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2025-03-31-accounts

COX GREEN COMMUNITY CENTRE

Registered Charity No. 277252-R

FINANCIAL STATEMENTS FOR THE YEAR ENDED 3 ~~1~~[ST] MARCH 2025

COX GREEN COMMUNITY CENTRE

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025

LEGAL AND ADMINISTRATIVE DETAILS

Registered Charity Number
:
Status
:
Principal Address
:
Trustees at the date of this report
:
277252-R
Unincorporated Charity
51 Highfield Lane
Cox Green
Maidenhead
Berkshire
SL6 3AX
Trustee
Mr. Mark Julian Russell
Mrs. Ruby Doughty
Mrs. Jennifer Hopper
Mr. Robert Winlo
Mr. Christopher Moriarty
Mr. Gary Reeves
Appointed by
Community Association
Community Association
Diocese of Oxford
Diocese of Oxford
RBWM
RBWM

Mr. Moriarty and Mr. Reeves were appointed on 21st October 2024, replacing Mr. Adams and Mrs. Howes who resigned on the 22nd August 2024.

The Trustees are appointed by the bodies shown according to their own internal processes over which the Centre has no influence. The appointing bodies are responsible for the induction and training of their Trustees.

Governing Document : Trust Deed dated 15[th] December 1978. Objects of the Charity : For the benefit of the Inhabitants of Cox Green in the County of Berkshire and its immediate neighbourhood without distinction of sex or political, religious or other opinions by associating the Local Authorities, Voluntary Organisations and Inhabitants in a common effort to advance Education and Religion. To provide facilities for recreation and leisure time occupation with the object of improving the conditions of life of the said Inhabitants. Solicitors : Kidd Rapinet Bankers : Caf Bank Limited Examiners : Grey and Green Ltd. 268 Bath Road Slough Berkshire SL1 4DX Co-operation with other charities : Cox Green Community Association (265963) and Victory Hall Trust (264285) both have similar objectives, i.e. “for the benefit of the community of Cox Green”.

(1)

COX GREEN COMMUNITY CENTRE TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025

ORGANISATION

The Trustees meet annually to review the Charity’s activities. Authority is delegated to the Management Committee which meets every three months. Responsibility for day to day operations at the Community Centre is delegated, as appropriate, to the Duty Manager and the Centre’s Staff.

RESERVES

It is the policy of the Charity to maintain free reserves which, after taking into consideration the required asset base at the Community Centre, are sufficient to service the objects of the Charity. The Centre's running costs are largely fixed and its income variable, necessitating that these reserves be held at a relatively high level Purchases of capital equipment are financed out of existing cash deposits, and from grants and donations.

Restricted reserves consist of the portion of net book values of capital items for which specified funding was received, surpluses built up by the Pre School Activity in previous years, which can be used only for activities benefiting children and young people, and the unspent balances on grants and donations made for specific purposes. At the 31[st] March 2025 these reserves were made up as follows :

Net book value of the funded portion of cooker, toilets and other equipment
Pre School and Summer Camp surpluses
Net book value of funded portion of new entrance
£
28,471
23,639
24,800
76,909

The net book values do not represent a future cash commitment.

RISK MANAGEMENT POLICIES

The Centre maintains a raft of policies and procedures which, together with comprehensive insurance cover, are intended, inter alia, to mitigate the governance, operational, financial and external risks that it faces. At its regular meetings the Management Committee reviews past and forecast financial performance and decide on any corrective action necessary. The Trust Deed provides for the actions to be taken by the Trustees in the event of the Centre becoming, in their view, unviable or unable to satisfactorily deliver its objectives. Financial and administrative controls are operated to provide security against the possibility of fraud.

INVESTMENT POWERS

The Trustees have powers under the Trust Deed to make investments at their absolute discretion, as they think fit.

TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The law applicable to charities in England and Wales requires the Trustees to prepare for each financial year financial statements which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities’ Act 2011. They are also responsible for safeguarding the assets of the Charity.

