CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412022 Period start date To 3110312023 Period end date Charity name: Washington Village Memorial Hall Charity registration number: 278148 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its goveming document Paro 1 17 The object of the charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the parish of Washington and the neighbourhood thereof without distinction of political, religious or other opinions including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. The Village Hall provided facilities in the year for regular users and monthly meeting s by a wide range of local clubs, organisations and individuals providing recreational activities. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confimiing whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.17 and Para 1.18 Public Benefit- All thè Trustees have read the Charity Commission's Guidance on Public BenefiL The Trustees have reviewed the charity's activities and have satisfied themselves that the charity's activities have com lied with the uidance. Additional information (optional} You ma choose lo include further statements where relevant about.. SORP reference Para 1.38 Policy on grant making NIA Para 1.38 Policy on social investment including program related investment NIA
ContribLrtion made by volunteers Par8 1.38 Availability of suitable volunteers remains the single most signlficant rlsk to the future viability of the Village Hall and the existence of the cha Other NIA Achievements and Performance SORP retsronc The Vlllage Hall provided facilities in the year for:. Summary of the main achiev8ments of the Charity, identifying th8 diff8rence the charity's work has made to the circumstan$ of its beneficiaries and any wid8r beneffts to society as whole. P8ro 1.20 13 regular weeklyi 9 regular monthly and a $mall number of onevoff events. The regular activities included aduft ballet, fitn8ss, Morrls danclng Pllates and Yoga, Dog Training Club, Puddin g Club, art class, martial arts club, Sclence Group. Country music. $ugarcrall Parish Council and W.1. meetings. Improvemerts to the Village Hall: funds from the Charltlos fund ralslng have been used to continue with improvements to the Village Hall and its facllities. Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 NIA Perfornian of fundraising activities against objectives Set Par8 1.41 NIA Investment perfomiance against objectives Para 1.41 NIA
Other NIA
Financial Review Review of the charty's financial position at the end of the eriod Statement explaining the policy for holding reserves stating why they are held Para 1.21 See Ccla Roport ye 3110312023 submitted separately P#ra 1.22 The charlty has a reserves pollcy, a long tsrni maintenanco plan and agreed actlons rèqulred to chleve the necessary flnanclal reserves. Malntenance expenditure is allocatsd to the reserves In accordance wlth the long term maintenance plan. At the end of each Ilnanclal year, a proportion of the avallable funds Is allocated to the reserves b tho Trustee Board. £19 196 NIA Amount of reseryes held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties aboLrt the charity continuing as a going Concem P•r• 1.22 P•r8 1.22 Parn 1.24 NIA Pirn 1.23 NIA Addltlonal Inforniatlon (opllonal You ma choose to include further statements where relevant about.. The ¢harlty'8 prlnclpal 8ource of lund• The charty'8 principal sources of funds lincludlng any fundraising) Hlr• charges for the u80 