CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110412022 Period start date To
3110312023
Period end date
Charity name: Washington Village Memorial Hall
Charity registration number: 278148
Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
goveming document
Paro 1 17
The object of the charity is the provision
and maintenance of a Village Hall for the
use of the inhabitants of the parish of
Washington and the neighbourhood
thereof without distinction of political,
religious or other opinions including
use for meetings, lectures and classes,
and for other forms of recreation and
leisure-time occupation, with the object
of improving the conditions of life for
the said inhabitants.
The Village Hall provided facilities in
the year for regular users and monthly
meeting s by a wide range of local
clubs, organisations and individuals
providing recreational activities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Statement confimiing
whether the trustees have
had regard lo the guidance
issued by the Charity
Commission on public
benefit
Para 1.17 and
Para 1.18
Public Benefit- All thè Trustees have
read the Charity Commission's
Guidance on Public BenefiL The
Trustees have reviewed the charity's
activities and have satisfied themselves
that the charity's activities have
com
lied with the
uidance.
Additional information (optional}
You ma
choose lo include further statements where relevant about..
SORP reference
Para 1.38
Policy on grant making
NIA
Para 1.38
Policy on social investment
including program related
investment
NIA
ContribLrtion made by
volunteers
Par8 1.38
Availability of suitable volunteers
remains the single most signlficant rlsk
to the future viability of the Village Hall
and the existence of the cha
Other
NIA
Achievements and Performance
SORP retsronc*
The Vlllage Hall provided facilities in the
year for:.
Summary of the main
achiev8ments of the Charity,
identifying th8 diff8rence the
charity's work has made to
the circumstan$ of its
beneficiaries and any wid8r
beneffts to society as
whole.
P8ro 1.20
13 regular weeklyi
9 regular monthly and a $mall number of
onevoff events.
The regular activities included aduft
ballet, fitn8ss, Morrls danclng* Pllates
and Yoga, Dog Training Club, Puddin g
Club, art class, martial arts club,
Sclence Group. Country music.
$ugarcrall Parish Council and W.1.
meetings.
Improvemerts to the Village Hall: funds
from the Charltlos fund ralslng have
been used to continue with
improvements to the Village Hall and its
facllities.
Addltlonal Informatlon (optlonal)
You ma
choose to include further statements where relevant about..
Achievements against
objectives set
Para 1.41
NIA
Perfornian of fundraising
activities against objectives
Set
Par8 1.41
NIA
Investment perfomiance
against objectives
Para 1.41
NIA
Other
NIA
Financial Review
Review of the charty's
financial position at the end
of the
eriod
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.21
See Ccla Roport ye 3110312023
submitted separately
P#ra 1.22
The charlty has a reserves pollcy, a long
tsrni maintenanco plan and agreed
actlons rèqulred to chleve the necessary
flnanclal reserves. Malntenance
expenditure is allocatsd to the reserves
In accordance wlth the long term
maintenance plan. At the end of each
Ilnanclal year, a proportion of the
avallable funds Is allocated to the
reserves b tho Trustee Board.
£19 196
NIA
Amount of reseryes held
Reasons for holding zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties aboLrt the
charity continuing as a going
Concem
P•r• 1.22
P•r8 1.22
Parn 1.24
NIA
Pirn 1.23
NIA
Addltlonal Inforniatlon (opllonal
You ma
choose to include further statements where relevant about..
The ¢harlty'8 prlnclpal 8ource of lund•
The charty'8 principal
sources of funds lincludlng
any fundraising)
Hlr• charges for the u80 of the Vlllage
Hall
Fund ral8lng events hosted by the
charlty
Expendlturo l• dlroctad solely toward8
th8 malntenance and Improvement of
tho Village Hall and its fa¢blitle8 to allow
It to contlnue to Support the objects of
tho charfty and meet the expectatlons of
organISaOn$ and indlvlduals that Usor
P¥r• 1.47
Investment policy and
obje¢tives including any
social investment policy
adopt8d
NIA
Pgra 1.46
Continued loss of exlstlng volunteer
force. Efforts continue to recruit
addltlonal volunteerg. The avallablllty of
Trustees and voluntsers remalns th8
single most slgnlficant risk to thè future
vlablllty of the Vlllage Hall and tho
existence of the charl
A des¢ripiion of the principal
risks facing the charity
ParB 1.46
Other
NIA
Structure, Governance and Management
Description of charity's
trusts-.
Type of governing document
NIA
Para 1 25
Charity Commission Scheme dated 1 5th
Janua
1979
Trust Deed
How is the charity
constituted?
Para 1.25
a*SOC131ion CIO.
