Trustees' Annual Report for the period
Period start date Period end date 01 July 2022 30 June 2023
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To
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 277689
Milton Keynes Amateur Operatic Society MKAOS
Charity's principal address Buttermilk Hall Farm
Stoke Road Blisworth Northants NN7 3DP
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr K J Amies Treasurer
2 Mr J Dowell Chairman
3 Mrs V Amies Secretary
4 Mr M S Putman President
5 Mr L A Smith Trustee From 05-02-2023
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of | advisers (Optional information) | advisers (Optional information) |
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| Type of adviser | Name | Address |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Revised and Adopted 25-04-12 Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Elected by members at AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To educate the public in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts.
Summary of the objects of the charity set out in its governing document
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The Trustees have reviewed the guidance at trustee meetings and have resolved that MKAOS shall continue to provide an outlet for members and children of the local community in Milton Keynes and surrounding areas to practise and learn in the activities of the performing arts and shall provide an opportunity for members of the local public to access and experience the performing arts within their own community.
See also Section D
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Milton Keynes AOS continues to be led by and organised by an Executive Committee, drawing on the skills and resources of others where necessary.
2022 -2023 was a difficult but rewarding year, as we began to rebuild our audiences following the hiatus caused by covid and the National Lockdown.
We performed our pantomime Robin & Marion A Sherwood Tale in December 2022. Audience numbers were more cautious in the post covid market but with careful budgeting against increasing prices, we were able to return an overall profit.
There were no plans to stage a musical in the summer but for the year ahead, we have the Production Team in place for our pantomime Jack And The Beanstalk in December 2023 and the musical The Little Mermaid in June 2024.
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Section E Financial review
The Society’s current policy is to maintain a sufficient level of reserves to Brief statement of the cushion against any adverse economic conditions and consequently any charity’s policy on reserves shortfall in revenue. The trustees consider it prudent that reserves should be sufficient to cover one year’s overheads and production costs of one show.
Details of any funds materially in deficit
NONE
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kevin John Amies Position (eg Secretary, Chair, Treasurer etc) Date 3rd May 2024
Victoria Jane Amies
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YEAR END ACCOUNTS
(as at 30[th] June 2023)
Workshop: The Rosebery Room, Newport Road, Woolstone, Milton Keynes, MK15 0AA Registered Charity No: 277689
BALANCE SHEET (as at 30th June 2023)
| Fixed Assets Current Assets (Net) Debtors Prepayments & Accrued Income Cash At Bank - CafCash Cash On Deposit - CafGold Investment (NBV) Creditors Accruals & Deferred Income Capital Account Balance Forward Net Movement in Funds For Year |
0 0 15,434 1 33,349 30,605 859 80,246 1,331 2 25,277 3 26,608 53,638 50,099 3,539 53,638 2023 £ |
0 0 5,911 1 51,124 30,303 857 88,194 2,131 35,965 38,095 50,099 76,701 (26,602) 50,099 2022 £ |
|---|---|---|
Notes:
1 Jack & the Beanstalk (Panto 2023/24) & Disney's Little Mermaid (2024) expenditure in advance; Society insurance & Rosebery Rooms rent prepaid
2 Accounts Payable at 30/06/23
3 Jack & the Beanstalk (Panto 2023/24) & Disney's Little Mermaid (2024) income in advance;
Page 1 of 4
Registered Charity No: 277689
INCOME & EXPENDITURE ACCOUNT (Year Ending 30th June 2023)