(2)

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COX GREEN COMMUNITY CENfRE REPORT OF THE INDEPENDENT EXAMtNER TO THE TRUSTEES OF COX COMMUNITY CENTRE I r¢porton the accouttts of theTrust fortheyearend¢d 31 Mar¢h 2025 which aTc set out oll pages 5 to 14. Respettlve re$poD5ibi]ities of trustees and ex&rnlner The ¢hatity's trustees considerthat an audit is noi requiTd forthi5 yearunderseetion 144121 of th¢ Charities Act 2011 (the 2011 A¢il and that an independent examin3ljoii Is needed. The Chatity's gross income £ and lam qualified to ndertake the eXaTnynatiDn by being a qua]ified member of The lJstiNit of CharteTed Accounlants in Er￿S￿d & Wales. It ix ]ny responsibilityto.. examiDe tbe attouutsuttd¢r st¢lion 145 of the 2011 Act. follow the PTocedures laid down in thc G¢ncral D￿e¢ll0￿$ ￿VeD by the C1￿)ty Commission under sectioll 14515)Ibl of the 2011 Act,. and state wheihetpaEticulaT JTratteES havecometo my attention. Basts of IndepthdeDt examiner'5 Statement My exattunation wss carried out ih a¢£oTdanLY with Oenerdl Directions giv¢n by the Charity Collllnissioners. An exatijinatioll includes & r¢vi¢w ol the a¢£outtillJg records kept by the cbarity and a comparistin Df the accDunts presenied with those records. IE a]so ujcludes ¢onsidcraiion of ally unusual iteD)s or d￿clOSUr¢S in the a¢couDts. ?￿d seekjng ¢xplanaiion8 from you as trustees concerning 8ny such matters. The pToceduies undertak¢n do not provid¢ all the ￿idenC¢ thar would be Wuired in an audii 3nd constqu¢nily no opinion is given as to whrfher (he aC￿Ull￿ Present a'trnt and fasrwcw. and thETetth is limited to th05ematters sttoul inthe statErn￿t bEIow. IDdependeLtexamin¢r'¥ stattment In connection with my examinatioD. no TtLitterhas Co￿t0 my attention." which wves me reasonable c4use to believe that, itt any mateTial r¢5pect, th¢ requirements.. to keepaceoUlll￿g￿CcordS are kept iD ￿￿ordance with section 130 of the 2011 Ac¢ aDd to prepare a¢¢ounrs which a¢¢otd with the accowTrting ￿cOrdS and comply with th¢ accoullting requirem¢nts of the 2011 Act havt not been rnetr, or whicl in my QPilliO￿ att¢ntion should be drdwll order kn eDabl¢ a prop¢r understslldittg of the aecouttts tob¢ rvKbed. Cbristopher Sellars Member Df The In$titsEte of Chartered A¢tountaDt$ In En¥laDd & Crey 4￿d GTeen Ltd. ChArtered Accountant5 268 Batb Road Slough, Berks SLI 4DX Date- (41

COX GREEN COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025

Incoming resources
Voluntary Income
Activities for generating funds
Investment income
Income from charitable activities
Other incoming resources
Total incoming resources
Resources expended
Costs of activities for generating
funds
Costs of charitable activities
Governance costs
Total resources expended
Net incoming/(outgoing) resources
before transfers
Transfers between funds
Gain/(loss) on revaluation of
investments
Balance brought forward at
1st April 2024
Balance carried forward at
31st March 2025
Notes
7
8
9
10,12
12
13
14,15
Unrestricted
Funds
£
1,289
9,440
6,968
42,845
0
60,542
8,567
39,897
1,900
50,364
10,178
-1,613
0
246,688
255,253
Restricted
Funds
£
32,427
0
0
114,138
0
146,565
2,677
151,852
0
154,529
-7,964
1,613
0
89,513
83,162
2025
Total
£
33,716
9,440
6,968
156,983
0
207,107
11,244
191,749
1,900
204,893
2,214
0
0
336,201
338,416
2024
Total
£
12,799
11,716
6,857
152,055
0
183,427
9,973
177,625
1,800
189,398
-5,971
0
-86
342,258
336,201

There were no gains or losses other than the result for the year which relates entirely to continuing operations.

