## **Trustees' Annual Report for the period** Period start date Period end date 01 July 2022 30 June 2023 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 277689 Milton Keynes Amateur Operatic Society MKAOS **Charity's principal address** Buttermilk Hall Farm Stoke Road Blisworth **Northants NN7 3DP** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr K J Amies Treasurer
2 Mr J Dowell Chairman
3 Mrs V Amies Secretary
4 Mr M S Putman President
5 Mr L A Smith Trustee From 05-02-2023
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **April 2009** **TAR** 1 |**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Revised and Adopted 25-04-12 Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Elected by members at AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To educate the public in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts. **Summary of the objects of the charity set out in its governing document** **April 2009** **TAR** 2 The Trustees have reviewed the guidance at trustee meetings and have resolved that MKAOS shall continue to provide an outlet for members and children of the local community in Milton Keynes and surrounding areas to practise and learn in the activities of the performing arts and shall provide an opportunity for members of the local public to access and experience the performing arts within their own community. See also Section D **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **April 2009** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Milton Keynes AOS continues to be led by and organised by an Executive Committee, drawing on the skills and resources of others where necessary. 2022 -2023 was a difficult but rewarding year, as we began to rebuild our audiences following the hiatus caused by covid and the National Lockdown. We performed our pantomime Robin & Marion A Sherwood Tale in December 2022. Audience numbers were more cautious in the post covid market but with careful budgeting against increasing prices, we were able to return an overall profit. There were no plans to stage a musical in the summer but for the year ahead, we have the Production Team in place for our pantomime Jack And The Beanstalk in December 2023 and the musical The Little Mermaid in June 2024. **April 2009** **TAR** 4 ## **Section E Financial review** The Society’s current policy is to maintain a sufficient level of reserves to **Brief statement of the** cushion against any adverse economic conditions and consequently any **charity’s policy on reserves** shortfall in revenue. The trustees consider it prudent that reserves should be sufficient to cover one year’s overheads and production costs of one show. **Details of any funds materially in deficit** ## NONE ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Kevin John Amies **Position (eg Secretary, Chair,** Treasurer **etc) Date** 3rd May 2024 Victoria Jane Amies **April 2009** **TAR** 5 ## **YEAR END ACCOUNTS** **(as at 30[th] June 2023)** Workshop: The Rosebery Room, Newport Road, Woolstone, Milton Keynes, MK15 0AA Registered Charity No: 277689 **BALANCE SHEET (as at 30th June 2023)** |**Fixed Assets**
**Current Assets (Net)**
Debtors
Prepayments & Accrued Income
Cash At Bank - CafCash
Cash On Deposit - CafGold
Investment (NBV)
Creditors
Accruals & Deferred Income
**Capital Account**
Balance Forward
Net Movement in Funds For Year|0
0
15,434
1
33,349
30,605
859
80,246
1,331
2
25,277
3
26,608
**53,638**
50,099
3,539
**53,638**
**2023**
**£**|0
0
5,911
1
51,124
30,303
857
88,194
2,131
35,965
38,095
**50,099**
76,701
(26,602)
**50,099**
**2022**
**£**| |---|---|---| ## **Notes:** 1 Jack & the Beanstalk (Panto 2023/24) & Disney's Little Mermaid (2024) expenditure in advance; Society insurance & Rosebery Rooms rent prepaid 2 Accounts Payable at 30/06/23 3 Jack & the Beanstalk (Panto 2023/24) & Disney's Little Mermaid (2024) income in advance; Page 1 of 4 Registered Charity No: 277689 **INCOME & EXPENDITURE ACCOUNT (Year Ending 30th June 2023)** |**Income**
Membership Fees
Gift Aid
Bank Interest - CafCash
- CafGold
Dividend On Investment
Investment Revaluation - Gain / (Loss)
Shows - Panto
- Summer Show
Miscellaneous Income
**Expenditure**
Rosebery Rooms - Other
- Insurance
- Electricity
- Rent
- Rates
- Water
Insurance
Committee Expenses
Depreciation (of Fixed Assets)
Gifts & Donations
NODA - Society Membership
Printing, Postage & Stationery
Bank Charges
Web Site
Shows - Panto
- Summer Show
Miscellaneous
**Net Movement in Funds For Year**
**Notes:**|**2023**
**£**
0
122
80
302
41
1
1
80,174
0
400
2
81,120
246
3
448
317
4
3,049
5
0
170
1,765
6
72
0
0
230
396
7
107
69
70,713
0
0
77,581
**3,539**|**2022**
**£**
0
143
5
19
34
(101)
83,399
34,357
0
117,855
773
481
167
2,256
0
160
743
5
0
0
0
200
378
6
96
259
76,137
62,807
0
144,457