of the Vlllage Hall Fund ral8lng events hosted by the charlty Expendlturo l• dlroctad solely toward8 th8 malntenance and Improvement of tho Village Hall and its fa¢blitle8 to allow It to contlnue to Support the objects of tho charfty and meet the expectatlons of organISaOn$ and indlvlduals that Usor P¥r• 1.47 Investment policy and obje¢tives including any social investment policy adopt8d NIA Pgra 1.46 Continued loss of exlstlng volunteer force. Efforts continue to recruit addltlonal volunteerg. The avallablllty of Trustees and voluntsers remalns th8 single most slgnlficant risk to thè future vlablllty of the Vlllage Hall and tho existence of the charl A des¢ripiion of the principal risks facing the charity ParB 1.46 Other NIA
Structure, Governance and Management Description of charity's trusts-. Type of governing document NIA Para 1 25 Charity Commission Scheme dated 1 5th Janua 1979 Trust Deed How is the charity constituted? Para 1.25 a*SOC131ion CIO. Trustee selection methods including details of any constrtutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1.25 A maximum of four Trustees may be selected at the Annual General Meeting. Reprnsentative Trustees may be nominated by organisations specified in the governing document. A maximum of two Trustees may be appoint ted by the elected and represen tslive Trustees. Addltlonal Inforniatlon loptlonal) You ma ¢hoos8 to include furth8r statements where relevant about.. Policies and procedures adopted for the induction and training of trustees NIA P•r• 1.51 The charrty's organisational structure and any wider network with which the charity works NIA P•r¥ 1.51 Relationship with any related parties Parn 1.51 NIA Other NIA Reference and Administrative details Chari name Other name the charil uses Re istered charrt number Charity's principal address Washin NIA 2748148 Washington Village Memorial Hall School Lane, Washington. Nr Pulborough. West Sussex RH20 4AP ton Villa e Memorial Hall
Names of the charity trustees who manage the charlty Truste• name Olll¢e Irf *ry) Name of per8on lor body) entitled Int trusts• If a Annual General Meeting Annual General Meeting Annual General Meeting Annual General Me8ting Representative Twstee Lorna Goldsmith" Patricia O'shea Chair Secretary TaSUrer Rob Gerig Tracey Slaughter Helen Twine 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re Dlre¢ttsr name rtwasa roved Name of trustees holding title to property belongirvj to the tharity Tru•t•• n•m• Board of Trustse•
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the ¢hanty on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional Inforniallon {optional) Names and addresses of adVIr$ (Optlonal Infommtlon) Type of Name Address adviser Name of chief executive or names of senlor staff memberJ (Opiional infomiation) Exemptions from disclosure Reason for non4rsclosure of ke nnel details Other o tional inforniation
Declarations The trustees declare that they havo approved the trustees, report abovè. Slgn•d on behalf of the ch 's trustees Slgnaturels) Full nam8(81 Posltlon leg Secretary, Chair, etc) Patricia O'shea Trustee arKI Settetary Date 2910112023
Charity No: 278148
WASHINGTON VILLAGE MEMORIAL HALL
Receipts and payments accounts
| For the period from |
1 April 2022 | To | 31 March 2023 | |||
|---|---|---|---|---|---|---|
Section A Receipts and payments
| Section A Receipts and payments | Section A Receipts and payments | |||
|---|---|---|---|---|