(5)

co ALANCE SHEET AS AT 31stNfAR Flxed A Tawble Awts InNrstsnents 169.784 83.049 252.833 121273 79.199 21XTr,472 st￿ks Trade Debtors l)ther Debtors Cash on Iwsit Cath at BaDk Cash in Haty& .024 5.616 2.407 138.012 5.442 908 789 2.071 88,611 5.592 646 104598 153.409 c￿dItOrs ". aTtKMmt fall￿ due i￿tbIll one year Net Curm)l Asts NET -19.017 -17.680 85.582 338.415 135.729 336.201 Bal￿1¢¢ ai 1st Ap]Il Net Reserve (tkfi¢itySurplus 246,688 8.565 238.699 255253 246.688 .%p¢Gified Reserv F,ixed A￿t R¢F4a¢¢nKnt ReTve 76.912 83263 6350 83.162 89.513 AL Fuf4DS 338.415 336201 The not¢s onpages 9 ￿ 14 fornipart of tbe* Fit)&￿1&1 sth1e￿ts. The Financial Sts rc apWo￿l ty Tn￿1¢¢$ ott W 7th 2025 ard on their ithalf. 16)

COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025

ACCOUNTING POLICIES

Basis of Preparation of the Financial Statements

These Financial Statements have been prepared under the Historical Cost Convention and in accordance with applicable accounting standards and the Statement of Recommended Practice : Accounting and Reporting by Charities (revised 2005).

The Charity has taken advantage of the exemption allowed by FRS 1 from the requirement to produce a cash flow statement on the grounds that it qualifies as a small entity.

Tangible Fixed Assets and Depreciation

The Charity does not capitalise sundry equipment costing less than £500.

Provision for depreciation of Fixed Assets held for use by the Charity is made at annual rates calculated to spread the cost of each asset over its expected useful life. The depreciation rates currently in use vary between 2% for the principal buildings and 36% for equipment on a straight line basis.

Income and Expenditure

Income and Expenditure for the year is recognised under the accruals basis.

Allocation of Management, Administration and Facilities Costs

All non-specific overheads are apportioned between Costs of Fund Generating Activities and Costs of Charitable Activities. Management and Administration Costs are apportioned on the basis of estimated time employed by the relevant staff. Facilities Costs are apportioned on the basis of actual or notional Hall Hire charges. The amounts are shown in Notes 16 and 17.

Leases

Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the Income and Expenditure Account as incurred.

Funds

Unrestricted Funds are available for use at the discretion of the Trustees. Restricted funds are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes.

Stocks

Stocks are valued at the lower of cost and net realisable value, using the first-in first-out basis.

(7)

COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025

ACCOUNTING POLICIES (CONTINUED)

Investments

Investments held at the balance sheet date are shown under the heading of Fixed Assets and have been stated at Market Value at the Balance Sheet Date.

(8)

COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025

2. FIXED

ASSETS

Cost
At 1st April 2024
Additions
Disposals
At 31st March 2025
Depreciation
At 1st April 2024
Disposals
Charge 2024/5
At 31st March 2025
Net Book Value
At 1st April 2024
At 31st March 2025
Leasehold
Buildings
£
318,011
2,411
0
320,422
224,424
0
7,435
231,859
93,587
88,563
Office
Equipment
£
5,450
0
0
5,450
5,450
0
0
5,450
0
0
Furn., Fittgs
& Equipmnt
£
166,711
62,305
0
229,016
139,027
0
8,770
147,797
27,684
81,219
Total
£
490,172
64,716
0
554,888
368,901
0
16,205
385,106
121,273
169,782

3. INVESTMENTS

Valuation
COIF Charities Deposit Fund
Charinco Common Investment Fund
2025
£
76,633
6,415
83,049
2024
£
73,016
6,183
79,199

In the opinion of the Trustees the above figures represented the market valuations of the above investments as at 31st March 2025.

The investments are held within the United Kingdom.

