YARNTON VILLAGE HALL MANAGEMENT COMMITTEE
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED
31ST MARCH 2025

YARNTON VILLAGE HALL
Annual Re
rt for the
ear to 31*t March 2025
Yarnton Village Hall. The Paddocks, Yarnton, Oxfordshire is registered with the Charity
Commission (No. 276932) and constituted by deed of Trust dated 16th October 1978.
Yarnton Parish Council is the Holding Trustee of the Charity. Correspondence for the
Charity can be addressed to The Chaiman, 48 Aysgarth Road, Yarnton, Kidlington,
Oxon, OX5 1 ND.
The Village Hall Trust uses the following seN1￿$ on a regular basis..
8ankers:
Santander Commercial Bank, Brid￿ Road, Bootle,
Merseyside, L30 4G8
Ansvar Insuran￿, Ansvar House, St. Leonards Road,
Eastboume, East Sussex, BN213UR.
CCLA, One Angel Lane. London, EC4R 3AB
Mrs. Lynne IM]itley. S Merton Way. Yarnton, Oxon.
Insurers..
Investments (COIF)..
Independent Examiner.
The Charty is administered by a Management Commrttee comprising:
Chair..
Vice Chair..
Treasurer:
Minutes Secretary
Other members..
Peter Newin
David Thompson
Jackie Carpenter
Lynne Newin
Frances Peck, Michael Groves, Robin Hearn and Judy
Blake.
Trustee committee member8 are appointed each year at the Annual General Meeting
and officers elected by the committee at the first meeting thereafter. The Trust deed
allows for four elected members and up to sixteen representstive members from village
organizations together with a maximum of three C￿opted members.
After the last AGM Frances Peck told us that due to family commitments she woukl
have to step down as Secretary but would stay on the committee and remain a co-
signatory for payments. Lynne Newin volunteered to be our "Minutes Secretary" for
meetings as a temporary measure.
The object of the Charity is to maintain the Village Hall for the communal benefit of the
inhabitants of Yarnton and its surrounds. The Management Committee aims to provide
first-class hall facilities at an affordable cost to organizations sepiing the community as
well as to individuals within the community. The Charity utilizes the serVI￿S of a self-
employed part-time caretaker (who is responsibbe for the maintenance and cleaning of
the hall) and a self-employed booking secretsry.
The Trustees are empowered to Invest any surplus funds as they see fft, for the benefbt
of the Charity.
Chwity Registration no.276932

Activity report
The Hall Management Committee would like to thank our part-time caretaker, Mr. Alan
Bunning, for keeping the hall dean and tKly and also many thanks go to our (extremely
busy) booking secretary, Mrs. Lynne Newin, for all her hard work.
This year was spent concentrating on ne￿SSary general Maintenan￿ work to sustain
the hall's operation while deciding on our next big project.
We have decided that we need to "go green" and have set our minds to getting solar
panels and either an air source or ground source heat pump. This will need to be done
in stages as we will have to go out and obtain grants to help pay for the work.
In light of this we utilized the services of a structural engineer (to see if the roof woukl
take the weight of the solar panels given its current condition) and a knowledgeable
consultant to look at what could be done to improve our environmental status and at the
general condition of the building to see rf other remedial work needs to be done before
going down the 'green' route.
The roof is now realty showing its age and will need to be replaced in the not-tofrdistant
future. We have had patch repairs done at a cost of £900.00 but this can only be
temporary solution.
The one quotation received so far for redoing the roof is £110k (this figure includes the
cost of the scaffolding needed for the job) and adding solar panels will probably take the
amount required nearer to £1 Sok. Wle are buikling up our money reserves to use
towards this work.
All cash reserves are in8tantty accessib￿ in the event that they are required at short
notice although it remains the intention of the Trustees to ensure that sufficient funds
are secured in order to be able to undertake any major work that will be required to the
hall in the future.
The Management Committee Nns the Village Hall for the benefit of all in the local
community.
The Hall Charity is affiliated to Community First Oxfordshire and benefrts from free
advice on matters affecting Village Halls.
Charity Registration no.276932

for the
ear end￿ 31st March 2025
1.R•co1 ts&P
ments Account- General Pu
Fund
Income:
2023124
Grants and Donations..
Yamton Pari4h Council
Cherwell District Council
Sundry Donabons
Trading a¢tivities'.
Hall in¢ome
Misc income
36.839.25
i 32,740.25
40.00
36,839.25
Inveslmenl Income..
COIF Depostt Fund Interest
2.582.85
2.417.09
Change in retumable deposts held..
.180.00
Totsl R•celpts:
39 242.10
35,196.34
c￿anIng costs
Repairs and redecorab'on
Water rates Imeleredl
Healing and lighling
Licences & annual charges
Hall Insurance
4.289.49
7.598.71
637.29
3.701.17
923.26
1.444.89
4,354.43
19,397.47
723.44
3,479.70
1,01 S.93
1,282.24
18,$94.61
Oth•r ex
CFO 5ubwipt￿n
AdminislratNe expenses
Broadband
Sundry expenses
50.00
1,748.83
576,00
253.99
1.852.04
576.CN)
4,048.04
Total Paymonts
22,642.65
32.882.03
Net r•c•ipts for th• Y￿r.
16,599.45
2,314.31
Cash and bank balances as at 1st April 2024
82,121.21
79,8C6.90
Cash and bank bal•n¢M M at 3181 M•r¢h 2025
98,720.66
82,121.21
Charity RegistrJtKffi Th).276932

