COX GREEN COMMUNITY CENTRE
Registered Charity No. 277252-R
FINANCIAL STATEMENTS FOR THE YEAR ENDED 3 ~~1~~[ST] MARCH 2021
COX GREEN COMMUNITY CENTRE
TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31st MARCH 2021
LEGAL AND ADMINISTRATIVE DETAILS
Registered Charity Number : 277252-R Status : Unincorporated Charity Principal Address : 51 Highfield Lane Cox Green Maidenhead Berkshire SL6 3AX Trustees at the date of this report : Trustee Appointed by Mr. Mark Julian Russell Community Association Mrs. Ruby Doughty Community Association Mrs. Jennifer Hopper Diocese of Oxford Mr. Robert Winlo Diocese of Oxford Mrs. Vicky Howes, Secretary RBWM Mr. Bruce Adams, Chair RBWM
All the Trustees served throughout the year.
The Trustees are appointed by the bodies shown according to their own internal processes over which the Centre has no influence. The appointing bodies are responsible for the induction and training of their Trustees.
Governing Document : Trust Deed dated 15[th] December 1978. Objects of the Charity : For the benefit of the Inhabitants of Cox Green in the County of Berkshire and its immediate neighbourhood without distinction of sex or political, religious or other opinions by associating the Local Authorities, Voluntary Organisations and Inhabitants in a common effort to advance Education and Religion. To provide facilities for recreation and leisure time occupation with the object of improving the conditions of life of the said Inhabitants. Solicitors : Kidd Rapinet Bankers : Caf Bank Limited Examiners : Grey and Green Ltd. 4 Cordwallis Street Maidenhead Berkshire SL6 7BE Co-operation with other charities : Cox Green Community Association (265963) and Victory Hall Trust (264285) both have similar objectives, i.e. “for the benefit of the community of Cox Green”.
(1)
COX GREEN COMMUNITY CENTRE TRUSTEES' ANNUAL REPORT
FOR THE YEAR ENDED 31st MARCH 2021
ORGANISATION
The Trustees meet annually to review the Charity’s activities. Authority is delegated to the Management Committee which meets every three months. Responsibility for day to day operations at the Community Centre is delegated, as appropriate, to the Duty Manager and the Centre’s Staff.
RESERVES
It is the policy of the Charity to maintain free reserves which, after taking into consideration the required asset base at the Community Centre, are sufficient to service the objects of the Charity. The Centre's running costs are largely fixed and its income variable, necessitating that these reserves be held at a relatively high level. Purchases of capital equipment are financed out of existing cash deposits, and from grants and donations.
Restricted reserves consist of the portion of net book values of capital items for which specified funding was received, surpluses built up by the Pre School Activity in previous years, which can be used only for activities benefiting children and young people, and the unspent balances on grants and donations made for specific purposes. At the 31[st] March 2021 these reserves were made up as follows :
| Net book value of the funded portion of cooker, toilets and other equipment Pre School surpluses Net book value of funded portion of new entrance |
£ 20,223 58,830 34,168 |
|---|---|
| 113,220 |
The net book values do not represent a future cash commitment.
RISK MANAGEMENT POLICIES
The Charity has accepted the risk management policies of the Local Authority. Major risks to the Charity’s income can arise from a dramatic reduction in Hall Hires, as has been seen during the Covid pandemic. Indications are that bookings will recover as normality returns. Meanwhile cash reserves and the cost base are closely monitored to ensure that the Charity can continue to function until the economic environment stabilises. Asset risks are mitigated by comprehensive insurance cover and by regular health and safety assessments. Financial and administrative controls are operated to provide security against the possibility of fraud.
INVESTMENT POWERS
The Trustees have powers under the Trust Deed to make investments at their absolute discretion, as they think fit.
TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The law applicable to charities in England and Wales requires the Trustees to prepare for each financial year financial statements which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :
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select suitable accounting policies and apply them consistently
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards, statements of recommended practice, and the guidance
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published by the Charities Commission have been followed subject to any departures disclosed and explained in the financial statements
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prepare the financial statements on the going concern basis unless it is inappropriate to presume
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that the Charity will continue in business
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities’ Act 2011. They are also responsible for safeguarding the assets of the Charity.
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TRUSTEES. ANNUAL REPORT YE.AR FO CH2021 Like all otherorganiti0lls. ]ar8e 8nd w)olL Centre I8 had to wti&t¢ a yw that has seen a devastating loss of ils traditiimtal irKx)n re8nJs aTMJ consMkrabEe con1?81 in the face of a cootinalty shiftin8 emiroutt. That ha entsl ¢h¢ ywwith our finaeS intaci arul a loyal ¢UStorn& SUPrter that Si$ us for fitLure ifarwl th noti11ty h&slThn largely to th¢ ¢xtra¢)rdi]w efforts of our stsff 8Th1 a Sm1 Lwllber of volunteers WIK) Dt every hu8e debt to all people. bul it is right th&t 18ive sttti81 thnks to the Ixtty m888¢r tTre P School Maw, Mthose leadersknp. ¢OMixt a1 deth"catioo bave Ixen exceptional. funthAi5ing andhw out our roorG and otkr fa¢iJilic5 411 thied up. antwal revenue £40K ie&3 than would exFrft Tll a Dornwl year. GIV the cir¢¢S. thAt OLW sinall fLuulrn]sll tea Jn8na8ed io SaTrt2 event in tce0)Fr thlt rai1 £240 8 trrbuk to its r¢efith. Ihe one 1¢arol Royal BoFOU8h of Withr ard maid colllilld to fUj ill full all tbe GhiIdren on o rolls. despite iar8e variatiotss ill atiellthT as Circns chafj8¢4L oft¢n fM (kny to day. As a reIt. the income 8enerattyi at £120K. sItIY bi8Ftr than last year. Neverdl• tkn w•5 a bi8 hole to fill. St&ff wtre firlou8bed on filll pav ayl ovcr]MJs MEre cul lo a Ixre rniDin)uttL ContnTrRtsions totsl]i £21.5K were obtsined from the GoThDttKllt fir101 scF¢n a1 tb¢ RoTral BoV8h athE]llll"Stered Srnall Asso¢iation and LwLch Club ]ast year'swclw¢ of& llewcookcr ard 8 redtIOn in ThthiD8 capitsl also held to keep our cadL flow p)sitive. particularly WIthres to the kn &IM)ol uThnt that the need for toilet fa¢iliti¢s beCall oritical 8nd th¢% were provided lry converting a stOTe r(MMll the Victory Hall ala ¢osi of £17K. This was fulld out of the Cclltrr's casb reser swlementedby gu5 COlltributiODS from the A8$O¢iatiO ParishCourlI and WiV81¢ uyJiNidua]s. rl18[ts of Pre 1 ¢hildreL We Look8 forwrt the Centre ts io a g(A)d po$itÉoll to lthStardth challenges th still fa us. (kn c reMve$ arc adequate for to ri(k out th¢ fall itl itwnr, arL together wkth the ¢OTLtinutll8 5WWrt of our build at least in tbe short to medi lerni The ScFttx>l renmi fiY wbsml)el nJADy ofo traditional wers have exptebscd a fvith to returnwkn citcwD4& allow. 2j have no sbort&g¢ or eJMwirie$ from new p)lential Th8nk& lo the effort8 ofour ststT. Yolutrteers a1 Brwe Ada$ Cbaignmn of TnL4¢ ThE Trnstees. RqM)rt Th7s aFproY>lby Board of TnLts 00 26th 2021 a1 on it81balE. (3)
J ryrrfonthgath rftheTMtfrxthtr)vr¥thJ31 Mm*202I 14. 2011 (the 2011 Act) li nt•lDI Tr iDxyrern £170A71 trthl I &WgJ 149SXbl rfthE2011 K" f the 2011 Act z/ (4)
COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021
| Incoming resources Voluntary Income Activities for generating funds Investment income Income from charitable activities Other incoming resources Total incoming resources Resources expended Costs of activities for generating funds Costs of charitable activities Governance costs Total resources expended Net incoming/(outgoing) resources before transfers Transfers between funds Gain/(loss) on revaluation of investments Balance brought forward at 1st April 2020 Balance carried forward at 31st March 2021 |
Notes 7 8 9 10,12 12 13 14,15 |
Unrestricted Funds £ 11,317 352 524 5,225 0 17,418 2,693 10,532 1,500 14,725 2,693 0 99 219,673 222,465 |
Restricted Funds £ 33,415 0 0 120,038 0 153,453 0 145,452 0 145,452 8,001 0 0 111,468 119,469 |
2021 Total £ 44,732 352 524 125,263 0 170,871 2,693 155,984 1,500 160,177 10,694 0 99 331,141 341,934 |
2020 Total £ 15,494 7,976 839 174,733 0 |
||||
|---|---|---|---|---|---|---|---|---|---|
| 199,042 | |||||||||
| 9,173 179,830 1,500 |
|||||||||
| 190,503 | |||||||||
| 8,539 0 -183 |
|||||||||
| 310,719 331,141 |
There were no gains or losses other than the result for the year which relates entirely to continuing operations.
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ANCE SHEE[ AS AT 31st MARCH 2021 2021 2020 Notes Tan8ibk A&8ets 151. 12.783 164.683 149.524 12.254 161,778 Stocks 562 791 Trddc Deknors 1537 1.122 181.624 2.967 514 7.375 .165 167.530 2.324 635 Oth¢r Dcbto Cash OJJ tslI Cash at Bank 188326 179.820 falling within olle ye4r Net Curtent kn¢ts -11.075 -10.457 177.251 341.934 169,363 331.141 B&lance at 1st AprRI 2020 N¢tRegenr (Trfi¢itySwpb 219.673 2.792 210.079 9.594 222.465 219.673 RestrKted Fund s¢fied Reserve8 Fix&1 Asset RepteMent Rewve 113219 105218 2Y) 119.469 111.468 TOTAL Fuf4DS 341.934 331,141 The twte$ on p8ge$ 9 to 14 foTm psrt of FiJll¢i stsiettkn The Firwnciol Statenwts wer¢ apwJv¢d Ery t] Tn*¢$ oll 26th August 2021 "oll their be]wlf. B.l.li Adams (6)
COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021
ACCOUNTING POLICIES
Basis of Preparation of the Financial Statements
These Financial Statements have been prepared under the Historical Cost Convention and in accordance with applicable accounting standards and the Statement of Recommended Practice : Accounting and Reporting by Charities (revised 2005).
The Charity has taken advantage of the exemption allowed by FRS 1 from the requirement to produce a cash flow statement on the grounds that it qualifies as a small entity.
Tangible Fixed Assets and Depreciation
The Charity does not capitalise sundry equipment costing less than £500.
Provision for depreciation of Fixed Assets held for use by the Charity is made at annual rates calculated to spread the cost of each asset over its expected useful life. The depreciation rates currently in use vary between 2% for the principal buildings and 36% for equipment on a straight line basis.
Income and Expenditure
Income and Expenditure for the year is recognised under the accruals basis.
Allocation of Management, Administration and Facilities Costs
All non-specific overheads are apportioned between Costs of Fund Generating Activities and Costs of Charitable Activities. Management and Administration Costs are apportioned on the basis of estimated time employed by the relevant staff. Facilities Costs are apportioned on the basis of actual or notional Hall Hire charges. The amounts are shown in Notes 16 and 17.
Leases
Rentals applicable to operating leases where substantially all the benefits and risks of ownership remain with the lessor are charged to the Income and Expenditure Account as incurred.
