COX GREEN COMMUNITY CENTRE
Registered Charity No. 277252-R
FINANCIAL STATEMENTS FOR THE YEAR ENDED 3 ~~1~~[ST] MARCH 2025
COX GREEN COMMUNITY CENTRE
TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025
LEGAL AND ADMINISTRATIVE DETAILS
| Registered Charity Number : Status : Principal Address : Trustees at the date of this report : |
277252-R Unincorporated Charity 51 Highfield Lane Cox Green Maidenhead Berkshire SL6 3AX Trustee Mr. Mark Julian Russell Mrs. Ruby Doughty Mrs. Jennifer Hopper Mr. Robert Winlo Mr. Christopher Moriarty Mr. Gary Reeves |
Appointed by Community Association Community Association Diocese of Oxford Diocese of Oxford RBWM RBWM |
|---|---|---|
Mr. Moriarty and Mr. Reeves were appointed on 21st October 2024, replacing Mr. Adams and Mrs. Howes who resigned on the 22nd August 2024.
The Trustees are appointed by the bodies shown according to their own internal processes over which the Centre has no influence. The appointing bodies are responsible for the induction and training of their Trustees.
Governing Document : Trust Deed dated 15[th] December 1978. Objects of the Charity : For the benefit of the Inhabitants of Cox Green in the County of Berkshire and its immediate neighbourhood without distinction of sex or political, religious or other opinions by associating the Local Authorities, Voluntary Organisations and Inhabitants in a common effort to advance Education and Religion. To provide facilities for recreation and leisure time occupation with the object of improving the conditions of life of the said Inhabitants. Solicitors : Kidd Rapinet Bankers : Caf Bank Limited Examiners : Grey and Green Ltd. 268 Bath Road Slough Berkshire SL1 4DX Co-operation with other charities : Cox Green Community Association (265963) and Victory Hall Trust (264285) both have similar objectives, i.e. “for the benefit of the community of Cox Green”.
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COX GREEN COMMUNITY CENTRE TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2025
ORGANISATION
The Trustees meet annually to review the Charity’s activities. Authority is delegated to the Management Committee which meets every three months. Responsibility for day to day operations at the Community Centre is delegated, as appropriate, to the Duty Manager and the Centre’s Staff.
RESERVES
It is the policy of the Charity to maintain free reserves which, after taking into consideration the required asset base at the Community Centre, are sufficient to service the objects of the Charity. The Centre's running costs are largely fixed and its income variable, necessitating that these reserves be held at a relatively high level Purchases of capital equipment are financed out of existing cash deposits, and from grants and donations.
Restricted reserves consist of the portion of net book values of capital items for which specified funding was received, surpluses built up by the Pre School Activity in previous years, which can be used only for activities benefiting children and young people, and the unspent balances on grants and donations made for specific purposes. At the 31[st] March 2025 these reserves were made up as follows :
| Net book value of the funded portion of cooker, toilets and other equipment Pre School and Summer Camp surpluses Net book value of funded portion of new entrance |
£ 28,471 23,639 24,800 |
|---|---|
| 76,909 |
The net book values do not represent a future cash commitment.
RISK MANAGEMENT POLICIES
The Centre maintains a raft of policies and procedures which, together with comprehensive insurance cover, are intended, inter alia, to mitigate the governance, operational, financial and external risks that it faces. At its regular meetings the Management Committee reviews past and forecast financial performance and decide on any corrective action necessary. The Trust Deed provides for the actions to be taken by the Trustees in the event of the Centre becoming, in their view, unviable or unable to satisfactorily deliver its objectives. Financial and administrative controls are operated to provide security against the possibility of fraud.
INVESTMENT POWERS
The Trustees have powers under the Trust Deed to make investments at their absolute discretion, as they think fit.
TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The law applicable to charities in England and Wales requires the Trustees to prepare for each financial year financial statements which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :
-
select suitable accounting policies and apply them consistently
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards, statements of recommended practice, and the guidance
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published by the Charities Commission have been followed subject to any departures disclosed and explained in the financial statements
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prepare the financial statements on the going concern basis unless it is inappropriate to presume
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that the Charity will continue in business
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities’ Act 2011. They are also responsible for safeguarding the assets of the Charity.