4. STOCK
Stock held for resale
5. DEBTORS
(Due in the next financial year)
Trade Debtors
VAT
Prepayments
Recharges
2025
£
890
6,789
0
2,071
0
8,860
2024
£
1,024
5,616
0
2,373
34
7,989

(9)

COX GREEN COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025

6. CREDITORS 2025 2024
Amounts falling due within one year £ £
Trade Creditors 1,103 1,454
VAT 2,550 1,793
Deposits held 1,300 500
RBWM 6,334 8,541
Other Creditors 2,376 880
Accruals 5,354 4,512
19,017 17,680
Unrestricted Restricted 2025 2024
7. VOLUNTARY INCOME Funds Funds Total Total
Royal Borough of Windsor & Maidenhead : £ £ £ £
Premises Cost Contribution 0 9,968 9,968 12,539
Capital Equipment 0 21,229 21,229 0
Cox Green Community Association:
Kitchen Door 0 1,000 1,000 0
Donations from individuals 88 0 88 10
Donations from other charities 1,201 230 1,431 250
1,289 32,427 33,716 12,799
8. ACTIVITIES FOR GENERATING FUNDS
Bar Sales 4,456 0 4,456 5,473
Hall Hire to Non-local Users 2,610 0 2,610 2,110
Other Fundraising Activities 2,374 0 2,374 4,133
9,440 0 9,440 11,716
9. INVESTMENT INCOME £ £ £ £
BlackRock Charities UK Bond Fund 233 0 233 250
COIF Charities Deposit Fund 4,775 0 4,775 3,016
Other Bank Interest 1,960 0 1,960 3,591
6,968 0 6,968 6,857

(10)

COX GREEN COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025

10. INCOME FROM CHARITABLE
Unrestricted
ACTIVITIES
Funds
Centre Subscriptions
1,156
Entry Fees and Sundry Income :
Summer Camp
0
Pre-School
0
Hire of Facilities to Local Users :
Rooms to the Church of the Good Shepherd
3,184
Rooms to other Users
38,505
42,845
11. OTHER INCOMING RESOURCES
Profit on Disposal of Assets
0
12. CHARITABLE INCOME BY ACTIVITY
Subscriptions
1,156
Hire of Facilities
41,689
Summer Camp
0
Pre-School
0
42,845
13. COSTS OF FUND GENERATING
ACTIVITIES
Bars :
Cost of Sales
1,908
Wages & Salaries
550
Depreciation
0
Other Direct Costs
180
Allocated Costs (See Note 16)
3,388
Total Bar Costs
6,026
Hall Hire Allocated Costs (See Note 17)
2,541
Advertising and Publicity
0
8,567
10. INCOME FROM CHARITABLE
Unrestricted
ACTIVITIES
Funds
Centre Subscriptions
1,156
Entry Fees and Sundry Income :
Summer Camp
0
Pre-School
0
Hire of Facilities to Local Users :
Rooms to the Church of the Good Shepherd
3,184
Rooms to other Users
38,505
42,845
11. OTHER INCOMING RESOURCES
Profit on Disposal of Assets
0
12. CHARITABLE INCOME BY ACTIVITY
Subscriptions
1,156
Hire of Facilities
41,689
Summer Camp
0
Pre-School
0
42,845
13. COSTS OF FUND GENERATING
ACTIVITIES
Bars :
Cost of Sales
1,908
Wages & Salaries
550
Depreciation
0
Other Direct Costs
180
Allocated Costs (See Note 16)
3,388
Total Bar Costs
6,026
Hall Hire Allocated Costs (See Note 17)
2,541
Advertising and Publicity
0
8,567
Restricted
Funds
0
0
114,138
0
0
114,138
0
0
0
0
114,138
114,138
0
0
0
0
0
0
712
1,965
2,677
2025
Total
1,156
0
114,138
3,184
38,505
156,983
0
1,156
41,689
0
114,138
156,983
1,908
550
0
180
3,388
6,026
3,253
1,965
11,244
2024
Total
610
2,622
107,974
3,480
37,369
152,055
0
610
40,849
2,622
107,974
Subscriptions
Hire of Facilities
Summer Camp
Pre-School
13. COSTS OF FUND GENERATING
ACTIVITIES
Bars :
Cost of Sales
Wages & Salaries
Depreciation
Other Direct Costs
Allocated Costs (See Note 16)
Total Bar Costs
Hall Hire Allocated Costs (See Note 17)
Advertising and Publicity
152,055
2,502
570
50
180
3,047
6,349
2,780
843
9,972