| General a/c A1 Receipts 16708 4604 UtilityRefunds 752 Maintenance 60 Sundries 0 HMRC 91 Hall Hire Fees for lastyear 3575 Hall Hire Deposits 2200 Hall Hire Creditors 386 SundryCreditors & Hire Deposits 424 - Bank Interest - Sundrycreditors - grants - maintenance float - 28,799 NONE - Sub total - Total receipts 28,799 A3 Payments Hall Hire Fees Refunded 79 Fundraising Costs 10 Utilities 5,537 Maintenance-General 4,962 Maintenance-New Floor 11,228 Employee Wages 4,824 Sundries 2,790 HMRC 91 Debtors 1,570 Hall Hire Deposits refunded 2,997 Hall Hire Creditors 271 674 - - - Sub total 35,032 to the nearest £ Hall Hire Charges £17,111.43 less transfers from Improvement a/c of £403.75 Fundraising £5,328.83 less transfers from Improvement a/c of £725.23 100 Club Subscriptions £1064 less transfer from Gen Ac of £24 Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sundry Creditors £627.67 Less transfer to Imp Ac of £24 Creditors i.e paid re last year £403.75 Less transfer of £403.75 to Gen Ac 100 Club Prizes £550.00: Less transfer of £15 to Gen Ac 100 Club payments to Gen Ac £732.95: Less transfer of £700 donation & £10.23 100 Club |
- - - - 143 - - - - - 1040 - 404 - - 1,587 - - 1,587 - - - - - - - - - - - 0 535 23 558 100 Club improvement a/c to the nearest £ |
to the nearest £ - - - - - - - - - - 48 - - - 48 - - 48 - - - - - - - - - - - - - - Hampshire Trust Bank |
Total Funds to the nearest £ |
|
| 16,708 | ||||
| 4,604 | ||||
| 752 | ||||
| 60 | ||||
| 143 | ||||
| 91 | ||||
| 3,575 | ||||
| 2,200 | ||||
| 386 | ||||
| 424 | ||||
| 1,040 | ||||
| 48 | ||||
| 404 | ||||
| - | ||||
| - | ||||
| 30,433 | ||||
| - | ||||
| - | ||||
| 30,433 | ||||
Hall Hire Fees Refunded |
79 | - | 79 | |
| Fundraising Costs | 10 | 10 | ||
| Utilities | 5,537 | - | 5,537 | |
| Maintenance-General | 4,962 | - | 4,962 | |
| Maintenance-New Floor | 11,228 | 11,228 | ||
| Employee Wages | 4,824 | - | - | 4,824 |
| Sundries | 2,790 | - | - | 2,790 |
| HMRC | 91 | - | - | 91 |
| Debtors | 1,570 | - | - | 1,570 |
| Hall Hire Deposits refunded | 2,997 | - | - | 2,997 |
| Hall Hire Creditors | 271 | - | - | 271 |
| Sundry Creditors £627.67 Less transfer to Imp Ac of £24 |
674 | - | - | 674 |
| Creditors i.e paid re last year £403.75 Less transfer of £403.75 to Gen Ac |
- | 0 | - | - |
| 100 Club Prizes £550.00: Less transfer of £15 to Gen Ac |
- | 535 | - | 535 |
| 100 Club payments to Gen Ac £732.95: Less transfer of £700 donation & £10.23 100 Club |
- | 23 | - | 23 |
| **Sub total ** | 35,032 | 558 | - | 35,589 |
CCXX R1 accounts (SS)
04/08/2024
1
| A4 Asset and investment purchases, | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| (see table) | |||||||||
| New Equipment | 5,079 | - | - | 5,079 | |||||
| **Sub total ** | 5,079 | - | - | 5,079 | |||||
| Total payments | 40,111 | 558 | - | 40,668 | |||||
| **Net of receipts/(payments) ** | - 11,312 | 1,029 | 48 | - 10,235 | |||||
| A5 Transfers between funds | 1,105 | - 1,105 | - | - | |||||
| A6 Cash funds last year end | 14,461 | 1,407 | 19,148 | 35,016 | |||||
| **Cash funds this year end ** | 4,254 | 1,331.38 | 19,196 | 24,781 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Closing Bank Balances Details Hall Hire Debtors – regulars Hall Hire Debtors – one-off 100 Club Subscriptions Entrust Account Details None Details Fixed Facilities Furniture & Equipment Details Utilities Chanctonbury Room floor Hall Hire Charges Creditors Hall Hire Deposits Creditors Sundry Creditors 100 Club Prizes to be paid Total cash funds (agree balances with receipts and payments account(s)) |