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COX GREEN COMMUNITY CENfRE REPORT OF THE INDEPENDENT EXAMtNER TO THE TRUSTEES OF COX COMMUNITY CENTRE I r¢porton the accouttts of theTrust fortheyearend¢d 31 Mar¢h 2025 which aTc set out oll pages 5 to 14. Respettlve re$poD5ibi]ities of trustees and ex&rnlner The ¢hatity's trustees considerthat an audit is noi requiTd forthi5 yearunderseetion 144121 of th¢ Charities Act 2011 (the 2011 A¢il and that an independent examin3ljoii Is needed. The Chatity's gross income £ and lam qualified to ndertake the eXaTnynatiDn by being a qua]ified member of The lJstiNit of CharteTed Accounlants in ErSd & Wales. It ix ]ny responsibilityto.. examiDe tbe attouutsuttd¢r st¢lion 145 of the 2011 Act. follow the PTocedures laid down in thc G¢ncral De¢ll0$ VeD by the C1)ty Commission under sectioll 14515)Ibl of the 2011 Act,. and state wheihetpaEticulaT JTratteES havecometo my attention. Basts of IndepthdeDt examiner'5 Statement My exattunation wss carried out ih a¢£oTdanLY with Oenerdl Directions giv¢n by the Charity Collllnissioners. An exatijinatioll includes & r¢vi¢w ol the a¢£outtillJg records kept by the cbarity and a comparistin Df the accDunts presenied with those records. IE a]so ujcludes ¢onsidcraiion of ally unusual iteD)s or dclOSUr¢S in the a¢couDts. ?d seekjng ¢xplanaiion8 from you as trustees concerning 8ny such matters. The pToceduies undertak¢n do not provid¢ all the idenC¢ thar would be Wuired in an audii 3nd constqu¢nily no opinion is given as to whrfher (he aCUll Present a'trnt and fasrwcw. and thETetth is limited to th05ematters sttoul inthe statErnt bEIow. IDdependeLtexamin¢r'¥ stattment In connection with my examinatioD. no TtLitterhas Cot0 my attention." which wves me reasonable c4use to believe that, itt any mateTial r¢5pect, th¢ requirements.. to keepaceoUlllgCcordS are kept iD ordance with section 130 of the 2011 Ac¢ aDd to prepare a¢¢ounrs which a¢¢otd with the accowTrting cOrdS and comply with th¢ accoullting requirem¢nts of the 2011 Act havt not been rnetr, or whicl in my QPilliO att¢ntion should be drdwll order kn eDabl¢ a prop¢r understslldittg of the aecouttts tob¢ rvKbed. Cbristopher Sellars Member Df The In$titsEte of Chartered A¢tountaDt$ In En¥laDd & Crey 4d GTeen Ltd. ChArtered Accountant5 268 Batb Road Slough, Berks SLI 4DX Date- (41
COX GREEN COMMUNITY CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025
| Incoming resources Voluntary Income Activities for generating funds Investment income Income from charitable activities Other incoming resources Total incoming resources Resources expended Costs of activities for generating funds Costs of charitable activities Governance costs Total resources expended Net incoming/(outgoing) resources before transfers Transfers between funds Gain/(loss) on revaluation of investments Balance brought forward at 1st April 2024 Balance carried forward at 31st March 2025 |
Notes 7 8 9 10,12 12 13 14,15 |
Unrestricted Funds £ 1,289 9,440 6,968 42,845 0 60,542 8,567 39,897 1,900 50,364 10,178 -1,613 0 246,688 255,253 |
Restricted Funds £ 32,427 0 0 114,138 0 146,565 2,677 151,852 0 154,529 -7,964 1,613 0 89,513 83,162 |
2025 Total £ 33,716 9,440 6,968 156,983 0 207,107 11,244 191,749 1,900 204,893 2,214 0 0 336,201 338,416 |
2024 Total £ 12,799 11,716 6,857 152,055 0 |
||||
|---|---|---|---|---|---|---|---|---|---|
| 183,427 | |||||||||
| 9,973 177,625 1,800 |
|||||||||
| 189,398 | |||||||||
| -5,971 0 -86 |
|||||||||
| 342,258 336,201 |
There were no gains or losses other than the result for the year which relates entirely to continuing operations.
