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2024-03-31-accounts

THE STACEY COMMUNITY ASSOCIATION

ANNUAL GENERAL MEETING 2024 REPORT

The Stacey Community Centre Walsall Road

Copnor Portsmouth Hampshire PO3 6DN

PHONE: 023 92617890

WEBSITE:

www.thestaceycentre.com

EMAIL:

thestaceycentre@gmail.com

Registered Charity No: 278364

welcoming our community in all that we do

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THE STACEY COMMUNITY ASSOCIATION ANNUAL GENERAL REPORT

Charity: The Stacey Community Association
For the management of: The Stacey Community Centre
Registered Charity No: 278364
Address: The Stacey Community Centre
Walsall Road
Copnor
Portsmouth
Hampshire
PO3 6DN
Telephone: 023 9261 7890
Email: thestaceycentre@gmail.com
Website: www.thestaceycentre.com
Trustees: Teresa Newton (Chair)
Lynn Collins
Richard Flanders *
Steph Fiford
Thomas Fox
Lynne Stagg *
Cllr Darren Sanders
*resigned 18.12.24
Banking: NatWest
A/C: The Stacey Community Association
A/C No: 97308455
Sort Code: 56-00-64
Independent Examiner: Andra Bacanu
Staff: Lynda Bowley (Centre Manager and Pre-School Co-ordinator)
Phoebe Bowley (Cleaner)
Reuben Key (Bank Events Caretaker)
Vicky Collins (Stacey Pre-School Manager & Safeguarding Lead)
Hayley Collins (Stacey Pre-School Deputy & SENCo)
Natasha Jeram (Pre-School Practitioner)
Justyna Lewandowski (Forest School & Pre=School Practitioner)
Holly Millar (Bank Pre-School Practitioner)

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Natalie Pinnock (Pre-School Practitioner) Georgine Rust (Admin/Accounts)

Governing Document:

The Charity is governed by its constitution registered with The Charity Commission.

Tel: 0300 066 9197

https://www.gov.uk/government/organisations/charity-commission#org-contacts

Risk Management:

Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees therefore have in place appropriate policies and procedures for the effective operation of the Association

“Identifying and managing the possible and probable risks that a charity may face over its working life is a key part of effective governance for charities of all sizes and complexity.

By managing risk effectively, trustees can help ensure that:

Charities and Risk Management (CC26) Charity Commission website

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Annual Return & AGM Report year end March 2024 Page 4 of 21

Structure & Management:

The building and grounds are the property of Portsmouth City Council who lease the premises in its entirety, inclusive of the adjacent gardens, ball court, grounds and car park to The Stacey Community Association, an independent volunteer management committee comprised of Trustees, to manage and operate the premises as a community centre for the local benefit.

Trustees currently number 6 in total, inclusive of 1 in number Portsmouth City Councillors, with nominations and voting for these roles, including Trustees with special responsibilities i.e. Chair, Treasurer, etc being held during the Annual General Meeting.

The Association holds six committee meetings per year and holds an Annual General Meeting generally in December.

A Service Level Agreement exists between Portsmouth City Council and the Association which identifies the terms and apportioned responsibilities of repair and maintenance to the premises and grounds.

The Association is responsible for all aspects of the running of the community centre including, but not limited to:

The Association employs the following employees and is responsible for paying their salaries and their contracts of employment, etc. Salary/PAYE is outsourced to a local accounts company (Neon Numbers Ltd).

Employees include the following part-time staff

Additionally, a small team of reliable volunteers assist in day to day maintenance tasks, gardening and in hosting regular Stacey Centre Community and fund raising events throughout the year.

The office is staffed as follows: Monday - Thursday: 8.00am – 2.00pm Evenings & weekends: by appointment

The Stacey Pre-School

Ofsted Registration: 2673867

The Stacey Pre-School operates from the premises during term time only and is open for 38 weeks of the year in line with PCC EY funding term weeks. Morning, Lunch, Afternoon and Full Day sessions are available with sessions available Monday to Friday. The Pre-School is open from 9am until 4pm and accepts all government funded childcare and fee paying children.

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Our Mission:

Our mission is to promote, enable and facilitate inclusive activities, which embrace and address the education, training, employment, welfare, health, social, cultural and recreational needs of the local community.