Funds
Unrestricted Funds are available for use at the discretion of the Trustees. Restricted funds are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes.
Stocks
Stocks are valued at the lower of cost and net realisable value, using the first-in first-out basis.
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COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2020
ACCOUNTING POLICIES (CONTINUED)
Investments
Investments held at the balance sheet date are shown under the heading of Fixed Assets and have been stated at Market Value at the Balance Sheet Date.
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COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021
2. FIXED
ASSETS
| Cost At 1st April 2020 Additions Disposals At 31st March 2021 Depreciation At 1st April 2020 Disposals Charge 2020/21 At 31st March 2021 Net Book Value At 1st April 2020 At 31st March 2021 |
Leasehold Buildings £ 300,641 17,370 0 318,011 195,281 0 7,230 202,511 112,210 115,500 |
Office Equipment £ 6,058 0 0 6,058 4,124 0 683 4,807 0 1,251 |
Furn., Fittgs & Equipmnt £ 157,635 1,340 0 158,975 115,405 0 8,421 123,826 30,009 35,149 |
Total |
|---|---|---|---|---|
| £ 464,334 18,710 0 |
||||
| 483,044 | ||||
| 314,810 0 16,334 |
||||
| 331,144 | ||||
| 142,219 | ||||
| 151,900 |
3. INVESTMENTS
| Valuation CAF Bond Income Fund Charinco Common Investment Fund |
2021 £ 5,692 7,091 12,783 |
2020 |
|---|---|---|
| £ 5,270 6,984 |
||
| 12,254 |
In the opinion of the Trustees the above figures represented the market valuations of the above investments as at 31st March 2021.
The investments are held within the United Kingdom.
4. STOCK
| 4. STOCK Stock held for resale 5. DEBTORS (Due in the next financial year) Trade Debtors VAT Prepayments |
2021 £ 562 1,537 150 972 2,659 |
2020 |
| £ 791 7,375 0 1,165 |
||
| 8,540 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31st MARCH 2021
| 6. CREDITORS Amounts falling due within one year Trade Creditors VAT Deposits held RBWM Other Creditors Accruals 7. VOLUNTARY INCOME Royal Borough of Windsor & Maidenhead : Premises Cost Contribution Covid Support Grant HMG Covid Furlough Scheme Church of the Good Shepherd Covid Support Donation Cox Green Community Association: Chairs Blinds Toilets Cooker Covid Support Donation Cox Green Parish Council: PCs Toilets Donations from individuals Donations from other charities |
Unrestricted Funds £ 0 2,324 2,675 1,818 0 0 0 0 4,500 0 0 0 0 11,317 |
2021 £ 1,300 0 700 2,655 2,228 4,192 11,075 Restricted Funds £ 4,822 7,676 8,835 0 0 0 3,000 4,250 0 0 2,000 1,082 1,750 33,415 |
2020 £ 863 1,901 820 2,930 1,246 2,697 10,457 2021 Total £ 4,822 10,000 11,510 1,818 0 0 3,000 4,250 4,500 0 2,000 1,082 1,750 44,732 |
2020 Total £ 12,070 0 0 0 930 756 0 0 0 1,658 0 80 0 |
|---|---|---|---|---|
| 15,494 |
The Covid Support Grant and the contributions from the Furlough Scheme, being specifically intended to mitigate running costs, have been partly allocated to the Pre School to off-set the high overhead apportionment shown in Note 17
8. ACTIVITIES FOR GENERATING FUNDS
| Bar Sales | 70 | 0 | 70 | 3,913 | ||||
|---|---|---|---|---|---|---|---|---|
| Hall Hire to Non-local Users | 0 | 0 | 0 | 1,262 | ||||
| Other Fundraising Activities | 282 | 0 | 282 | 2,801 | ||||
| 352 | 0 | 352 | 7,976 | |||||
| 9. INVESTMENT INCOME | £ | £ | £ | £ | ||||
| CAF Bond Income Fund | 181 | 0 | 181 | 138 | ||||