2. Recel
&Pa
ments Accou
IF Fund
1 2023124
Withdrawals during year
Depostts during year.
Interest received..
0.00
0.00
2.417.09
25,000.00
2.582.85
Balar￿ as at 1st April 2021
Balanc• as at 318t March 2025:
52.136.73
49.719.64
79.719.58
52.136.73
3. Statement of Auets and Llabllill
a8a
318
h20
Bank & Cash balances..
Current account
Cash in Hand
18.771.80
229.28
29,7C6.21
278.27
Total for G•noral Purp￿•* Fund:
Bank deposit (COIF D8PO8rt Fund)
79.719.58
j 52,136.73
62 136.73
Totsl for Bulldlng Fund:
79 719.58
bllltl••:
Relumable deposits hehj..
925.00
1,105.00
Totsl Mon•tsry A•8•ts:
97 795.66
81.016.21
P•mian•nt Endowment:
Land and buildings used by the Charity. The Village Hall
IFreehold Trtle vested in the Official Cu$ttyJian for chanty.esl
Other A•o9ts Inon4ndowed) - held for funetlon•l uso by tho ¢h•rfty:
Fumrture and Equipment in hall as per inventory {costs unknown):
Tables, Chairs, kitchen equipment etc.
Peter Newin, Chairman
Year end 31st March 2025
L Whiuey Ilndependent Examiner)
Year end 31 st March 2025
Charity Registration no.276932

Current account reconciliation as at 31103125
Balance per statement at 31103r25:
£ 18,771.80
Uncleared Cheques
0.00
Balance at 31103125 per Ledger..
£ 18.771.80
COIF Charltles De
osit account reconciliation as at 31103125
Balance per statement at 31103125:
£ 79,719.58
No outstanding transactions
0.00
Balance at 31103125 per Ledger:
£ 79,719.58
Treasurers ststsment re: cash in hand
I certify and confirm that the amount of °cash in hand. held by me on behalf of
the Yarnton Village Hall Committee, as at 3161 March 2025, is £229.28
Signed:- JFIGIF
(rreasurer)
Charity Regisiration rK•.276932

Inde
endent Examiner's Re
ort
Yarnton Villa
e Hall Accounts
Year ended 31st March 2026
I have examined the books, bank statements and vouchers
and am satisfied they are correct and that the accounts
presented are in accordance therewith.
Lynne Whitley
Year end 31 st March 2025
Charity Regk%tratic￿ no.276932

Details of ex
enditure:
Malntsnanco. rgpairn & r•dgcorntlon:.
Cameo Curtains Ltd IINV-27711 Balance
L Newin (Replacement Kettle)
S R Gardens (cut grass, painl fence- inv 11.04.24}
S R Gardens (cut grass etc - inv rec'd 23.05.241
RM Electrical¥ (Full ch￿k etc- inv 21407) EICR
R A H Cafpenlry - fix Ic¢k in back room {inv 8721
CJM Roofing & Propety maintenan￿ Ltd {INV-0939) r&)f Tepaif8
S R Gardens (cut grass etc- inv dated 13.07.241
L Newin {6 Keys)
Musie and Sound$- Inv YVH010 (Maint Ch￿k AV sy8teml
S R Gardens Icul grass etc - inv dated 16.09.24)
Shaun Pike IINV4)518} fix flush in DiSab￿d Toilet
RM Eleclruls (Fix MH light switch otc- inv 216301
P Nèwin (stop end for gutter)
L Newin (box of surgical glo￿ for Fivsl AKI kit)
S R Gardens Icul grass etc - inv ree'd 24.10.241
RM Electricals (Replace Step up timer- inv 21733)
Alan Whitley - patch repairs to main hall
Alder Security Invo￿ # 8562 - Camera in Main Hall
P Newin - Werner Leansafe X3 Combination Ladder
RM E￿ctrical$ lunderf1￿)r heating etc- inv 213861
RM E￿CtriCaL$l2-WaY Ip3ht switch - inv 214161
L Newin (Cable for CCTV)
L Newin (Vent coverl
£ 1.185.00
19.88
£ 374.00
£ 240.00
£ 1,704.00
45.00
£ 900.00
£ 46339
30.00
£ 165.00
£ 180.00
£ 144.00
£ 662.16
6.56
299
£ 120.00
£ 117.60
65.00
£ 297.60
£ 189.99
£ 393.60
£ 264.00
21.99
6.95
Tot•1
£ 7,598.71
Llc•n¢M & annual ch•rgM:.
Abbot Fire Group (annual 8xlFnguisher servKel inv 75769
Tom Cross Healing & Renewables Ltd {Ga$ Safety Certffi¢atK•nl inv 010
ico licen¢e102.11.24 to 01. 11 251 Ref ZB257198
Brown Bin - CDC Subscription number- 51428835
Elile Garagè Doors (Midlands) Ltd- Inv #16141 SM (Annual shutter mainl¢nanc4)
Aldef Security Invott # 8561 - Annual Fire Aam Maintenance
Alder Se¢urty Invoi¢¢ # 8277- Annual CCT+l maintenanc•
£ 253.26
£ 180.00
35.00
49.00
10000
£ 198.00
£ 108.00
Total
£ 923.26
Sundry IMIK) Exp•n•M:.
Grft for Independ•nl Examiner
Donation lo Village News
Tom Cross Heabng & Renewab￿ Ltd- Inv 101 12 x 'green rep￿¥.)
The Cox Clrffofd Partnership- Inv 22765-13997 {2 x (￿n$U￿at￿ns)
RAH Carpenty linv 9131 Invtstigati?n wc¥k for structural eryjineer
40.00
£ 10000
£ 500.00
£ 780.00
£ 150.00
Tot•1
£ 1.570.00
Chwity Registralion rn.276932