Our Aims:

Our Values:

Annual Return & AGM Report year end March 2024 Page 6 of 21

Chair’s Report:

We are fortunate that the Charity remains financial stable.

Our Achievements and Success in 2024

Our achievements and successes this year include:

Considerations for 2025

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filled by our long term bank employee Natasha Jeram. From September 2025 all working families will be eligible for 30 hours government funded childcare.

Final Thanks from the Chair

I would like to thank the following people, without whom our charity would not be able to provide the excellent service that we do. Specifically, these are:

Tilly

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Tilly Newton (Chair) The Stacey Community Association

12.12.24

Centre Manager’s Report:

It has been another full year at the Centre and at The Pre-School.

I would like to thank all of our amazing volunteers for their continued support over the last year, and those Trustees who have been supportive of me in my role as Manager this year, with a very sincere thank you to Tom Fox who, in addition to supporting the gardening volunteers every Wednesday single handedly makes a point of calling in to the Centre every Tuesday to carry out minor repairs and maintenance to the building and to Preschool resources; including anything from re-filling beanbags for Pre-School, to re-stringing the goal in the skittle alley, to retro fitting Dorguard automatic door wedges to several doors. His generous help and support has been very much appreciated by both myself and Vicky Collins.

Groups & Hires

We wished good luck to some long term hirers this year including: Winners Church International Portsmouth, who finally moved to their permanent location at Copnor Methodist Church in October 2024, to Moneyfields Boxing who also moved to their permanent location in April 2024 and to Victory Dog Training in September 2024 who left to run classes from an outside venue.

We have however been very lucky to attract new regular weekly hirers following available hire space opening up, including

In terms of our regular hire groups and community events, I can confirm the following:

Community Social Events & Fund Raising 2024:

Our Easter Egg hunt and craft morning was a hectic success, and our Halloween Trick or Treat event in its fourth year, was the busiest ever with approximately 300 children and their families attending, both events being run with generous support from our staff, volunteers and trustees including Tilly Newton, Darren Sanders, Tom Fox, Vicky Collins, Andra Bacanu, Robin Richards, Reuben Key, Phoebe Bowley and Hayden Perry.

In collaboration with The Stacey Pre-School we hosted further fund-raising for the following charities:

It would be good for trustees to collaborate on additional ways in which we can support the community and potentially offer free community events, however, I acknowledge that this is hindered by a lack of reliable volunteering and trustee support to plan and host these type of events.

Friday Club

The Centre’s self-hosted social club for adults with learning difficulties and additional needs has seen a drop in numbers due to other social clubs/activities on Friday evenings that cater exclusively to this

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demographic. Whilst not providing a significant source of revenue, this is outweighed by being able to provide a safe and secure social club for our members.

I remain extremely grateful to our regular Friday Club volunteers, without whom this valuable club would be unable to run. Moving forward into 2025, the drop in numbers and the consideration that there are only 4 x regular volunteers, myself included, who can be reliably available 5pm-9pm to set up, run and clean up after Friday Club means that this social club will now be held on the 1[st] Friday of each month.

A very special mention is due to Reuben Key, without whom Friday Club would be unable to run in its current format.

The Community Gardeners

The Community Gardeners have seen several new members joining over the last 12 months, although we are actively seeking additional volunteers to join this friendly group as attendance for new members can be sporadic.

The volunteering team have been busy maintaining the Orchard, as well as weeding to the car park and perimeter, maintaining the sensory garden area and also in helping to manage a small allotment for the Pre-School children to enjoy.

The team is managed solely by Tom Fox who identifies gardening tasks that need completing, allocates these jobs and maintains a friendly team atmosphere with the volunteers, all of whom very much appreciate his time and input.

With volunteering numbers growing, to ensure that Tom Fox is not overwhelmed in terms of regular weekly commitment it would be beneficial for him and the gardening volunteers if he could rely on regular support from one or more Trustees, particularly those with gardening ability/knowledge, who can help him identify and allocate tasks and also take time to interact with the volunteering team, all of whom greatly appreciate the social aspect of the gardening club: this would be an excellent opportunity for valuable trustee engagement with some of our service users, which is an aspect of the Community Centre that is currently lacking.