| Charinco Common Investment Fund | 248 | 0 | 248 | 308 | ||||
| Bank Interest | 95 | 0 | 95 | 393 | ||||
| 524 | 0 | 524 | 839 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021
| 10. INCOME FROM CHARITABLE Unrestricted ACTIVITIES Funds Centre Subscriptions 175 Parish Council: Play Scheme 0 Bayliss: Play Scheme 0 Community Association: Play Scheme 0 Entry Fees and Sundry Income : Play Scheme 0 Pre-School 0 Hire of Facilities to Local Users : Rooms to the Church of the Good Shepherd 1,110 Rooms to other Users 3,940 5,225 11. OTHER INCOMING RESOURCES Profit on Disposal of Assets 0 12. CHARITABLE INCOME BY ACTIVITY Subscriptions 175 Hire of Facilities 5,050 Play Scheme 0 Pre-School 0 5,225 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales 277 Wages & Salaries 390 Depreciation 50 Other Direct Costs 180 Allocated Costs (See Note 16) 1,796 Total Bar Costs 2,693 Hall Hire Allocated Costs (See Note 17) 0 Advertising and Publicity 0 2,693 |
10. INCOME FROM CHARITABLE Unrestricted ACTIVITIES Funds Centre Subscriptions 175 Parish Council: Play Scheme 0 Bayliss: Play Scheme 0 Community Association: Play Scheme 0 Entry Fees and Sundry Income : Play Scheme 0 Pre-School 0 Hire of Facilities to Local Users : Rooms to the Church of the Good Shepherd 1,110 Rooms to other Users 3,940 5,225 11. OTHER INCOMING RESOURCES Profit on Disposal of Assets 0 12. CHARITABLE INCOME BY ACTIVITY Subscriptions 175 Hire of Facilities 5,050 Play Scheme 0 Pre-School 0 5,225 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales 277 Wages & Salaries 390 Depreciation 50 Other Direct Costs 180 Allocated Costs (See Note 16) 1,796 Total Bar Costs 2,693 Hall Hire Allocated Costs (See Note 17) 0 Advertising and Publicity 0 2,693 |
Restricted Funds 0 0 0 0 0 120,038 0 0 120,038 0 0 0 0 120,038 120,038 0 0 0 0 0 0 0 0 0 |
2021 Total 175 0 0 0 0 120,038 1,110 3,940 125,263 0 175 5,050 0 120,038 125,263 277 390 50 180 1,796 2,693 0 0 2,693 |
2020 Total 1,398 2,000 500 500 5,607 119,134 3,778 41,816 |
|
|---|---|---|---|---|---|
| 174,733 | |||||
| 0 | |||||
| 1,398 45,594 8,107 119,634 |
|||||
| Subscriptions Hire of Facilities Play Scheme Pre-School 13. COSTS OF FUND GENERATING ACTIVITIES Bars : Cost of Sales Wages & Salaries Depreciation Other Direct Costs Allocated Costs (See Note 16) Total Bar Costs Hall Hire Allocated Costs (See Note 17) Advertising and Publicity |
|||||
| 174,733 | |||||
| 1,672 1,291 50 180 3,819 |
|||||
| 7,012 1,451 710 |
|||||
| 9,173 |
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COX GREEN COMMUNITY CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2021
| Unrestricted Funds 14. COSTS OF CHARITABLE ACTIVITIES £ Wages and Salaries 0 Training 0 Materials and Consumables 0 Repairs and Equipment 0 Insurance 0 Activities and Sundries 0 Depreciation 0 Allocated Costs (See Notes 16 & 17) : Management and Administration 0 Facilities 10,532 10,532 15. CHARITABLE COSTS BY ACTIVITY Hire of Facilities 10,532 Play Scheme 0 Pre-School 0 10,532 16. ALLOCATED COSTS : MANAGEMENT AND ADMINISTRATION Wages and Salaries Postage, Stationery, Telephones and Copying Depreciation Other Costs Allocated to : Play Scheme Pre-School Youth Clubs Total Charitable Costs Bars Facilities |
Restricted Funds £ 88,294 413 1,515 327 367 301 706 5,388 48,141 145,452 13,352 0 132,100 145,452 |