Trustee selection methods
including details of any
constrtutional provisions e.g.
election to post or name of
any person or body entrtled
to appoint one or more
trustees
Para 1.25
A maximum of four Trustees may be
selected at the Annual General Meeting.
Reprnsentative Trustees may be
nominated by organisations specified in
the governing document. A maximum
of two Trustees may be appoint ted by
the elected and represen tslive
Trustees.
Addltlonal Inforniatlon loptlonal)
You ma ¢hoos8 to include furth8r statements where relevant about..
Policies and procedures
adopted for the induction
and training of trustees
NIA
P•r• 1.51
The charrty's organisational
structure and any wider
network with which the
charity works
NIA
P•r¥ 1.51
Relationship with any
related parties
Parn 1.51
NIA
Other
NIA
Reference and Administrative details
Chari
name
Other name the charil
uses
Re istered charrt
number
Charity's principal address
Washin
NIA
2748148
Washington Village Memorial Hall
School Lane, Washington.
Nr Pulborough. West Sussex
RH20 4AP
ton Villa
e Memorial Hall
Names of the charity trustees who manage the charlty
Truste• name
Olll¢e Irf *ry)
Name of per8on lor body) entitled
Int trusts•
If a
Annual General Meeting
Annual General Meeting
Annual General Meeting
Annual General Me8ting
Representative Twstee
Lorna Goldsmith"
Patricia O'shea
Chair
Secretary
TaSUrer
Rob Gerig
Tracey Slaughter
Helen Twine
10
12
13
14
15
16
17
18
19
20
orate trustees - names of the directors at the date the re
Dlre¢ttsr name
rtwasa
roved
Name of trustees holding title to property belongirvj to the tharity
Tru•t•• n•m•
Board of Trustse•
Funds held as custodian trustees on behalf of others
Description of the assets
NIA
held in this capacity
Name and objects of the
¢hanty on whose behalf the
assets are held and how this
falls within the custodian
charity's objects
NIA
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own
assets
NIA
Additional Inforniallon {optional)
Names and addresses of adVIr$ (Optlonal Infommtlon)
Type of
Name
Address
adviser
Name of chief executive or names of senlor staff memberJ (Opiional infomiation)
Exemptions from disclosure
Reason for non4rsclosure of ke
nnel details
Other o
tional inforniation
Declarations
The trustees declare that they havo approved the trustees, report abovè.
Slgn•d on behalf of the ch
's trustees
Slgnaturels)
Full nam8(81
Posltlon leg Secretary,
Chair, etc)
Patricia O'shea
Trustee arKI Settetary
Date
2910112023
**Charity No: 278148**
## **WASHINGTON VILLAGE MEMORIAL HALL**
**Receipts and payments accounts**
|**For the period**
**from**|**1 April 2022**||**To**||**31 March 2023**||
|---|---|---|---|---|---|---|
## **Section A Receipts and payments**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||
|---|---|---|---|---|
|**General a/c**
**A1 Receipts**
**16708**
**4604**
UtilityRefunds
**752**
Maintenance
**60**
Sundries
**0**
HMRC
**91**
Hall Hire Fees for lastyear
**3575**
Hall Hire Deposits
**2200**
Hall Hire Creditors
**386**
SundryCreditors & Hire Deposits
**424**
**-**
Bank Interest
**-**
Sundrycreditors
**-**
grants
**-**
maintenance float
**-**
**28,799**
NONE
**-**
**_Sub total_ -**
**_Total receipts_ 28,799**
**A3 Payments**
Hall Hire Fees Refunded
**79**
Fundraising Costs
**10**
Utilities
**5,537**
Maintenance-General
**4,962**
Maintenance-New Floor
**11,228**
Employee Wages
**4,824**
Sundries
**2,790**
HMRC
**91**
Debtors
**1,570**
Hall Hire Deposits refunded
**2,997**
Hall Hire Creditors
**271**
**674**
**-**
**-**
**-**
**_Sub total_ 35,032**
**to the nearest**
**£**
Hall Hire Charges £17,111.43 less transfers
from Improvement a/c of £403.75
Fundraising £5,328.83 less transfers from
Improvement a/c of £725.23
100 Club Subscriptions £1064 less transfer
from Gen Ac of £24