**(26,602)**| |---|---|---| 1 Small gain on revaluation of Barclays Shares as at 30/06/2023 - 2 Sale of old curtain tracks 3 Clear out of Rosebery Rooms and gutter repairs 4 General cost of electricity increased in the period 5 Adjustment for Rosebery Room rent prepayments 6 Adjustment for Society insurance prepayments 7 Includes rental of PO Box to protect officers personal details online Page 2 of 4 Registered Charity No: 277689 ## **PANTO ACCOUNT** |**2022/23**
**_Robin & Marion_**
**£**
**Income**
Ticket Sales
71,979
1
Box Office Fees
0
Show Membership Fees
610
Programme Sales
399
2
Sponsorship Revenue
0
Advertising Revenue
0
Merchandise Sales
2,661
5
FOH Sales - Other
0
Raffle Ticket Sales
4,435
Photography/ Video
0
Script Sales
90
80,174
**Expenditure**
Director
0
Choreographer
400
Musical Director
1,500
Orchestra/Band
0
Box Office
1,009
Costumes
2,636
Donation (from Raffle)
4,435
3
Insurance
0
Intro Evening / Auditions
20
Lighting
15,911
Sound
4,636
Continuity
0
Special Effects
1,391
Printing (Progs / Posters / Booking Forms)
1,857
Props
668
Publicity
1,181
Rehearsal Hall Hire
1,835
Rehearsal Pianist
0
Royalties
0
Scripts
312
Set Hire
8,088
4
Set Other
7,803
4
FOH Dressing
0
Theatre Hire
14,220
Classroom Hire
0
Van Hire
0
Merchandise Purchases
1,959
5
FOH Purchases
87
Give Aways & Raffle Prizes
350
Stage Manager
414
DVD/Photography
0
Cast Party
0
Miscellaneous
0
70,713
**Panto Net Income/Expenditure**
**9,461**|**2021/22**
**_Cinderella_**
**£**
75,723
0
500
1,817
0
0
1,021
0
4,303
0
35
83,399
250
400
1,430
0
2,731
2,733
4,303
2
0
0
20,339
3,085
0
950
1,560
627
1,207
1,544
0
0
313
13,200
4,966
0
13,920
0
0
655
0
373
422
0
0
1,129
76,137
**7,261**| |---|---| ## **Notes to the Panto Accounts** - 1 Less shows than previous years but ticket price also increased. 2 One programme included with each ticket order for this show as ticket price increased . 3 To Dogs for Good (Raffle). - 4 Cheaper set than previous year's production but bespoke show cloth required to be made; show cloth included in 'Set Other'. - 5 Insufficient merchandise purchased in prior year. More supplies purchased in this year hence higher purchases and higher sales. Page 3 of 4 Registered Charity No: 277689 ## **SUMMER SHOW ACCOUNTS** |**Income**
Ticket Sales
Box Office Fees
Show Membership Fees
Programme Sales
Sponsorship Revenue
Advertising Revenue
Merchandise Sales
FOH Sales - Other
Raffle Ticket Sales
Photography/ Video
Script Sales
Other Income
**Expenditure**
Director
Choreographer
Musical Director
Orchestra/Band
Box Office
Costumes
Donation (from Raffle)
Insurance
Intro Evening / Auditions
Lighting
Sound
Continuity
Special Effects
Printing (Progs / Posters / Booking Forms)
Props
Publicity
Rehearsal Hall Hire
Rehearsal Pianist
Royalties
Scripts
Set Hire
Set Other
FOH Dressing
Theatre Hire
Classroom Hire
Van Hire
Merchandise Purchases
FOH Purchases
Give Aways & Raffle Prizes
Stage Manager
DVD/Photography
Cast Party
Miscellaneous
**Show Net Income/Expenditure**|**2023**
**_Shrek_**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**|**2022**
**_Shrek_**
**£**
28,376
0
755
900
0
0
0
0
0
0
0
4,326
1
34,357
250
400
300
6,288
1,303
5,983
0
0
197
6,946
6,528
0
312
1,854
1,992
357
1,970
1,284
5,448
1,060
10,948
1,740
0
6,720
0
0
28
0
0
588
0
0
312
62,807
**(28,451)**| |---|---|---| ## **Notes to the Panto Accounts** 1 Insurance claim income for Covid related delay of Shrek and associate ticket sales losses and abortive Page 4 of 4 Registered Charity No: 277689 CHARITY COMMISSION FOR ENGLANO AND WALES Indep•ndent •xamln rnporton th• acc Rtrporttoth•tntSl*l "' :..':::ffiILTO riFS nm TELI thi ae¢(iunts forth• yar •nd 16113 Chaffty no (ff any) I reporttsth• trUSts•8 my •YAxina¥Oll Ot ao¢oty of th• abDV• R¥pon•ll>1111140 and Al tho ¢h•ritYtru#e4•dlMTfU41. YOU Irn rthpyiAW•lor th•propqr•kn ba& alp•port oflha a￿nts In ￿￿r&Unc•¥Ith th• wutr•m•nts Ofth• Ch•raes A 2011 (trArf). I r•pDrt In rwp•ot ofmy qxamlnltlon Gfth TnwV• acto￿tr oul urthr 145 2011 Act In ¢urylr4 sxfi rrty exwnination, I follu￿d ts appll￿ Dlm(*IDns qfv￿ by the Charty Comml iIDd•r 145(5)(b} of thoAct Indep•nd•nt I hm campiotthl my wmlngthrn I th•t nD mthrknt mill•rn h •XWnln•rf• •t*•M•nt eoma to my a￿￿tI01b<0th0r tkn that dlfA*sed bekny ? h e•)nllth w ¥thlth D)è tsu8Etrlo that ln. •ny mat*ri•l a¢xaUn￿rl T•cwd•ww•ncé l(•ptin accu￿ne•￿￿ ••dkn 130 IhbAc* or wllh th• •xamH)allG41 lo whlcjy ¥Muon 9hwld be drxfi tn ord•rth •nabkn o . Pkn ttskgtè th? wonkn in ts brnck*Mthey (h IiGt8ppty. zoi Ilam•: VIQ MALL FCI BARTON.L&CLAY BEDFORDSHtRB MK45 4JU IER Q¢tober2018 Section B Disr.IosLire Onty complete rf the examiner needs to highlight matters of con￿rn (see CC32. Independent examlnation of charity accounts.. directions and guidance for examinets). Glve here brfef detalls of any items that the axaminarwishes to dlsclose. IER October 2018