PATTISHALL PARISH HALL ASSOCIATION
TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
Registered charity number: 278360
PATTISHALL PARISH HALL ASSOCIATION Registered charity number: 278360 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021
Reference and administration
Principal address: School Road, Astcote, Northants, NN12 8NN Trustees: G Edmonds S Raper C Beddows-Leach
Structure, governance and management
The Charity is governed by a Trust Deed adopted in 1978 and revised in May 2014.
The Hall is run by a Management Committee.
Objectives and activities
The object of the Charity is to operate and run a Parish Hall.
The Hall is run for the benefit of all the inhabitants of the Parish of Pattishall and is also available for hire by those living outside the parish.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Achievements and performance
This has been a difficult year due to the on-going Covid pandemic. Whilst the Hall has been open whenever possible, in line with existing government guidelines, for those who chose to use it, it has also spent large periods shut to all. Advantage has been taken of the quieter periods to get some decorating done and to obtain new tables and chairs.
There have been no serious incidents during the year.
Financial review
The Charity’s principal source of income is normally from hiring fees and fund-raising, however very little fund-raising has been possible. This year however Covid related government grants were also significant.
The Charity holds its funds in bank and cash balances. The aim is to hold approximately 12 months of normal expenditure in unrestricted general funds, to cover on-going maintenance and running costs. At the year-end the unrestricted general funds less amounts due were above this level, partly due to the generous government grants received in the year. The grants received were generally calculated within bands, dependent upon rateable value of the premises, not loss of income.
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PATTISHALL PARISH HALL ASSOCIATION Registered charity number: 278360 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021
Future Plans
The Hall is now gradually re-opening, in line with current government guidelines. It is hoped that at some point in the near future more normal operations, at full capacity, will be allowed and all previous users, and some new ones, will be welcomed.
The Trustees declare that they have approved the report above.
Signed on behalf of the Trustees:
G Edmonds
S Raper
C Beddows-Leach
Date: 9 June 2021
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Registered Charity No: 278360
PATTISHALL PARISH HALL ASSOCIATION YEAR ENDED 31 MARCH 2021
RECEIPTS AND PAYMENTS SUMMARY
| Income Badminton Bank Interest Donations / grants Equipment hire Fund-raising Karate and self-defence Line dancing Mums & Tots /PreSchool Other clubs Private hire (parish) Private & other hire (non-parish) Scouts, cubs etc Expenditure Administration Water rates Cleaners /cleaning equipment Donation - contribution to car park Equipment Insurance Roof repair Maintenance & repairs Performing rights Heat & light Rent to Pattishall Playing Fields Association Senior Citizens Party Sundries surplus of income over expenditure transfers between funds Cash & bank balances b/f Cash & bank balances c/f |
2020/21 restricted total general designated funds £ £ £ £ 1,098 - - 1,098 9 - - 9 20,485 3,249 23,734 - - - - 126 - - 126 1,284 - - 1,284 1,082 - - 1,082 4,326 - - 4,326 1,885 - - 1,885 120 - - 120 336 - - 336 578 - - 578 31,329 - 3,249 34,578 141 - - 141 201 - - 201 3,311 - - 3,311 2,000 - - 2,000 23 2,109 5,749 7,881 1,101 - - 1,101 - - - - 2,375 - - 2,375 - - - - 3,714 - - 3,714 750 - - 750 54 - 54 163 - - 163 13,833 2,109 5,749 21,691 17,496 -2,109 -2,500 12,887 277 -277 - - 19,989 6,886 3,402 30,277 37,762 4,500 902 43,164 unrestricted funds |
2019/20 £ 1,214 35 2,193 - 1,144 2,539 1,697 2,842 7,044 538 2,393 721 |
|---|---|---|
| 22,360 | ||
| 153 278 4,764 - 1,285 1,090 750 5,063 1,128 5,935 750 425 135 |
||
| 21,756 | ||
| 604 - 29,673 |
||
| 30,277 |
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Registered Charity No: 278360
PATTISHALL PARISH HALL ASSOCIATION YEAR ENDED 31 MARCH 2021
STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE YEAR
| Cash at bank & in hand Balance in deposit account Balance in current account Cash in hand Other Monetary Assets Hire fees invoiced and due but not yet received Liabilities Supplier invoices received but unpaid, due after year-end Electricity supplier(2019 not yet invoiced, estimate) Parish Council loan (for roof) NOTES TO THE ACCOUNTS Grants & Donations Tescos South Northamptonshire Council Bernard Sunley Charitable Foundation tables & chairs Western Power Distribution senior citizens party South Northamptonshire Council covid-19 Pattishall Youth Club Barclays Other |
2020/21 £ 20,099 23,003 62 43,164 0 0 0 2,250 2020/21 £ 0 999 2,000 2,999 250 20,470 0 0 15 23,734 |
2019/20 £ 20,089 10,127 61 |
|---|---|---|
| 30,277 | ||
| 404 0 1,800 2,250 2019/20 £ 1,000 0 0 |
||
| 1,000 85 0 652 456 0 |
||
| 2,193 |
Funds
The restricted funds at the end of the year were £652 for a youth club potentially restarting and £250 for a future Senior Citizens Party (2020 - £2,750 for tables & chairs, £652 for a youth club).
At the end of the year £4,500 was included in a fund designated for sound-proofing and lighting (2020 - £6,886 tables and chairs).
Accounts prepared by Honorary Treasurer:
K J Stewart
Accounts approved by the Trustees and signed on their behalf:
G Edmonds
S Raper
C Beddows-Leach
9 June 2021
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Pattishall Parish Hall Association (registered charity number 278360) Independent examiner's report to the Trustees For the year ended 31 March 2021
I report to the trustees on my examination of the accounts of Pattishall Parish Hall Association (the charity) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Charity you are responsible for the preparation of the accounts, set on pages 1 to 4, in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
E Pomortseva ACA Loughton, Milton Keynes
Date: 9 June 2021