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales, (see**
**table).**
Sundry Creditors £627.67
Less transfer to Imp Ac of £24
Creditors i.e paid re last year £403.75
Less transfer of £403.75 to Gen Ac
100 Club Prizes £550.00:
Less transfer of £15 to Gen Ac
100 Club payments to Gen Ac £732.95:
Less transfer of £700 donation & £10.23
100 Club||**-**
**-**
**-**
**-**
**143**
**-**
**-**
**-**
**-**
**-**
**1040**
**-**
**404**
**-**
**-**
**1,587**
**-**
**-**
**1,587**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**0**
**535**
**23**
**558**
**100 Club**
**improvement**
**a/c**
**to the nearest**
**£**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**48**
**-**
**-**
**-**
**48**
**-**
**-**
**48**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Hampshire**
**Trust Bank**|**Total Funds**
**to the nearest £**|
|||||**16,708**|
|||||**4,604**|
|||||**752**|
|||||**60**|
|||||**143**|
|||||**91**|
|||||**3,575**|
|||||**2,200**|
|||||**386**|
|||||**424**|
|||||**1,040**|
|||||**48**|
|||||**404**|
|||||**-**|
|||||**-**|
|||||**30,433**|
||||||
|||||**-**|
|||||**-**|
||||||
|||||**30,433**|
||||||
|
Hall Hire Fees Refunded|**79**||**-**|**79**|
|Fundraising Costs|**10**|||**10**|
|Utilities|**5,537**||**-**|**5,537**|
|Maintenance-General|**4,962**||**-**|**4,962**|
|Maintenance-New Floor|**11,228**|||**11,228**|
|Employee Wages|**4,824**|**-**|**-**|**4,824**|
|Sundries|**2,790**|**-**|**-**|**2,790**|
|HMRC|**91**|**-**|**-**|**91**|
|Debtors|**1,570**|**-**|**-**|**1,570**|
|Hall Hire Deposits refunded|**2,997**|**-**|**-**|**2,997**|
|Hall Hire Creditors|**271**|**-**|**-**|**271**|
|Sundry Creditors £627.67
Less transfer to Imp Ac of £24|**674**|**-**|**-**|**674**|
|Creditors i.e paid re last year £403.75
Less transfer of £403.75 to Gen Ac|**-**|**0**|**-**|**-**|
|100 Club Prizes £550.00:
Less transfer of £15 to Gen Ac|**-**|**535**|**-**|**535**|
|100 Club payments to Gen Ac £732.95:
Less transfer of £700 donation & £10.23
100 Club|**-**|**23**|**-**|**23**|
|**_Sub total_ **|**35,032**|**558**|**-**|**35,589**|
CCXX R1 accounts (SS)
04/08/2024
1
|**A4 Asset and investment purchases,**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**(see table)**||||||||||
|New Equipment||**5,079**||**-**||**-**||**5,079**||
|**_Sub total_ **||**5,079**||**-**||**-**||**5,079**||
|||||||||||
|**_Total payments_**||**40,111**||**558**||**-**||**40,668**||
|||||||||||
|**_Net of receipts/(payments)_ **||**- 11,312**||**1,029**||**48**||**- 10,235**||
|**A5 Transfers between funds**||**1,105**||**- 1,105**||**-**||**-**||
|**A6 Cash funds last year end**||**14,461**||**1,407**||**19,148**||**35,016**||
|**_Cash funds this year end_ **||**4,254**||**1,331.38**||**19,196**||**24,781**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the charity’s own**
**use**|**Details**
**Closing Bank Balances**
**Details**
**Hall Hire Debtors – regulars**
**Hall Hire Debtors – one-off**
**100 Club Subscriptions**
**Entrust Account**
**Details**
**None**
**Details**
**Fixed Facilities**
**Furniture & Equipment**
**Details**
**Utilities**
**Chanctonbury Room floor**
**Hall Hire Charges Creditors**
**Hall Hire Deposits Creditors**
**Sundry Creditors**
**100 Club Prizes to be paid**
**_Total cash funds_**
(agree balances with receipts
and payments account(s))|**GENERAL A/C**
**to nearest £**|**GENERAL A/C**
**to nearest £**|**to nearest £**
**100 CLUB**
**IMPROVEMENT**
**A/C**|
|---|---|---|---|---|
|||**4,254**||**1,331**|
|||**-**||**-**|
|||**4,254**||**1,331**|
|||OK
**GENERAL A/C**
**to nearest £**
**3,003**
**431**
**312**
**131**
**-**
General A/C
General A/C
General A/c
General A/c
General A/c
General A/c
General A/c
Improvement A/c
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**||OK|
|||||**to nearest £**
