## **Trustees Annual Report for the year 1[st] September 2019 to 31[st] August 2020** 

The charitable objective of Harold Wood Primary School Association (HWPSA) is to advance the education of all pupils at Harold Wood Primary School. 

The Association aims to raise funds for the school and build community spirit among all members of the school’s community. The Association relies on volunteers from within the school community and from support from the wider local community. The charity is an unincorporated body whose constitution was adopted in 1979. All funds are held in cash. 

HWPSA’s Executive Committee consists of the Chair, Vice Chair, Secretary and Treasurer with roles often being shared. All positions are proposed, seconded and voted upon at the AGM. 

The trustees at the date the accounts were approved, or who served during the year and have overall responsibility for the Association, are: 

Michelle Gubbings – Chair 

Leigh Elwood – Vice Chair 

Lindsey Philpott – Secretary 

Aysha Waterfield – Treasurer 

HWPSA’s main fundraising activities during the year were a fireworks display, winter wonderland, virtual summer fayre, winter discos, gift sales, clothing collection and 100 club. 

We were lucky enough to receive a donation of £3,500 from Harold Wood Running Club. We also won a charity place for the London Marathon and raised £1,620 in sponsorship. 

We received 2 grants totalling £22,940 from The Morrisons Foundation and another for £4,228.33 from The Co-Op Community Fund. These grants are to be spent exclusively on the new chat room and sensory room. Due to the Covid 19 pandemic, the furnishing and equipping of this room has been delayed so the funds will be allocated in the next financial year. 

Income for the year was £75,232.43. The cost of putting on events and fundraising was £23,113.95 giving a net profit of £52,118.48. This is up £10,600 from last year’s total. This increase was due to the grants received for the chat room but would have been more if our fundraising activities had not been greatly reduced by the covid 19 pandemic. 

This performance to enable us to be in the position to make donations to the school of over £31k, which has been of great benefit to the school and its pupils. 

Due to being unable to spend the chat room funds this year, we end with a balance of £52,039.81. The Associations cash reserves remain healthy. 



For the future, the Association is committed to the continued funding of equipment and resources, as identified by the school leadership team. 

The trustees would like to thank the staff, pupils and parents of Harold Wood Primary School, as well as the wider community, for their continued support. 

The Trustees declare that they have approved the Trustees Report above. 

Signed on their behalf by: 

Aysha Waterfield 

Treasurer 

Registered Charity in England & Wales No. 278629 

Registered Address: Harold Wood Primary School, Recreation Avenue, Harold Wood, RM3 0TH 



## **HWPSA** 

## **WIP - Accounts for Y/E 31/08/2019** 

## **£'s** 

|**£'s**|||||
|---|---|---|---|---|
|Bank Bfwd||||32,200.67|
|Cash Bfwd||||4,321.04|
|**Total 31/08/2019**||||**36,521.71**|
||**_Income_**||**_Expense_**|**_Surplus/Deficit_**|
|HW Run||3,500.00|0.00|3,500.00|
|Winter Discos||1,991.93|-397.53|1,594.40|
|Fireworks||9,059.34|-2,337.84|6,721.50|
|Winter Wonderland||9,317.36|-4,101.42|5,215.94|
|Clothes Collections||733.50|0.00|733.50|
|Gift Sales||3,802.40|-2,720.34|1,082.06|
|Christmas Colouring||57.00|-5.96|51.04|
|Marathon||1,620.96|0.00|1,620.96|
|Colour Run||215.00|-203.38|11.62|
|Easter Colouring||0.00|0.00|0.00|
|Easter Raffle||5.00|0.00|5.00|
|Summer Fayre||2,590.58|-435.38|2,155.20|
|Tuck, Book & Stock Sales||25.00|0.00|25.00|
|Adventure Island & Marsh Farm||11,283.00|-11,146.60|136.40|
|Flip Out||524.13|-1,150.00|-625.87|
|Step Outside||0.00|0.00|0.00|
|Used Uniform||318.00|0.00|318.00|
|100 Club 3||1,013.01|-236.00|777.01|
|100 Club 2||94.72|-379.50|-284.78|
|Bricks||100.00|0.00|100.00|
|Donations||200.00|0.00|200.00|
|Grants||28,168.33|0.00|28,168.33|
|Just Giving||0.00|0.00|0.00|
|Easy Fundraising||552.46|0.00|552.46|
|Paypal Giving Fund||10.00|0.00|10.00|
|Amazon Smile||47.04|0.00|47.04|
|Stamptastic||3.67|0.00|3.67|
|||75,232.43|-23,113.95|**52,118.48**|
|**Expenses:**|||||
|Fundraising Equipment||-4,276.99|||
|Sundries||-161.00|||
|Licenses||-501.39|||



**-4,939.38** 



**-31,661.00** 

|Purchases for school||
|---|---|
|_30 no. Dictionaries_|119.85|
|_Balls for PE and lunchtimes_|122.64|
|_Wet Play Games_|32.93|
|_Playground Barriers_|2667.6|
|_Interactive Screens_|8930|
|_Sensory Room equipment_|2757.73|
|_Library Storage and display_|222.2|
|_Year 1 Learning through play equipment_|197.55|
|_Chocolate coins and bars_|120|
|_3 x Boxlight installation and wiring kit_|750|
|_Cabin Supply, Installation & Furniture_|11810.5|
|_Disco Lights_|89.99|
|_Outside lighting_|525.82|
|_Movie Day Supplies_|157.5|
|_Story Day_|350|
|_KS1 Performance_|300|
|_Retreat equipment_|258.91|
|_Easter Chocolate_|20|
|_Playground Balls_|90|
|_Book Vending Machine & books_|1427.17|
|_Badge supplies_|60.6|
|_Playground rainbows_|594|
|_Starter Packs & Welcome supplies_|56.01|



## **Total Cash & Bank @ 31/08/20** 

52,039.81 



(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustsosl
members of
Harold Wood Primary School Parent Teacher Association
On accounts for the year
ended
2020
Charity no
lif any)
278629
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charity (Yhe TrusVI for the year ended 31108 12020.
Responslbllltles and
basls of report
As the charTrtYs trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Ad 2011
('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 ofthe 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5llb) of the Act.
Independ•nt I have completed my examination. I confimi that no material mattérs have
examlnerfs ststement come to my attention in connection with the examination (other than that
disclosed bèlow ') vthich gives me cause to believe that in, any material
respect:
the accounting records were not kept in aC￿rdanCe with section 130
of the Charities Act,. or
the accounts did not accord wth the accounting records,. or
the accounts did not comply with the applicablè requirements
concerning th6 forni and conlenl of accounts sel out in the Charities
(Accounts and Reports> Regulations 2008 other than any requirement
that the accounts give a Irue and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper underslanding of the accounts to be reached.
Please delete the words in the brackets rfthey do not apply.
Slgned:
28.08.2011
Namo:
Relevant professional
qualificationlsl or body
lif anyl:
PtJlA
Address:
11ER
Oct 2018