| Income Membership Fees Gift Aid Bank Interest - CafCash - CafGold Dividend On Investment Investment Revaluation - Gain / (Loss) Shows - Panto - Summer Show Miscellaneous Income Expenditure Rosebery Rooms - Other - Insurance - Electricity - Rent - Rates - Water Insurance Committee Expenses Depreciation (of Fixed Assets) Gifts & Donations NODA - Society Membership Printing, Postage & Stationery Bank Charges Web Site Shows - Panto - Summer Show Miscellaneous Net Movement in Funds For Year Notes: |
2023 £ 0 122 80 302 41 1 1 80,174 0 400 2 81,120 246 3 448 317 4 3,049 5 0 170 1,765 6 72 0 0 230 396 7 107 69 70,713 0 0 77,581 3,539 |
2022 £ 0 143 5 19 34 (101) 83,399 34,357 0 117,855 773 481 167 2,256 0 160 743 5 0 0 0 200 378 6 96 259 76,137 62,807 0 144,457 (26,602) |
|---|---|---|
1 Small gain on revaluation of Barclays Shares as at 30/06/2023
- 2 Sale of old curtain tracks
3 Clear out of Rosebery Rooms and gutter repairs
4 General cost of electricity increased in the period
5 Adjustment for Rosebery Room rent prepayments
6 Adjustment for Society insurance prepayments
7 Includes rental of PO Box to protect officers personal details online
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Registered Charity No: 277689
PANTO ACCOUNT
| 2022/23 Robin & Marion £ Income Ticket Sales 71,979 1 Box Office Fees 0 Show Membership Fees 610 Programme Sales 399 2 Sponsorship Revenue 0 Advertising Revenue 0 Merchandise Sales 2,661 5 FOH Sales - Other 0 Raffle Ticket Sales 4,435 Photography/ Video 0 Script Sales 90 80,174 Expenditure Director 0 Choreographer 400 Musical Director 1,500 Orchestra/Band 0 Box Office 1,009 Costumes 2,636 Donation (from Raffle) 4,435 3 Insurance 0 Intro Evening / Auditions 20 Lighting 15,911 Sound 4,636 Continuity 0 Special Effects 1,391 Printing (Progs / Posters / Booking Forms) 1,857 Props 668 Publicity 1,181 Rehearsal Hall Hire 1,835 Rehearsal Pianist 0 Royalties 0 Scripts 312 Set Hire 8,088 4 Set Other 7,803 4 FOH Dressing 0 Theatre Hire 14,220 Classroom Hire 0 Van Hire 0 Merchandise Purchases 1,959 5 FOH Purchases 87 Give Aways & Raffle Prizes 350 Stage Manager 414 DVD/Photography 0 Cast Party 0 Miscellaneous 0 70,713 Panto Net Income/Expenditure 9,461 |
2021/22 Cinderella £ 75,723 0 500 1,817 0 0 1,021 0 4,303 0 35 83,399 250 400 1,430 0 2,731 2,733 4,303 2 0 0 20,339 3,085 0 950 1,560 627 1,207 1,544 0 0 313 13,200 4,966 0 13,920 0 0 655 0 373 422 0 0 1,129 76,137 7,261 |
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Notes to the Panto Accounts
- 1 Less shows than previous years but ticket price also increased.
2 One programme included with each ticket order for this show as ticket price increased .
3 To Dogs for Good (Raffle).
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4 Cheaper set than previous year's production but bespoke show cloth required to be made; show cloth included in 'Set Other'.
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5 Insufficient merchandise purchased in prior year. More supplies purchased in this year hence higher purchases and higher sales.
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Registered Charity No: 277689
SUMMER SHOW ACCOUNTS
| Income Ticket Sales Box Office Fees Show Membership Fees Programme Sales Sponsorship Revenue Advertising Revenue Merchandise Sales FOH Sales - Other Raffle Ticket Sales Photography/ Video Script Sales Other Income Expenditure Director Choreographer Musical Director Orchestra/Band Box Office Costumes Donation (from Raffle) Insurance Intro Evening / Auditions Lighting Sound Continuity Special Effects Printing (Progs / Posters / Booking Forms) Props Publicity Rehearsal Hall Hire Rehearsal Pianist Royalties Scripts Set Hire Set Other FOH Dressing Theatre Hire Classroom Hire Van Hire Merchandise Purchases FOH Purchases Give Aways & Raffle Prizes Stage Manager DVD/Photography Cast Party Miscellaneous Show Net Income/Expenditure |
2023 Shrek £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
2022 Shrek £ 28,376 0 755 900 0 0 0 0 0 0 0 4,326 1 34,357 250 400 300 6,288 1,303 5,983 0 0 197 6,946 6,528 0 312 1,854 1,992 357 1,970 1,284 5,448 1,060 10,948 1,740 0 6,720 0 0 28 0 0 588 0 0 312 62,807 (28,451) |
|---|---|---|
Notes to the Panto Accounts
1 Insurance claim income for Covid related delay of Shrek and associate ticket sales losses and abortive Page 4 of 4
Registered Charity No: 277689
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