YARNTON VILLAGE HALL MANAGEMENT COMMITTEE ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025
YARNTON VILLAGE HALL Annual Re rt for the ear to 31*t March 2025 Yarnton Village Hall. The Paddocks, Yarnton, Oxfordshire is registered with the Charity Commission (No. 276932) and constituted by deed of Trust dated 16th October 1978. Yarnton Parish Council is the Holding Trustee of the Charity. Correspondence for the Charity can be addressed to The Chaiman, 48 Aysgarth Road, Yarnton, Kidlington, Oxon, OX5 1 ND. The Village Hall Trust uses the following seN1$ on a regular basis.. 8ankers: Santander Commercial Bank, Brid Road, Bootle, Merseyside, L30 4G8 Ansvar Insuran, Ansvar House, St. Leonards Road, Eastboume, East Sussex, BN213UR. CCLA, One Angel Lane. London, EC4R 3AB Mrs. Lynne IM]itley. S Merton Way. Yarnton, Oxon. Insurers.. Investments (COIF).. Independent Examiner. The Charty is administered by a Management Commrttee comprising: Chair.. Vice Chair.. Treasurer: Minutes Secretary Other members.. Peter Newin David Thompson Jackie Carpenter Lynne Newin Frances Peck, Michael Groves, Robin Hearn and Judy Blake. Trustee committee member8 are appointed each year at the Annual General Meeting and officers elected by the committee at the first meeting thereafter. The Trust deed allows for four elected members and up to sixteen representstive members from village organizations together with a maximum of three Copted members. After the last AGM Frances Peck told us that due to family commitments she woukl have to step down as Secretary but would stay on the committee and remain a co- signatory for payments. Lynne Newin volunteered to be our "Minutes Secretary" for meetings as a temporary measure. The object of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of Yarnton and its surrounds. The Management Committee aims to provide first-class hall facilities at an affordable cost to organizations sepiing the community as well as to individuals within the community. The Charity utilizes the serVIS of a self- employed part-time caretaker (who is responsibbe for the maintenance and cleaning of the hall) and a self-employed booking secretsry. The Trustees are empowered to Invest any surplus funds as they see fft, for the benefbt of the Charity. Chwity Registration no.276932
Activity report The Hall Management Committee would like to thank our part-time caretaker, Mr. Alan Bunning, for keeping the hall dean and tKly and also many thanks go to our (extremely busy) booking secretary, Mrs. Lynne Newin, for all her hard work. This year was spent concentrating on neSSary general Maintenan work to sustain the hall's operation while deciding on our next big project. We have decided that we need to "go green" and have set our minds to getting solar panels and either an air source or ground source heat pump. This will need to be done in stages as we will have to go out and obtain grants to help pay for the work. In light of this we utilized the services of a structural engineer (to see if the roof woukl take the weight of the solar panels given its current condition) and a knowledgeable consultant to look at what could be done to improve our environmental status and at the general condition of the building to see rf other remedial work needs to be done before going down the 'green' route. The roof is now realty showing its age and will need to be replaced in the not-tofrdistant future. We have had patch repairs done at a cost of £900.00 but this can only be temporary solution. The one quotation received so far for redoing the roof is £110k (this figure includes the cost of the scaffolding needed for the job) and adding solar panels will probably take the amount required nearer to £1 Sok. Wle are buikling up our money reserves to use towards this work. All cash reserves are in8tantty accessib in the event that they are required at short notice although it remains the intention of the Trustees to ensure that sufficient funds are secured in order to be able to undertake any major work that will be required to the hall in the future. The Management Committee Nns the Village Hall for the benefit of all in the local community. The Hall Charity is affiliated to Community First Oxfordshire and benefrts from free advice on matters affecting Village Halls. Charity Registration no.276932