2021 Total £ 88,294 413 1,515 327 367 301 706 5,388 58,673 155,984 23,884 0 132,100 155,984 32,768 843 683 1,628 35,922 0 5,388 0 5,388 1,796 28,738 35,922 |
2020 Total £ 95,903 865 1,620 645 556 3,462 539 7,637 68,603 |
||
|---|---|---|---|---|---|
| 179,830 | |||||
| 55,140 10,318 114,372 |
|||||
| 179,830 | |||||
| 34,258 361 114 3,452 |
|||||
| 38,185 | |||||
| 1,909 5,728 0 |
|||||
| 7,637 3,819 26,729 |
|||||
| 38,185 |
Management and Administration Costs are allocated on the estimated time spent by Management and Administrative Staff on the Centre's various activities.
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COX GREEN COMMUNITY CENTRE NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31st MARCH 2021
| 17. ALLOCATED COSTS : FACILITIES Wages and Salaries Materials and Consumables Repairs and Equipment Rent and Rates Lighting and Heating Insurance Depreciation Other Costs Allocated Management and Admin Costs Allocated to : Fund Generating Activities : Hall Hire to non-Local Users Restricted Reserves Charitable Activities : Hall Hire to Local Users Pre School Play Scheme Youth Clubs Sub-total Charitable Activities |
2021 Total £ 1,359 920 4,594 372 5,284 1,808 14,895 704 28,738 58,674 0 10,249 13,635 34,790 0 0 48,426 58,674 |
2020 Total £ 1,195 1,870 13,097 2,381 6,640 1,983 15,018 1,141 26,731 |
||
|---|---|---|---|---|
| 70,056 | ||||
| 1,451 5,200 51,329 10,810 1,267 0 |
||||
| 63,406 | ||||
| 70,057 |
Facilities Costs are allocated on the basis of Hall Hire Charges at the Centre's published rates. As the Pre School conti to operate whilst other activities were suspended, it has received an unusually high overhead allocation. This has been mitigated by allocations totalling £16,511 received from the Governement relief schemes described in Note 7.
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COX GREEN COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
18. WAGES AND SALARIES
The average numbers of employees during the year, expressed in full-time equivalents working a 37 hour week was 6.4 (2019/20 : 6.0). No employee received remuneration amounting to more than £50,000 in either year.
| Their wages and salaries and other costs were as follows : Wages and Salaries Social Security Costs Pensions |
2021 £ 120,089 1,417 1,305 122,811 |
2020 £ 128,229 3,031 1,388 |
|---|---|---|
| 132,648 |
No remuneration was paid to the Trustees during the year (2020 : £Nil), nor were any Trustees’ expenses reimbursed (2020 : £Nil). Liability insurance amounted to £509 (2020 : £519).
19. CONTINGENT LIABILITIES
There were no material contingent liabilities at 31st March 2021.
20. FINANCIAL COMMITMENTS
At 31[st] March 2021 the Charity had no commitments under non-cancellable leases (2020: Nil).
21. RELATED PARTIES
Membership of the Board of Trustees and the voting power of those members is split equally between the Cox Green Community Association, the Diocese of Oxford (through the Church of the Good Shepherd), and the Royal Borough, and these parties could be deemed to be in a position to exercise significant influence over the Centre’s affairs. Income received from these parties is disclosed under notes 7 and 10, and the amounts owed to the Royal Borough at 31st March, 2021 are shown in note 6. There were no other significant transactions between the Centre and these parties.
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