Community Cycle Centre

The Community Cycle Centre have two large containers and a small office at the rear of the Stacey Centre. They meet every Saturday 10am – 2pm. The project takes in donations of old unwanted, unloved bikes and restores them back to health. These are given, in return for a small donation to cover costs to members of the public. They also repair bikes and carry out free safety checks to anyone who needs it. The organisation is run and managed by volunteers and is supported by donations.

They provide an outstanding community service, as they also make donations to deserving individuals. The compound area that they use on Saturdays is in a very poor condition and they have expressed their request for SCA’s support for improvements to be made which is currently being addressed by trustees.

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Kinetic Dance Academy

Kinetic Dance Academy hold various classes at the Stacey Centre for all ages from 2 years up to 18 years of age.

Restoration House Portsmouth

A small religious worship group who hire the Lounge every Sunday from 3pm-6pm

Enable Ability:

The Specialist Playscheme operates throughout school holidays from The Stacey Centre to support families from the local and wider community from postcodes PO1 to PO6 to access an inclusive specialist playscheme for children who have been diagnosed with severe physical disabilities, severe learning difficulties or complex autism. The service addresses the needs of children who require a 1:1 supervision ratio or higher and which cannot be accommodated on other playschemes.

The service operates throughout 9 weeks of the school holidays and has exclusive use of the centre and grounds (excluding the dedicated Forest School) from 8am until 4pm.

Yoga with Jo

Jo Florio teaches yoga and meditation on a Friday morning in our upper hall, everyone is welcome at the class and it is suitable for all abilities.

National Childbirth Trust:

NCT hold regular childbirth courses throughout the year and have already booked several hires for 2025.

Vivid Housing

Regularly hire the Lounge to host their residents’ meetings.

Christ Central Church

Having recently relocated from Shore Avenue, Christ Central Church will be holding their regular Sunday morning services from The Stacey Centre from January 2025.

The Stacey Pre-School:

The success of the Stacey Pre-School continues with our staff now welcoming over 40 families each week which is ably managed by Vicky Collins who continues to monitor quality in teaching and planning a rich and rewarding curriculum of activities. Our Ofsted inspection earned a well deserved “Good” rating with high praise for individual staff notably for Vicky, Hayley and Justyna.

Vicky is currently half way through training as a Forest School accredited Level 3 Leader. Natasha Jeram has also expressed interest in Level 2 Forst School Practitioner training, which will be a welcome addition to the staff training profile especially as Hayley Collins, Deputy & SENCo, completed her specialised EY SENCo course in May 2024. It cannot be stressed enough that undertaking additional training on top of a demanding full time role in the setting as well as managing their own domestic and personal timetables has been no easy feat and they are both to be congratulated.

Justyna Lewandoski, our Forest School Leader, has recently finalised submission for the Pre-School to be recognised as a Forest School Association accredited EY setting. We await confirmation in Spring 2025.

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Annual Return & AGM Report year end March 2024 Page 12 of 21

Whilst the Pre-School has surpassed both mine and Tilly’s original vision for the Association to manage their own EY setting at The Stacey Community Centre back in the Summer of 2021, by benefitting local families with much needed EY education and childcare, we have both been gratified to note that this has also enabled the Centre to remain financially sustainable long term and to no longer be reliant on revenue derived purely from hires which can notoriously be fluctuant and therefore unreliable.

I look forward to 2025.

Lynda Bowley

Centre Manager The Stacey Community Centre 08.12.24

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Treasurer’s Report:

For comparison, the Financial End of Year Accounts for year ending March 2024 compared to previous years are as follows:

y/e 2024 y/e 2023 y/e 2022 y/e 2021 y/e 2020 y/e 2019 y/e 2018
Income 205,236 143,510 53,660
Grants 2,500 15,578 39,911
Turnover Total: 207,736 159.088 93,571 60,580 59,120 58,923 56,996
Less Expenditure 167,785 120,652 66,006 41,113 53,118 56,812 55,544
Less Depreciation 9,154 7,945 6,228
Surplus 30,797 30,491 21,337 19,467 6,002 2,111 1,452

Reserves Policy:

On behalf of the Association I can confirm that it has retained approximately 3 months expenses (£40,000) to a separate reserves bank account.