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co ALANCE SHEET AS AT 31stNfAR Flxed A Tawble Awts InNrstsnents 169.784 83.049 252.833 121273 79.199 21XTr,472 stks Trade Debtors l)ther Debtors Cash on Iwsit Cath at BaDk Cash in Haty& .024 5.616 2.407 138.012 5.442 908 789 2.071 88,611 5.592 646 104598 153.409 cdItOrs ". aTtKMmt fall due itbIll one year Net Curm)l Asts NET -19.017 -17.680 85.582 338.415 135.729 336.201 Bal1¢¢ ai 1st Ap]Il Net Reserve (tkfi¢itySurplus 246,688 8.565 238.699 255253 246.688 .%p¢Gified Reserv F,ixed At R¢F4a¢¢nKnt ReTve 76.912 83263 6350 83.162 89.513 AL Fuf4DS 338.415 336201 The not¢s onpages 9 14 fornipart of tbe* Fit)&1&1 sth1ets. The Financial Sts rc apWol ty Tn1¢¢$ ott W 7th 2025 ard on their ithalf. 16)
COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025
ACCOUNTING POLICIES
Basis of Preparation of the Financial Statements
These Financial Statements have been prepared under the Historical Cost Convention and in accordance with applicable accounting standards and the Statement of Recommended Practice : Accounting and Reporting by Charities (revised 2005).
The Charity has taken advantage of the exemption allowed by FRS 1 from the requirement to produce a cash flow statement on the grounds that it qualifies as a small entity.
Tangible Fixed Assets and Depreciation
The Charity does not capitalise sundry equipment costing less than £500.
Provision for depreciation of Fixed Assets held for use by the Charity is made at annual rates calculated to spread the cost of each asset over its expected useful life. The depreciation rates currently in use vary between 2% for the principal buildings and 36% for equipment on a straight line basis.
Income and Expenditure
Income and Expenditure for the year is recognised under the accruals basis.
Allocation of Management, Administration and Facilities Costs
All non-specific overheads are apportioned between Costs of Fund Generating Activities and Costs of Charitable Activities. Management and Administration Costs are apportioned on the basis of estimated time employed by the relevant staff. Facilities Costs are apportioned on the basis of actual or notional Hall Hire charges. The amounts are shown in Notes 16 and 17.
Leases
Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the Income and Expenditure Account as incurred.
Funds
Unrestricted Funds are available for use at the discretion of the Trustees. Restricted funds are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes.
Stocks
Stocks are valued at the lower of cost and net realisable value, using the first-in first-out basis.
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COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025
ACCOUNTING POLICIES (CONTINUED)
Investments
Investments held at the balance sheet date are shown under the heading of Fixed Assets and have been stated at Market Value at the Balance Sheet Date.
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COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025
2. FIXED
ASSETS
| Cost At 1st April 2024 Additions Disposals At 31st March 2025 Depreciation At 1st April 2024 Disposals Charge 2024/5 At 31st March 2025 Net Book Value At 1st April 2024 At 31st March 2025 |
Leasehold Buildings £ 318,011 2,411 0 320,422 224,424 0 7,435 231,859 93,587 88,563 |
Office Equipment £ 5,450 0 0 5,450 5,450 0 0 5,450 0 0 |
Furn., Fittgs & Equipmnt £ 166,711 62,305 0 229,016 139,027 0 8,770 147,797 27,684 81,219 |
Total |
|---|---|---|---|---|
| £ 490,172 64,716 0 |
||||
| 554,888 | ||||
| 368,901 0 16,205 |
||||
| 385,106 | ||||
| 121,273 | ||||
| 169,782 |
3. INVESTMENTS
| Valuation COIF Charities Deposit Fund Charinco Common Investment Fund |
2025 £ 76,633 6,415 83,049 |
2024 |
|---|---|---|
| £ 73,016 6,183 |
||
| 79,199 |
In the opinion of the Trustees the above figures represented the market valuations of the above investments as at 31st March 2025.
