Trustees’ Annual Report for the period
From 01/09/2019 Period start date to 31/08/2020 Period end date
Charity name: Ravenscote Junior School Parent Teacher Association
Charity registration number: 277432
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To enhance the education facilities for the pupils of Ravenscote Junior School |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified inthe accounts. |
Para 1.17 and 1.19 |
Annual Fireworks event Annual Summer Fair “Party in the park” 4 x social disco’s for pupils |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have read and integrated the guidance on public benefit and as such 2 of our main events annually are open to the public. |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During this year, despite the challenging fund raising environment, thanks to strong reserves the Ravenscote Junior School Parent Teacher Association has raised sufficient funds to provide the following to the school via grants:: Robotics Workshop Science Week - Assembly Robotics Workshop Egyptians Show Double Decker Bus and conversion to Library In addition we have held two open social events to draw in the wider community – a fireworks display that draws approx. 5k people from the local area in November 2019, however later community events had to be cancelled due to Covid restrictions. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Ravenscote Junior School Parent Teacher Association ends the financial period having funded some fantastic facilities for the school as per its mission and holds pragmatic reserves for planned events and investments in the following period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold reserves for two reasons: 1) To fund the costs for our large fireworks display 2) Where we are saving for larger investments that cannot be funded instantly |
| Amount of reserves held | Para 1.22 | £24,592 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
| Structure, Governance and Management | ||
| Description of charity’s trusts: |
||
| Type of governing document (trust deed, royal charter) |
Para 1.25 | PTA UK Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post by a quorum of parents and teachers from Ravenscote Junior School on an annual basis |
Reference and Administrative details
| Charityname | Ravenscote JuniorSchool ParentTeacher Association |
|---|---|
| Other name the charity uses | NA |
| Registered charity number | 277432 |
| Charity’s principal address | Care of: Ravenscote Junior School Old Bisley Rd, Frimley, Camberley GU16 9RE |
Names of the charity trustees who manage the charity
| 1 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Kris Dyer | Chairperson | |||
| Michael Cutting | Treasurer | |||
| Adam Jefferson | Secretary |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year NA Funds held as custodian trustees on behalf of others
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
NA
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Kris Dyer Position (eg Secretary, Chair Chair, etc) Date 30/11/2020
Charity Name No (if any) RAVENSCOTE PARENT TEACHER ASSOC 277432 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2019 31/08/2020
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 30,374 - - - - - - - 30,374 - - - 30,374 22,878 422 9,540 - - - - - - 32,841 - - - 32,841 - 2,466 - 27,059 24,592 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 30,374 - - - - - - - 30,374 - - - 30,374 22,878 422 9,540 - - - - - - 32,841 - - - 32,841 - 2,466 |
Total funds to the nearest £ 30,374 - - - - - - - 30,374 - - - 30,374 22,878 422 9,540 - - - - - - 32,841 - - - 32,841 - 2,466 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Event Income | 30,374 | 49,690 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
30,374 | 49,690 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 49,690 | ||||||
| Event Costs | 22,878 | 33,829 | ||||
| PTA Costs | 422 | 679 | ||||
| Grants to Ravenscote School | 9,540 | 11,966 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 32,841 | 46,474 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 46,474 | ||||||
| - 2,466 | - | - 2,466 | 3,215 | |||
| - | - | - | - | |||
| 27,059 | - | 27,059 | 23,843 | |||
| 24,592 | - | 24,592 | 27,059 |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Signature N/A Details Details N/A Details N/A Details N/A Bank & Cash PayPal Net working capital Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 24,592 - - - - - 24,592 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Kris Dyer |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Kris Dyer | 30/11/2020 | ||
Signed by one or two trustees on behalf of all the trustees
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name Ravenscote Junior School Parent Teacher Association |
|---|---|
| 31stAugust 2020 Charity no (if any) 277432 |
|
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] August 2020.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 17/11/2020 |
|---|---|---|
| Sharon Prictoe | ||
| ACCA - FCCA | ||
| 171 Cheylesmore Drive, Frimley | ||
| Surrey GU16 9BL |
Oct 2018
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