GENERAL A/C to nearest £ |
GENERAL A/C to nearest £ |
to nearest £ 100 CLUB IMPROVEMENT A/C |
|---|---|---|---|---|
| 4,254 | 1,331 | |||
| - | - | |||
| 4,254 | 1,331 | |||
| OK GENERAL A/C to nearest £ 3,003 431 312 131 - General A/C General A/C General A/c General A/c General A/c General A/c General A/c Improvement A/c Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
OK | |||
| to nearest £ 100 CLUB IMPROVEMENT A/C |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Cost (optional) | ||||
| - | ||||
| Cost (optional) | ||||
| 24,605 | ||||
| 22,509 | ||||
| Amount due (optional) |
||||
| Utilities | General A/c | 672 | ||
| Chanctonbury Room floor | General A/c | 6,464 | ||
| Hall Hire Charges Creditors | General A/c | 386 | ||
| Hall Hire Deposits Creditors | General A/c | 797 | ||
| Sundry Creditors | General A/c | 274 | ||
| 100 Club Prizes to be paid | Improvement A/c | 190 |
CCXX R2 accounts (SS)
04/08/2024
2
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name | ||
|---|---|---|---|
| R Gerig |
CCXX R3 accounts (SS)
04/08/2024
3
CC16a
Last Year
to the nearest £
13,287 797 - 54 110
1,560 1,162 1,050 896 41
10,000 100 29,056
29,056
323
3,317 4,684 - 4,259 1,483 110 1,213 1,560 66
585
17,599
CCXX R4 accounts (SS)
04/08/2024
4
1,254 18,853 10,203 - 24,813 35,016
HAMPSHIRE TRUST BANK to nearest £ 19,196 - 19,196
OK
HAMPSHIRE TRUST BANK to nearest £
-
Current value (optional) -
Current value (optional)
When due (optional)
CCXX R5 accounts (SS)
04/08/2024
5
Date of approval
CCXX R6 accounts (SS)
04/08/2024
6
Charity No: 278148
WASHINGTON VILLAGE MEMORIAL HALL
Receipts and payments accounts
| For the period from |
1 April 2022 | To | 31 March 2023 | |||
|---|---|---|---|---|---|---|
Section A Receipts and payments
| Section A Receipts and payments | Section A Receipts and payments | |||
|---|---|---|---|---|
| General a/c A1 Receipts 16708 4604 UtilityRefunds 752 Maintenance 60 Sundries 0 HMRC 91 Hall Hire Fees for lastyear 3575 Hall Hire Deposits 2200 Hall Hire Creditors 386 SundryCreditors & Hire Deposits 424 - Bank Interest - Sundrycreditors - grants - maintenance float - 28,799 NONE - Sub total - Total receipts 28,799 A3 Payments Hall Hire Fees Refunded 79 Fundraising Costs 10 Utilities 5,537 Maintenance-General 4,962 Maintenance-New Floor 11,228 Employee Wages 4,824 Sundries 2,790 HMRC 91 Debtors 1,570 Hall Hire Deposits refunded 2,997 Hall Hire Creditors 271 674 - - - Sub total 35,032 to the nearest £ Hall Hire Charges £17,111.43 less transfers from Improvement a/c of £403.75 Fundraising £5,328.83 less transfers from Improvement a/c of £725.23 100 Club Subscriptions £1064 less transfer from Gen Ac of £24 Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sundry Creditors £627.67 Less transfer to Imp Ac of £24 Creditors i.e paid re last year £403.75 Less transfer of £403.75 to Gen Ac 100 Club Prizes £550.00: Less transfer of £15 to Gen Ac 100 Club payments to Gen Ac £732.95: Less transfer of £700 donation & £10.23 100 Club |
- - - - 143 - - - - - 1040 - 404 - - 1,587 - - 1,587 - - - - - - - - - - - 0 535 23 558 100 Club improvement a/c to the nearest £ |
to the nearest £ - - - - - - - - - - 48 - - - 48 - - 48 - - - - - - - - - - - - - - Hampshire Trust Bank |
Total Funds to the nearest £ |
|
| 16,708 | ||||
| 4,604 | ||||
| 752 | ||||
| 60 | ||||
| 143 | ||||
| 91 | ||||
| 3,575 | ||||
| 2,200 | ||||
| 386 | ||||
| 424 | ||||
| 1,040 | ||||
| 48 | ||||
| 404 | ||||
| - | ||||
| - | ||||