**100 CLUB**
**IMPROVEMENT**
**A/C**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Cost (optional)**|
|||||**-**|
|||||**Cost (optional)**|
|||||**24,605**|
|||||**22,509**|
|||||**Amount due**
**(optional)**|
||**Utilities**|General A/c||**672**|
||**Chanctonbury Room floor**|General A/c||**6,464**|
||**Hall Hire Charges Creditors**|General A/c||**386**|
||**Hall Hire Deposits Creditors**|General A/c||**797**|
||**Sundry Creditors**|General A/c||**274**|
||**100 Club Prizes to be paid**|Improvement A/c||**190**|
CCXX R2 accounts (SS)
04/08/2024
2
Signed by one or two trustees on behalf of all the trustees
||Signature||Print Name|
|---|---|---|---|
||||R Gerig|
CCXX R3 accounts (SS)
04/08/2024
3
**CC16a**
## **Last Year**
**to the nearest £**
**13,287 797 - 54 110**
**1,560 1,162 1,050 896 41**
**10,000 100 29,056**
**29,056**
**323**
**3,317 4,684 - 4,259 1,483 110 1,213 1,560 66**
**585**
**17,599**
CCXX R4 accounts (SS)
04/08/2024
4
**1,254 18,853 10,203 - 24,813 35,016**
**HAMPSHIRE TRUST BANK to nearest £ 19,196 - 19,196**
OK
**HAMPSHIRE TRUST BANK to nearest £**
**-**
**Current value (optional) -**
**Current value (optional)**
**When due (optional)**
CCXX R5 accounts (SS)
04/08/2024
5
Date of approval
CCXX R6 accounts (SS)
04/08/2024
6
**Charity No: 278148**
## **WASHINGTON VILLAGE MEMORIAL HALL**
**Receipts and payments accounts**
|**For the period**
**from**|**1 April 2022**||**To**||**31 March 2023**||
|---|---|---|---|---|---|---|
## **Section A Receipts and payments**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||
|---|---|---|---|---|
|**General a/c**
**A1 Receipts**
**16708**
**4604**
UtilityRefunds
**752**
Maintenance
**60**
Sundries
**0**
HMRC
**91**
Hall Hire Fees for lastyear
**3575**
Hall Hire Deposits
**2200**
Hall Hire Creditors
**386**
SundryCreditors & Hire Deposits
**424**
**-**
Bank Interest
**-**
Sundrycreditors
**-**
grants
**-**
maintenance float
**-**
**28,799**
NONE
**-**
**_Sub total_ -**
**_Total receipts_ 28,799**
**A3 Payments**
Hall Hire Fees Refunded
**79**
Fundraising Costs
**10**
Utilities
**5,537**
Maintenance-General
**4,962**
Maintenance-New Floor
**11,228**
Employee Wages
**4,824**
Sundries
**2,790**
HMRC
**91**
Debtors
**1,570**
Hall Hire Deposits refunded
**2,997**
Hall Hire Creditors
**271**
**674**
**-**
**-**
**-**
**_Sub total_ 35,032**
**to the nearest**
**£**
Hall Hire Charges £17,111.43 less transfers
from Improvement a/c of £403.75
Fundraising £5,328.83 less transfers from
Improvement a/c of £725.23
100 Club Subscriptions £1064 less transfer
from Gen Ac of £24
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales, (see**
**table).**
Sundry Creditors £627.67
Less transfer to Imp Ac of £24
Creditors i.e paid re last year £403.75
Less transfer of £403.75 to Gen Ac
100 Club Prizes £550.00:
Less transfer of £15 to Gen Ac
100 Club payments to Gen Ac £732.95:
Less transfer of £700 donation & £10.23
100 Club||**-**
**-**
**-**
**-**
**143**
**-**
**-**
**-**
**-**
**-**
**1040**
**-**
**404**
**-**
**-**
**1,587**
**-**
**-**
**1,587**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**0**
**535**
**23**
**558**
**100 Club**
**improvement**
**a/c**
**to the nearest**
**£**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**48**
**-**
**-**
**-**
**48**
**-**
**-**
**48**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Hampshire**
**Trust Bank**|**Total Funds**
**to the nearest £**|
|||||**16,708**|
|||||**4,604**|
|||||**752**|
|||||**60**|
|||||**143**|
|||||**91**|
|||||**3,575**|
|||||**2,200**|
|||||**386**|
|||||**424**|
|||||**1,040**|
|||||**48**|
|||||**404**|
|||||**-**|
|||||**-**|
|||||**30,433**|
||||||
|||||**-**|
|||||**-**|
||||||
|||||**30,433**|
||||||
|
Hall Hire Fees Refunded|**79**||**-**|**79**|
|Fundraising Costs|**10**|||**10**|
|Utilities|**5,537**||**-**|**5,537**|