The investments are held within the United Kingdom.
| 4. STOCK Stock held for resale 5. DEBTORS (Due in the next financial year) Trade Debtors VAT Prepayments Recharges |
2025 £ 890 6,789 0 2,071 0 8,860 |
2024 |
|---|---|---|
| £ 1,024 5,616 0 2,373 34 |
||
| 7,989 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025
| 6. CREDITORS | 2025 | 2024 | ||
|---|---|---|---|---|
| Amounts falling due within one year | £ | £ | ||
| Trade Creditors | 1,103 | 1,454 | ||
| VAT | 2,550 | 1,793 | ||
| Deposits held | 1,300 | 500 | ||
| RBWM | 6,334 | 8,541 | ||
| Other Creditors | 2,376 | 880 | ||
| Accruals | 5,354 | 4,512 | ||
| 19,017 | 17,680 | |||
| Unrestricted | Restricted | 2025 | 2024 | |
| 7. VOLUNTARY INCOME | Funds | Funds | Total | Total |
| Royal Borough of Windsor & Maidenhead : | £ | £ | £ | £ |
| Premises Cost Contribution | 0 | 9,968 | 9,968 | 12,539 |
| Capital Equipment | 0 | 21,229 | 21,229 | 0 |
| Cox Green Community Association: | ||||
| Kitchen Door | 0 | 1,000 | 1,000 | 0 |
| Donations from individuals | 88 | 0 | 88 | 10 |
| Donations from other charities | 1,201 | 230 | 1,431 | 250 |
| 1,289 | 32,427 | 33,716 | 12,799 | |
| 8. ACTIVITIES FOR GENERATING FUNDS | ||||
| Bar Sales | 4,456 | 0 | 4,456 | 5,473 |
| Hall Hire to Non-local Users | 2,610 | 0 | 2,610 | 2,110 |
| Other Fundraising Activities | 2,374 | 0 | 2,374 | 4,133 |
| 9,440 | 0 | 9,440 | 11,716 | |
| 9. INVESTMENT INCOME | £ | £ | £ | £ |
| BlackRock Charities UK Bond Fund | 233 | 0 | 233 | 250 |
| COIF Charities Deposit Fund | 4,775 | 0 | 4,775 | 3,016 |
| Other Bank Interest | 1,960 | 0 | 1,960 | 3,591 |
| 6,968 | 0 | 6,968 | 6,857 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025
| 10. INCOME FROM CHARITABLE Unrestricted ACTIVITIES Funds Centre Subscriptions 1,156 Entry Fees and Sundry Income : Summer Camp 0 Pre-School 0 Hire of Facilities to Local Users : Rooms to the Church of the Good Shepherd 3,184 Rooms to other Users 38,505 42,845 11. OTHER INCOMING RESOURCES Profit on Disposal of Assets 0 12. CHARITABLE INCOME BY ACTIVITY Subscriptions 1,156 Hire of Facilities 41,689 Summer Camp 0 Pre-School 0 42,845 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales 1,908 Wages & Salaries 550 Depreciation 0 Other Direct Costs 180 Allocated Costs (See Note 16) 3,388 Total Bar Costs 6,026 Hall Hire Allocated Costs (See Note 17) 2,541 Advertising and Publicity 0 8,567 |
10. INCOME FROM CHARITABLE Unrestricted ACTIVITIES Funds Centre Subscriptions 1,156 Entry Fees and Sundry Income : Summer Camp 0 Pre-School 0 Hire of Facilities to Local Users : Rooms to the Church of the Good Shepherd 3,184 Rooms to other Users 38,505 42,845 11. OTHER INCOMING RESOURCES Profit on Disposal of Assets 0 12. CHARITABLE INCOME BY ACTIVITY Subscriptions 1,156 Hire of Facilities 41,689 Summer Camp 0 Pre-School 0 42,845 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales 1,908 Wages & Salaries 550 Depreciation 0 Other Direct Costs 180 Allocated Costs (See Note 16) 3,388 Total Bar Costs 6,026 Hall Hire Allocated Costs (See Note 17) 2,541 Advertising and Publicity 0 8,567 |
Restricted Funds 0 0 114,138 0 0 114,138 0 0 0 0 114,138 114,138 0 0 0 0 0 0 712 1,965 2,677 |
2025 Total 1,156 0 114,138 3,184 38,505 156,983 0 1,156 41,689 0 114,138 156,983 1,908 550 0 180 3,388 6,026 3,253 1,965 11,244 |
2024 Total 610 2,622 107,974 3,480 37,369 |
|
|---|---|---|---|---|---|
| 152,055 | |||||
| 0 | |||||
| 610 40,849 2,622 107,974 |
|||||
| Subscriptions Hire of Facilities Summer Camp Pre-School 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales Wages & Salaries Depreciation Other Direct Costs Allocated Costs (See Note 16) Total Bar Costs Hall Hire Allocated Costs (See Note 17) Advertising and Publicity |
|||||
| 152,055 | |||||
| 2,502 570 50 180 3,047 |
|||||
| 6,349 2,780 843 |
|||||