(11)

COX GREEN COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025

Unrestricted
Funds
14. COSTS OF CHARITABLE ACTIVITIES
£
Wages and Salaries
0
Training
0
Materials and Consumables
0
Repairs and Equipment
0
Insurance
0
Activities and Sundries
0
Depreciation
0
Allocated Costs (See Notes 16 & 17) :
Management and Administration
0
Facilities
39,897
39,897
15. CHARITABLE COSTS BY ACTIVITY
Hire of Facilities
39,897
Summer Camp
0
Pre-School
0
39,897
16. ALLOCATED COSTS : MANAGEMENT
AND ADMINISTRATION
Wages and Salaries
Postage, Stationery, Telephones and Copying
Depreciation
Other Costs
Allocated to :
Summer Camp
Pre-School
Total Charitable Costs
Bars
Facilities
Restricted
Funds
£
106,100
990
1,739
650
402
2,314
984
5,929
32,744
151,852
15,895
0
135,957
151,852
2025
Total
£
106,100
990
1,739
650
402
2,314
984
5,929
72,641
191,749
55,792
0
135,957
191,749
38,418
1,598
0
2,335
42,351
0
5,929
5,929
3,388
33,033
42,351
2024
Total
£
88,432
211
2,358
1,205
620
2,104
984
7,110
74,601
177,625
57,397
3,688
116,540
177,625
36,711
1,387
0
2,530
40,628
1,015
6,094
7,110
3,047
30,471
40,628

Management and Administration Costs are allocated on the estimated time spent by Management and Administrative Staff on the Centre's various activities.

(12)

COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025

17. ALLOCATED COSTS : FACILITIES
Wages and Salaries
Materials and Consumables
Repairs and Equipment
Rent and Rates
Lighting and Heating
Insurance
Depreciation
Other Costs
Allocated Management and Admin Costs
Allocated to :
Fund Generating Activities :
Hall Hire to non-Local Users
Restricted Reserves
Charitable Activities :
Hall Hire to Local Users
Pre School
Summer Camp
Sub-total Charitable Activities
2025
Total
£
2,102
1,559
10,051
1,418
9,294
2,220
15,221
996
33,033
75,895
3,252
4,720
51,073
16,850
0
67,923
75,895
2024
Total
£
2,077
1,808
11,945
1,584
14,414
2,010
12,271
803
30,471
77,383
2,780
4,916
52,481
16,580
626
69,687
77,383

Facilities Costs are allocated on the basis of Hall Hire Charges at the Centre's published rates.

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COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025

18. WAGES AND SALARIES

The average numbers of employees during the year, expressed in full-time equivalents working a 37 hour week was 5.3 (2023/4 : 5.1). No employee received remuneration amounting to more than £50,000 in either year.

Their wages and salaries and other costs were as follows :
Wages and Salaries
Social Security Costs
Pensions
2025
2024
£
£
141,778
124,312
3,568
1,923
1,825
1,554
147,170
127,789

No remuneration was paid to the Trustees during the year (2024 : £Nil), nor were any Trustees’ expenses reimbursed (2024 : £Nil). Liability insurance amounted to £519 (2024 : £519).

19. CONTINGENT LIABILITIES

There were no material contingent liabilities at 31st March 2025.

20. FINANCIAL COMMITMENTS

At 31[st] March 2025 the Charity had no commitments under non-cancellable leases (2024: Nil).

21. RELATED PARTIES

Membership of the Board of Trustees and the voting power of those members is split equally between the Cox Green Community Association, the Diocese of Oxford (through the Church of the Good Shepherd), and the Royal Borough, and these parties could be deemed to be in a position to exercise significant influence over the Centre’s affairs. Income received from these parties is disclosed under notes 7 and 10, and the amounts owed to the Royal Borough at 31st March, 2025 are shown in note 6. There were no other significant transactions between the Centre and these parties.

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