| 30,433 | ||||
| - | ||||
| - | ||||
| 30,433 | ||||
Hall Hire Fees Refunded |
79 | - | 79 | |
| Fundraising Costs | 10 | 10 | ||
| Utilities | 5,537 | - | 5,537 | |
| Maintenance-General | 4,962 | - | 4,962 | |
| Maintenance-New Floor | 11,228 | 11,228 | ||
| Employee Wages | 4,824 | - | - | 4,824 |
| Sundries | 2,790 | - | - | 2,790 |
| HMRC | 91 | - | - | 91 |
| Debtors | 1,570 | - | - | 1,570 |
| Hall Hire Deposits refunded | 2,997 | - | - | 2,997 |
| Hall Hire Creditors | 271 | - | - | 271 |
| Sundry Creditors £627.67 Less transfer to Imp Ac of £24 |
674 | - | - | 674 |
| Creditors i.e paid re last year £403.75 Less transfer of £403.75 to Gen Ac |
- | 0 | - | - |
| 100 Club Prizes £550.00: Less transfer of £15 to Gen Ac |
- | 535 | - | 535 |
| 100 Club payments to Gen Ac £732.95: Less transfer of £700 donation & £10.23 100 Club |
- | 23 | - | 23 |
| **Sub total ** | 35,032 | 558 | - | 35,589 |
CCXX R1 accounts (SS)
04/08/2024
1
| A4 Asset and investment purchases, | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| (see table) | |||||||||
| New Equipment | 5,079 | - | - | 5,079 | |||||
| **Sub total ** | 5,079 | - | - | 5,079 | |||||
| Total payments | 40,111 | 558 | - | 40,668 | |||||
| **Net of receipts/(payments) ** | - 11,312 | 1,029 | 48 | - 10,235 | |||||
| A5 Transfers between funds | 1,105 | - 1,105 | - | - | |||||
| A6 Cash funds last year end | 14,461 | 1,407 | 19,148 | 35,016 | |||||
| **Cash funds this year end ** | 4,254 | 1,331.38 | 19,196 | 24,781 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Closing Bank Balances Details Hall Hire Debtors – regulars Hall Hire Debtors – one-off 100 Club Subscriptions Entrust Account Details None Details Fixed Facilities Furniture & Equipment Details Utilities Chanctonbury Room floor Hall Hire Charges Creditors Hall Hire Deposits Creditors Sundry Creditors 100 Club Prizes to be paid Total cash funds (agree balances with receipts and payments account(s)) |
GENERAL A/C to nearest £ |
GENERAL A/C to nearest £ |
to nearest £ 100 CLUB IMPROVEMENT A/C |
|---|---|---|---|---|
| 4,254 | 1,331 | |||
| - | - | |||
| 4,254 | 1,331 | |||
| OK GENERAL A/C to nearest £ 3,003 431 312 131 - General A/C General A/C General A/c General A/c General A/c General A/c General A/c Improvement A/c Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
OK | |||
| to nearest £ 100 CLUB IMPROVEMENT A/C |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Cost (optional) | ||||
| - | ||||
| Cost (optional) | ||||
| 24,605 | ||||
| 22,509 | ||||
| Amount due (optional) |
||||
| Utilities | General A/c | 672 | ||
| Chanctonbury Room floor | General A/c | 6,464 | ||
| Hall Hire Charges Creditors | General A/c | 386 | ||
| Hall Hire Deposits Creditors | General A/c | 797 | ||
| Sundry Creditors | General A/c | 274 | ||
| 100 Club Prizes to be paid | Improvement A/c | 190 |
CCXX R2 accounts (SS)
04/08/2024
2
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name | ||
|---|---|---|---|
| R Gerig |
CCXX R3 accounts (SS)
04/08/2024
3
CC16a
Last Year
to the nearest £
13,287 797 - 54 110
1,560 1,162 1,050 896 41
10,000 100 29,056
29,056
323
3,317 4,684 - 4,259 1,483 110 1,213 1,560 66
585
17,599
CCXX R4 accounts (SS)
04/08/2024
4
1,254 18,853 10,203 - 24,813 35,016
HAMPSHIRE TRUST BANK to nearest £ 19,196 - 19,196
OK
HAMPSHIRE TRUST BANK to nearest £
-
Current value (optional) -
Current value (optional)
When due (optional)
CCXX R5 accounts (SS)
04/08/2024
5
Date of approval
CCXX R6 accounts (SS)
04/08/2024
6