| 9,972 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025
| Unrestricted Funds 14. COSTS OF CHARITABLE ACTIVITIES £ Wages and Salaries 0 Training 0 Materials and Consumables 0 Repairs and Equipment 0 Insurance 0 Activities and Sundries 0 Depreciation 0 Allocated Costs (See Notes 16 & 17) : Management and Administration 0 Facilities 39,897 39,897 15. CHARITABLE COSTS BY ACTIVITY Hire of Facilities 39,897 Summer Camp 0 Pre-School 0 39,897 16. ALLOCATED COSTS : MANAGEMENT AND ADMINISTRATION Wages and Salaries Postage, Stationery, Telephones and Copying Depreciation Other Costs Allocated to : Summer Camp Pre-School Total Charitable Costs Bars Facilities |
Restricted Funds £ 106,100 990 1,739 650 402 2,314 984 5,929 32,744 151,852 15,895 0 135,957 151,852 |
2025 Total £ 106,100 990 1,739 650 402 2,314 984 5,929 72,641 191,749 55,792 0 135,957 191,749 38,418 1,598 0 2,335 42,351 0 5,929 5,929 3,388 33,033 42,351 |
2024 Total £ 88,432 211 2,358 1,205 620 2,104 984 7,110 74,601 |
||
|---|---|---|---|---|---|
| 177,625 | |||||
| 57,397 3,688 116,540 |
|||||
| 177,625 | |||||
| 36,711 1,387 0 2,530 |
|||||
| 40,628 | |||||
| 1,015 6,094 |
|||||
| 7,110 3,047 30,471 |
|||||
| 40,628 |
Management and Administration Costs are allocated on the estimated time spent by Management and Administrative Staff on the Centre's various activities.
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COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025
| 17. ALLOCATED COSTS : FACILITIES Wages and Salaries Materials and Consumables Repairs and Equipment Rent and Rates Lighting and Heating Insurance Depreciation Other Costs Allocated Management and Admin Costs Allocated to : Fund Generating Activities : Hall Hire to non-Local Users Restricted Reserves Charitable Activities : Hall Hire to Local Users Pre School Summer Camp Sub-total Charitable Activities |
2025 Total £ 2,102 1,559 10,051 1,418 9,294 2,220 15,221 996 33,033 75,895 3,252 4,720 51,073 16,850 0 67,923 75,895 |
2024 Total £ 2,077 1,808 11,945 1,584 14,414 2,010 12,271 803 30,471 |
||
|---|---|---|---|---|
| 77,383 | ||||
| 2,780 4,916 52,481 16,580 626 |
||||
| 69,687 | ||||
| 77,383 |
Facilities Costs are allocated on the basis of Hall Hire Charges at the Centre's published rates.
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COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025
18. WAGES AND SALARIES
The average numbers of employees during the year, expressed in full-time equivalents working a 37 hour week was 5.3 (2023/4 : 5.1). No employee received remuneration amounting to more than £50,000 in either year.
| Their wages and salaries and other costs were as follows : Wages and Salaries Social Security Costs Pensions |
2025 2024 £ £ 141,778 124,312 3,568 1,923 1,825 1,554 147,170 127,789 |
|---|---|
No remuneration was paid to the Trustees during the year (2024 : £Nil), nor were any Trustees’ expenses reimbursed (2024 : £Nil). Liability insurance amounted to £519 (2024 : £519).
19. CONTINGENT LIABILITIES
There were no material contingent liabilities at 31st March 2025.
20. FINANCIAL COMMITMENTS
At 31[st] March 2025 the Charity had no commitments under non-cancellable leases (2024: Nil).
21. RELATED PARTIES
Membership of the Board of Trustees and the voting power of those members is split equally between the Cox Green Community Association, the Diocese of Oxford (through the Church of the Good Shepherd), and the Royal Borough, and these parties could be deemed to be in a position to exercise significant influence over the Centre’s affairs. Income received from these parties is disclosed under notes 7 and 10, and the amounts owed to the Royal Borough at 31st March, 2025 are shown in note 6. There were no other significant transactions between the Centre and these parties.
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