32,200.67 | |||
| Cash Bfwd | 4,321.04 | |||
| Total 31/08/2019 | 36,521.71 | |||
| Income | Expense | Surplus/Deficit | ||
| HW Run | 3,500.00 | 0.00 | 3,500.00 | |
| Winter Discos | 1,991.93 | -397.53 | 1,594.40 | |
| Fireworks | 9,059.34 | -2,337.84 | 6,721.50 | |
| Winter Wonderland | 9,317.36 | -4,101.42 | 5,215.94 | |
| Clothes Collections | 733.50 | 0.00 | 733.50 | |
| Gift Sales | 3,802.40 | -2,720.34 | 1,082.06 | |
| Christmas Colouring | 57.00 | -5.96 | 51.04 | |
| Marathon | 1,620.96 | 0.00 | 1,620.96 | |
| Colour Run | 215.00 | -203.38 | 11.62 | |
| Easter Colouring | 0.00 | 0.00 | 0.00 | |
| Easter Raffle | 5.00 | 0.00 | 5.00 | |
| Summer Fayre | 2,590.58 | -435.38 | 2,155.20 | |
| Tuck, Book & Stock Sales | 25.00 | 0.00 | 25.00 | |
| Adventure Island & Marsh Farm | 11,283.00 | -11,146.60 | 136.40 | |
| Flip Out | 524.13 | -1,150.00 | -625.87 | |
| Step Outside | 0.00 | 0.00 | 0.00 | |
| Used Uniform | 318.00 | 0.00 | 318.00 | |
| 100 Club 3 | 1,013.01 | -236.00 | 777.01 | |
| 100 Club 2 | 94.72 | -379.50 | -284.78 | |
| Bricks | 100.00 | 0.00 | 100.00 | |
| Donations | 200.00 | 0.00 | 200.00 | |
| Grants | 28,168.33 | 0.00 | 28,168.33 | |
| Just Giving | 0.00 | 0.00 | 0.00 | |
| Easy Fundraising | 552.46 | 0.00 | 552.46 | |
| Paypal Giving Fund | 10.00 | 0.00 | 10.00 | |
| Amazon Smile | 47.04 | 0.00 | 47.04 | |
| Stamptastic | 3.67 | 0.00 | 3.67 | |
| 75,232.43 | -23,113.95 | 52,118.48 | ||
| Expenses: | ||||
| Fundraising Equipment | -4,276.99 | |||
| Sundries | -161.00 | |||
| Licenses | -501.39 |
-4,939.38
-31,661.00
| Purchases for school | |
|---|---|
| 30 no. Dictionaries | 119.85 |
| Balls for PE and lunchtimes | 122.64 |
| Wet Play Games | 32.93 |
| Playground Barriers | 2667.6 |
| Interactive Screens | 8930 |
| Sensory Room equipment | 2757.73 |
| Library Storage and display | 222.2 |
| Year 1 Learning through play equipment | 197.55 |
| Chocolate coins and bars | 120 |
| 3 x Boxlight installation and wiring kit | 750 |
| Cabin Supply, Installation & Furniture | 11810.5 |
| Disco Lights | 89.99 |
| Outside lighting | 525.82 |
| Movie Day Supplies | 157.5 |
| Story Day | 350 |
| KS1 Performance | 300 |
| Retreat equipment | 258.91 |
| Easter Chocolate | 20 |
| Playground Balls | 90 |
| Book Vending Machine & books | 1427.17 |
| Badge supplies | 60.6 |
| Playground rainbows | 594 |
| Starter Packs & Welcome supplies | 56.01 |
Total Cash & Bank @ 31/08/20
52,039.81
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsosl members of Harold Wood Primary School Parent Teacher Association On accounts for the year ended 2020 Charity no lif any) 278629 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity (Yhe TrusVI for the year ended 31108 12020. Responslbllltles and basls of report As the charTrtYs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Ad 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5llb) of the Act. Independ•nt I have completed my examination. I confimi that no material mattérs have examlnerfs ststement come to my attention in connection with the examination (other than that disclosed bèlow ') vthich gives me cause to believe that in, any material respect: the accounting records were not kept in aCrdanCe with section 130 of the Charities Act,. or the accounts did not accord wth the accounting records,. or the accounts did not comply with the applicablè requirements concerning th6 forni and conlenl of accounts sel out in the Charities (Accounts and Reports> Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper underslanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Slgned: 28.08.2011 Namo: Relevant professional qualificationlsl or body lif anyl: PtJlA Address: 11ER Oct 2018