## **PATTISHALL PARISH HALL ASSOCIATION** **TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** **Registered charity number: 278360** **PATTISHALL PARISH HALL ASSOCIATION Registered charity number: 278360 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Reference and administration** Principal address: School Road, Astcote, Northants, NN12 8NN Trustees: G Edmonds S Raper C Beddows-Leach ## **Structure, governance and management** The Charity is governed by a Trust Deed adopted in 1978 and revised in May 2014. The Hall is run by a Management Committee. ## **Objectives and activities** The object of the Charity is to operate and run a Parish Hall. The Hall is run for the benefit of all the inhabitants of the Parish of Pattishall and is also available for hire by those living outside the parish. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Achievements and performance** This has been a difficult year due to the on-going Covid pandemic. Whilst the Hall has been open whenever possible, in line with existing government guidelines, for those who chose to use it, it has also spent large periods shut to all. Advantage has been taken of the quieter periods to get some decorating done and to obtain new tables and chairs. There have been no serious incidents during the year. ## **Financial review** The Charity’s principal source of income is normally from hiring fees and fund-raising, however very little fund-raising has been possible. This year however Covid related government grants were also significant. The Charity holds its funds in bank and cash balances. The aim is to hold approximately 12 months of normal expenditure in unrestricted general funds, to cover on-going maintenance and running costs. At the year-end the unrestricted general funds less amounts due were above this level, partly due to the generous government grants received in the year. The grants received were generally calculated within bands, dependent upon rateable value of the premises, not loss of income. 1 ## **PATTISHALL PARISH HALL ASSOCIATION Registered charity number: 278360 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Future Plans** The Hall is now gradually re-opening, in line with current government guidelines. It is hoped that at some point in the near future more normal operations, at full capacity, will be allowed and all previous users, and some new ones, will be welcomed. ## **The Trustees declare that they have approved the report above.** ## **Signed on behalf of the Trustees:** ## **G Edmonds** ## **S Raper** ## **C Beddows-Leach** **Date: 9 June 2021** 2 Registered Charity No: 278360 ## **PATTISHALL PARISH HALL ASSOCIATION YEAR ENDED 31 MARCH 2021** ## **RECEIPTS AND PAYMENTS SUMMARY** |**Income**
Badminton
Bank Interest
Donations / grants
Equipment hire
Fund-raising
Karate and self-defence
Line dancing
Mums & Tots /PreSchool
Other clubs
Private hire (parish)
Private & other hire (non-parish)
Scouts, cubs etc
**Expenditure**
Administration
Water rates
Cleaners /cleaning equipment
Donation - contribution to car park
Equipment
Insurance
Roof repair
Maintenance & repairs
Performing rights
Heat & light
Rent to Pattishall Playing Fields
Association
Senior Citizens Party
Sundries
**surplus of income over expenditure**
**transfers between funds**
Cash & bank balances b/f
Cash & bank balances c/f|**2020/21**
restricted
**total**
general
designated
funds
£
£
£
**£**
1,098
-
-
**1,098**
9
-
-
**9**
20,485
3,249
**23,734**
-
-
-
**-**
126
-
-
**126**
1,284
-
-
**1,284**
1,082
-
-
**1,082**
4,326
-
-
**4,326**
1,885
-
-
**1,885**
120
-
-
**120**
336
-
-
**336**
578
-
-
**578**
31,329
-
3,249
**34,578**
141
-
-
**141**
201
-
-
**201**
3,311
-
-
**3,311**
2,000
-
-
**2,000**
23
2,109
5,749
**7,881**
1,101
-
-
**1,101**
-
-
-
**-**
2,375
-
-
**2,375**
-
-
-
**-**
3,714
-
-
**3,714**
750
-
-
**750**
54
-
**54**
163
-
-
**163**
13,833
2,109
5,749
**21,691**
17,496
-2,109
-2,500
**12,887**
277
-277
-
**-**
19,989
6,886
3,402
**30,277**
37,762
4,500
902
**43,164**
unrestricted funds|_2019/20_
_£_
_1,214_
_35_
_2,193_
_-_
_1,144_
_2,539_
_1,697_
_2,842_
_7,044_
_538_
_2,393_
_721_| |---|---|---| |||_22,360_| |||_153_
_278_
_4,764_
_-_
_1,285_
_1,090_
_750_
_5,063_
_1,128_
_5,935_
_750_
_425_
_135_| |||_21,756_| |||**_604_**
**_-_**
_29,673_| |||_30,277_| _page 3_ Registered Charity No: 278360 ## **PATTISHALL PARISH HALL ASSOCIATION YEAR ENDED 31 MARCH 2021** ## **STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE YEAR** |**Cash at bank & in hand**
Balance in deposit account
Balance in current account
Cash in hand
**Other Monetary Assets**
Hire fees invoiced and due but not yet received
**Liabilities**
Supplier invoices received but unpaid, due after year-end
Electricity supplier(2019 not yet invoiced, estimate)
Parish Council loan (for roof)
**NOTES TO THE ACCOUNTS**
**Grants & Donations**
Tescos
South Northamptonshire Council
Bernard Sunley Charitable Foundation
tables & chairs
Western Power Distribution
senior citizens party
South Northamptonshire Council
covid-19
Pattishall Youth Club
Barclays
Other|**2020/21**
**£**
20,099
23,003
62
**43,164**
0
0
0
2,250
**2020/21**
**£**
0
999
2,000
2,999
250
20,470
0
0
15
23,734|_2019/20_
_£_
_20,089_
_10,127_
_61_| |---|---|---| |||_30,277_| |||_404_
_0_
_1,800_
_2,250_
_2019/20_
_£_
_1,000_
_0_
_0_| |||_1,000_
_85_
_0_
_652_
_456_
_0_| |||_2,193_| ## **Funds** The restricted funds at the end of the year were £652 for a youth club potentially restarting and £250 for a future Senior Citizens Party (2020 - £2,750 for tables & chairs, £652 for a youth club). At the end of the year £4,500 was included in a fund designated for sound-proofing and lighting (2020 - £6,886 tables and chairs). Accounts prepared by Honorary Treasurer: K J Stewart Accounts approved by the Trustees and signed on their behalf: G Edmonds S Raper C Beddows-Leach 9 June 2021 _page 4_ ## **Pattishall Parish Hall Association** (registered charity number 278360) **Independent examiner's report to the Trustees For the year ended 31 March 2021** I report to the trustees on my examination of the accounts of Pattishall Parish Hall Association (the charity) for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the charity trustees of the Charity you are responsible for the preparation of the accounts, set on pages 1 to 4, in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Charity as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: E Pomortseva ACA Loughton, Milton Keynes Date: 9 June 2021