|Maintenance-General|**4,962**||**-**|**4,962**|
|Maintenance-New Floor|**11,228**|||**11,228**|
|Employee Wages|**4,824**|**-**|**-**|**4,824**|
|Sundries|**2,790**|**-**|**-**|**2,790**|
|HMRC|**91**|**-**|**-**|**91**|
|Debtors|**1,570**|**-**|**-**|**1,570**|
|Hall Hire Deposits refunded|**2,997**|**-**|**-**|**2,997**|
|Hall Hire Creditors|**271**|**-**|**-**|**271**|
|Sundry Creditors £627.67
Less transfer to Imp Ac of £24|**674**|**-**|**-**|**674**|
|Creditors i.e paid re last year £403.75
Less transfer of £403.75 to Gen Ac|**-**|**0**|**-**|**-**|
|100 Club Prizes £550.00:
Less transfer of £15 to Gen Ac|**-**|**535**|**-**|**535**|
|100 Club payments to Gen Ac £732.95:
Less transfer of £700 donation & £10.23
100 Club|**-**|**23**|**-**|**23**|
|**_Sub total_ **|**35,032**|**558**|**-**|**35,589**|
CCXX R1 accounts (SS)
04/08/2024
1
|**A4 Asset and investment purchases,**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**(see table)**||||||||||
|New Equipment||**5,079**||**-**||**-**||**5,079**||
|**_Sub total_ **||**5,079**||**-**||**-**||**5,079**||
|||||||||||
|**_Total payments_**||**40,111**||**558**||**-**||**40,668**||
|||||||||||
|**_Net of receipts/(payments)_ **||**- 11,312**||**1,029**||**48**||**- 10,235**||
|**A5 Transfers between funds**||**1,105**||**- 1,105**||**-**||**-**||
|**A6 Cash funds last year end**||**14,461**||**1,407**||**19,148**||**35,016**||
|**_Cash funds this year end_ **||**4,254**||**1,331.38**||**19,196**||**24,781**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the charity’s own**
**use**|**Details**
**Closing Bank Balances**
**Details**
**Hall Hire Debtors – regulars**
**Hall Hire Debtors – one-off**
**100 Club Subscriptions**
**Entrust Account**
**Details**
**None**
**Details**
**Fixed Facilities**
**Furniture & Equipment**
**Details**
**Utilities**
**Chanctonbury Room floor**
**Hall Hire Charges Creditors**
**Hall Hire Deposits Creditors**
**Sundry Creditors**
**100 Club Prizes to be paid**
**_Total cash funds_**
(agree balances with receipts
and payments account(s))|**GENERAL A/C**
**to nearest £**|**GENERAL A/C**
**to nearest £**|**to nearest £**
**100 CLUB**
**IMPROVEMENT**
**A/C**|
|---|---|---|---|---|
|||**4,254**||**1,331**|
|||**-**||**-**|
|||**4,254**||**1,331**|
|||OK
**GENERAL A/C**
**to nearest £**
**3,003**
**431**
**312**
**131**
**-**
General A/C
General A/C
General A/c
General A/c
General A/c
General A/c
General A/c
Improvement A/c
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**||OK|
|||||**to nearest £**
**100 CLUB**
**IMPROVEMENT**
**A/C**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Cost (optional)**|
|||||**-**|
|||||**Cost (optional)**|
|||||**24,605**|
|||||**22,509**|
|||||**Amount due**
**(optional)**|
||**Utilities**|General A/c||**672**|
||**Chanctonbury Room floor**|General A/c||**6,464**|
||**Hall Hire Charges Creditors**|General A/c||**386**|
||**Hall Hire Deposits Creditors**|General A/c||**797**|
||**Sundry Creditors**|General A/c||**274**|
||**100 Club Prizes to be paid**|Improvement A/c||**190**|
CCXX R2 accounts (SS)
04/08/2024
2
Signed by one or two trustees on behalf of all the trustees
||Signature||Print Name|
|---|---|---|---|
||||R Gerig|
CCXX R3 accounts (SS)
04/08/2024
3
**CC16a**
## **Last Year**
**to the nearest £**
**13,287 797 - 54 110**
**1,560 1,162 1,050 896 41**
**10,000 100 29,056**
**29,056**
**323**
**3,317 4,684 - 4,259 1,483 110 1,213 1,560 66**
**585**
**17,599**
CCXX R4 accounts (SS)
04/08/2024
4
**1,254 18,853 10,203 - 24,813 35,016**
**HAMPSHIRE TRUST BANK to nearest £ 19,196 - 19,196**
OK
**HAMPSHIRE TRUST BANK to nearest £**
**-**
**Current value (optional) -**
**Current value (optional)**
**When due (optional)**
CCXX R5 accounts (SS)
04/08/2024
5
Date of approval
CCXX R6 accounts (SS)
04/08/2024
6