Lynda Bowley

Acting Treasurer The Stacey Community Association 08.12.24

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: Financial Report

The Stacey Community Association Responsibilities of the Trustees

The Charity's Trustees are responsible for the preparation of the accounts. The charity is entitled to exemption from Audit under section 145 of the Charities Act 2011, however an independent examiners report is required.

The Trustees acknowledge their responsibilities for

a) Ensuring that the charity keeps proper accounting records in accordance with Section 130 of the Act. b) Preparing financial statements that give a true and fair view of the financial health of the charity at the end of the financial year and of it's income and expenditure for the year.

The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) Accounting and Reporting by Charities’ issued in March 2005 and present their report with the financial statements of the charity for the year ended 31 March 2024.

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INDEPENDENT EXAMINER’S REPORT

TO THE TRUSTEES OF

THE STACEY COMMUNITY ASSOCIATION

I report on the accounts of the above charity for the year ending 31[st] March 2024, which are set out on the following pages.

Respective responsibilities of trustee and examiner:

As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply.

It is my responsibility to state, in the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether, particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view by the accounts.

Independent Examiners Statement

In connection with my examination no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or

  2. to which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

A. Bacanu

Andra Bacanu (12.12.24)

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The Stacey Community Association - PROFIT & LOSS

The Stacey Community Association - Profit & Loss: Accounting Year 2023/24

Debit Credit
Turnover 208,987.00
Hire Revenue 56,779.00
Group Hire 48,292.00
Private Function Hire 8,487.00
Friday Club (Fund Raising) 3,419.00
Stacey Pre-School Fees 146,161.00
Local Authority Fees 130,290.00
Non LA fees 15,871.00
Grants 2,500.00
Local Authority (PCC) Staffing Grant 2,500.00
add Other Income 128.00
Interest Received 128.00
less Cost of Sales 143,993.00
Pre-School [Snacks] - Cost of Sales 3,800.00
Cost of Sales: Friday Club & Lunch Club 1,238.00
Cost of Sales: Pre-School Resources 8,366.00
Staff Salary 120,939.00
Staff Pension 3,542.00

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Staff Uniform 615.00
DBS Check 375.00
Staff Training 1,026.00
PAYE/NI Expense 4,092.00
Gross Profit 64,994.00
less Administration Expenses 25,029.00
Gas & Electric 9,168.00
Water 1,416.00
Waste Removal 1,420.00
Cleaning & Janitorial Supplies 2,236.00
Building Repairs & Maintenance 3,324.00
Rates 294.00
PPL/PPR Music Licence 1,288.00
Office Costs 110.00
Internet & Telephone 2,696.00
Mobile Phone 18.00
Stationery 59.00
Sundries 281.00
snacks
Accountancy Fees 378.00
Consultancy Fees 540.00
Subscriptions 417.00
Bank/Finance Charges 229.00
Insurance 1,155.00
less Tax-Disallowable Admin Expenses 14.00
Charitable Donations 14.00

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less Depreciation 9,154.00 Depreciation Charge 9,154.00

Operating Profit

30,797.00

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The Stacey Community Association - BALANCE SHEET

The Stacey Community Association – As at 31 March 2024

Capital Assets
Computer Equipment Brought Forward 1,261
Fixtures and Fittings Brought Forward 20,910
Other Capital Asset Brought Forward 3,790
Stacey Preschool - start up Brought Forward 9,884
Fixtures and Fittings Purchase 648
Other Capital Asset Purchase 10,644
-
Computer Equipment Depreciation Brought Forward 985
-
Fixtures and Fittings Depreciation Brought Forward 9,566
-
Other Capital Asset Depreciation Brought Forward 1,162
-
Stacey Preschool - start up Depreciation Brought Forward 4,278
-
Computer Equipment Depreciation In Year 193
-
Fixtures and Fittings Depreciation In Year 4,334
-
Other Capital Asset Depreciation 2,420
-
Stacey Preschool - start up Depreciation In Year 2,207
Net Book Value 21,991
Current Assets 98,614
Trade Debtors 19,948
Bank Account: Stacey Community Association Business Account 68,649
Bank Account: STACEY COMMUNIT CL 9,677
Bank Account: Petty Cash Tin 23/24 339
less Current Liabilities -

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Net Current Assets 98,614
Total Assets 120,605
Owner's Equity
Retained Profit 120,605
Total Owner's Equity 120,605

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