for the ear end 31st March 2025 1.R•co1 ts&P ments Account- General Pu Fund Income: 2023124 Grants and Donations.. Yamton Pari4h Council Cherwell District Council Sundry Donabons Trading a¢tivities'. Hall in¢ome Misc income 36.839.25 i 32,740.25 40.00 36,839.25 Inveslmenl Income.. COIF Depostt Fund Interest 2.582.85 2.417.09 Change in retumable deposts held.. .180.00 Totsl R•celpts: 39 242.10 35,196.34 canIng costs Repairs and redecorab'on Water rates Imeleredl Healing and lighling Licences & annual charges Hall Insurance 4.289.49 7.598.71 637.29 3.701.17 923.26 1.444.89 4,354.43 19,397.47 723.44 3,479.70 1,01 S.93 1,282.24 18,$94.61 Oth•r ex CFO 5ubwiptn AdminislratNe expenses Broadband Sundry expenses 50.00 1,748.83 576,00 253.99 1.852.04 576.CN) 4,048.04 Total Paymonts 22,642.65 32.882.03 Net r•c•ipts for th• Yr. 16,599.45 2,314.31 Cash and bank balances as at 1st April 2024 82,121.21 79,8C6.90 Cash and bank bal•n¢M M at 3181 M•r¢h 2025 98,720.66 82,121.21 Charity RegistrJtKffi Th).276932
- Recel &Pa ments Accou IF Fund 1 2023124 Withdrawals during year Depostts during year. Interest received.. 0.00 0.00 2.417.09 25,000.00 2.582.85 Balar as at 1st April 2021 Balanc• as at 318t March 2025: 52.136.73 49.719.64 79.719.58 52.136.73
- Statement of Auets and Llabllill a8a 318 h20 Bank & Cash balances.. Current account Cash in Hand 18.771.80 229.28 29,7C6.21 278.27 Total for G•noral Purp•* Fund: Bank deposit (COIF D8PO8rt Fund) 79.719.58 j 52,136.73 62 136.73 Totsl for Bulldlng Fund: 79 719.58 bllltl••: Relumable deposits hehj.. 925.00 1,105.00 Totsl Mon•tsry A•8•ts: 97 795.66 81.016.21 P•mian•nt Endowment: Land and buildings used by the Charity. The Village Hall IFreehold Trtle vested in the Official Cu$ttyJian for chanty.esl Other A•o9ts Inon4ndowed) - held for funetlon•l uso by tho ¢h•rfty: Fumrture and Equipment in hall as per inventory {costs unknown): Tables, Chairs, kitchen equipment etc. Peter Newin, Chairman Year end 31st March 2025 L Whiuey Ilndependent Examiner) Year end 31 st March 2025 Charity Registration no.276932
Current account reconciliation as at 31103125 Balance per statement at 31103r25: £ 18,771.80 Uncleared Cheques 0.00 Balance at 31103125 per Ledger.. £ 18.771.80 COIF Charltles De osit account reconciliation as at 31103125 Balance per statement at 31103125: £ 79,719.58 No outstanding transactions 0.00 Balance at 31103125 per Ledger: £ 79,719.58 Treasurers ststsment re: cash in hand I certify and confirm that the amount of °cash in hand. held by me on behalf of the Yarnton Village Hall Committee, as at 3161 March 2025, is £229.28 Signed:- JFIGIF (rreasurer) Charity Regisiration rK•.276932
Inde endent Examiner's Re ort Yarnton Villa e Hall Accounts Year ended 31st March 2026 I have examined the books, bank statements and vouchers and am satisfied they are correct and that the accounts presented are in accordance therewith. Lynne Whitley Year end 31 st March 2025 Charity Regk%tratic no.276932
Details of ex enditure: Malntsnanco. rgpairn & r•dgcorntlon:. Cameo Curtains Ltd IINV-27711 Balance L Newin (Replacement Kettle) S R Gardens (cut grass, painl fence- inv 11.04.24} S R Gardens (cut grass etc - inv rec'd 23.05.241 RM Electrical¥ (Full chk etc- inv 21407) EICR R A H Cafpenlry - fix Ic¢k in back room {inv 8721 CJM Roofing & Propety maintenan Ltd {INV-0939) r&)f Tepaif8 S R Gardens (cut grass etc- inv dated 13.07.241 L Newin {6 Keys) Musie and Sound$- Inv YVH010 (Maint Chk AV sy8teml S R Gardens Icul grass etc - inv dated 16.09.24) Shaun Pike IINV4)518} fix flush in DiSabd Toilet RM Eleclruls (Fix MH light switch otc- inv 216301 P Nèwin (stop end for gutter) L Newin (box of surgical glo for Fivsl AKI kit) S R Gardens Icul grass etc - inv ree'd 24.10.241 RM Electricals (Replace Step up timer- inv 21733) Alan Whitley - patch repairs to main hall Alder Security Invo # 8562 - Camera in Main Hall P Newin - Werner Leansafe X3 Combination Ladder RM Ectrical$ lunderf1)r heating etc- inv 213861 RM ECtriCaL$l2-WaY Ip3ht switch - inv 214161 L Newin (Cable for CCTV) L Newin (Vent coverl £ 1.185.00 19.88 £ 374.00 £ 240.00 £ 1,704.00 45.00 £ 900.00 £ 46339 30.00 £ 165.00 £ 180.00 £ 144.00 £ 662.16 6.56 299 £ 120.00 £ 117.60 65.00 £ 297.60 £ 189.99 £ 393.60 £ 264.00 21.99 6.95 Tot•1 £ 7,598.71 Llc•n¢M & annual ch•rgM:. Abbot Fire Group (annual 8xlFnguisher servKel inv 75769 Tom Cross Healing & Renewables Ltd {Ga$ Safety Certffi¢atK•nl inv 010 ico licen¢e102.11.24 to 01. 11 251 Ref ZB257198 Brown Bin - CDC Subscription number- 51428835 Elile Garagè Doors (Midlands) Ltd- Inv #16141 SM (Annual shutter mainl¢nanc4) Aldef Security Invott # 8561 - Annual Fire Aam Maintenance Alder Se¢urty Invoi¢¢ # 8277- Annual CCT+l maintenanc• £ 253.26 £ 180.00 35.00 49.00 10000 £ 198.00 £ 108.00 Total £ 923.26 Sundry IMIK) Exp•n•M:. Grft for Independ•nl Examiner Donation lo Village News Tom Cross Heabng & Renewab Ltd- Inv 101 12 x 'green rep¥.) The Cox Clrffofd Partnership- Inv 22765-13997 {2 x (n$Uatns) RAH Carpenty linv 9131 Invtstigati?n wc¥k for structural eryjineer 40.00 £ 10000 £ 500.00 £ 780.00 £ 150.00 Tot•1 £ 1.570.00 Chwity Registralion rn.276932