I SIMNDON SCOUT GROUP Trustees, Annual Report Scouts For the year to 31 March 2024 Section A Reference and administration details Charity Name 181h Swindon Scout Group Scout Associab"on Charty Registration Number- 306101 Group Charity Numb8r- 276767 Distrid Registra'on - 16003 Group Registration- 19707 Group HQ Charlotte Mews Old Town SWINDON SN13FJ Charlty Numb8r Charity's principal addro Contact Name & Addres$ Neil Cowie, 53 Sandringham Road. SIMNDON, SN3 1 HT N•me• ol th? ¢harlty tru8t•es who manage the chaTIty Tru8ts0 Name Dates acted If not for whole ear Ex Officio Neil Cowie Chaimian Group Scout Leader Treasurer Secretary Truste8 Phil Clarke Dan Lancaster Mike Sewell Lyndsey Howard James Thompson Nicholas Burchell From 71712023 Trustee From 71712023 Trustee From 7n12023 From 7t712023 Sonja van Leeuwen Trustee Name ond address of advlsor Typo of advlsor Nam nla Address nla Indopondont Examin•r Loulse Mullln BankepJ Lloyds BanK Hlgh Stree( Old Town, Swlndon, SN13EN
Section B Structure, governance and management Descriptlon of the chaiity's trusts Type of goveming document The Group goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authlty to the Bye Laws of the Assoa'ation and The Policy Organisation and Ruth of The Scout Association How the charity18 constitutad The Group is a trust established under Fts rules which are common to all Scouts Trustee selectlon methods The Trustees are appointed in a(X0rdan wth the Policy Organisation arKJ Rules of The Scout Association Additional governance Issues The Group is managed by a Group Trustee Board. the members of which are the 'Charity Trustees. of the Scout Group that is an educational ¢harty. As charity trustees they are responsible for Gomplying wth legislation applicable to Charits'es. This includes the registration, keeping proper accounts and maknng retums to the Charity Commission as aPF1Cab1e The Group Trustse Board consists of: Ex[¢10 Member- Group Scout Leader. Elected Members - persons elected at the Group Annual General Meeting. these will be recorded in th8 minutes and will include a Group Chairnian, Group Treasurer and other elected members to represent the interests of each Section. Cowoptsd Membern - rf required, persons cwpted annually by the Trustee Board to provide additional spe¢ffic support. The Board will also enlist secxetariaVadmini$trative support. The 8oard meets ap[XiMatelY seven times a year. The Group Trustee Board is ponSIble for the govemance of the chaiity. Although the Group Trustee Board is responsible for the chanty. rt is aGwuntable to the Group Scout Council. The Trustee Board is responsible for. The rnaintenan of Group property: The raising of funds and the administration of Group finance" The Insuran of persons, woperty arKI equipment Group wblic occasions organi&I0n. Assisting in the reGnJrtment of leaders and other adutt support: Appointing any sub commrttees that may be required; Appoinknng Group SecretariaVAdministrator 5UPPOrt or Advisors other than those who are ekcted. In addition. the Trustee Board prt)vides support to the Group Leaders in meeting the responsibilrties of their appointrnents
The Group has in pla systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all cheque payments and approval for bank transfer payments by the Treasurer from one other member of the Trustee Board by email or agreement as recor at Trustee Board meetings. A Gomprehensive insurance policy is in place to ensure that insurable risks a ¢ov8r8d for the scout building and contents. Sectlon C Objectives and athitios Summary of the objectives of the charity as set out in its governing document The objective of the Group is as a unrt of the s1 AssocAation. The Aim of The Scout Association is to womote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals. as responsible citizens and as members of their local national and intemab'onal communities. The method of achieving the Aim of the Association is by providing an enjoyable arKI attrath've scheme of progressive training, based on the Scout Promise and Law and guKled by adult18ad8rship. Summary of tho maln activities in relatlon to these objective$ The Group's main function is to support the Sections comprising Squirrels, Beavers, Cubs and Scouts in achieving the aims of the Scout Association. These Sedions within the Group continued to provide weekty meetings for approximately 90-100 young people between the age of 4 and 14 years. giving them fun, challenge and adventure through the Scout Association Training Programme appropriale to their age. Activities are provided appropriate for the Sections inclLKling activities such as cooking, m¢)del making, painting, team games, qurzzes. mapping, archery and outdoor activrties weather pemitting. All Sections can also get involved in camping or other outdoor adivits'eslchalSenges through the year. Several Adult Leaders, Young Leaders. Helpers and other Skills Instructors provide their time generously on a voluntary unpaid basis to support the Scout Association Training Programme. PublidPrlvats Benefft Subs¢riptions are charged for membership of Groups and Explorer Units in the District to cover immediate running costs and these do not unduly restrict membership. The Group follows the principle that no one should be exduded because of their inalx'lty to pay membership subscriptions. In the Group two key principles demonstrate that Scouting alms are for the public benefft These are that through th8 Scout method young people develop towards their full potential and that there is a clear link between the beneffts for young people and the purpose of Scouting. The safety of young people is taken very senously arKI the benefits Scouting activities provKle far ou1gh th8 risks. Any private benefrts from Scoutsng are incidental, other than to those as a beneficiary. Section D Achlevements and perfomMnce Summary of the main achievements of the charity during the year The Group undertook a number of activrties in support of the local ¢ommunty. This includes the major fund-raising effort of the Chnstmas Postal Service operated jointly in Swindon and the surrounding towns and villages wrth the Scout Groups of Swindon North. Support has also been provided at local school and church fetes with stalls manned by volunteers and young people from the Sections.
The Scout Group continued to provtde good opportunities for their members to progress their learning and skills wrth diffwent Scouting activrties. bwth older scouts being helped to achieve their Chief Scouts Gold Award. Saction E Financial review Policy on Reserves The Group policy on reserves is to hold suffiuenl resources to continue the charrtable activities of the Group should income and fundraising activities fall short. The Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, representing approximately £10,000 (covers mèmbership fees. insuran. utt'lities. badges, unrfom)s, allcwance for building repairs but no activrties) The Group holds excess free re8er4es against this amount at year*nd. Further flnanclal revlvw detalls The Group does not have sufficient funds to invest in longer temi investments. The Group has therefore adopted a risk averse strategy to the invesknent of its funds. All furKls are held in cash using only mainstream banks or building societ. Sactlon F Daclarallon The Tru$to08 declarn that they have approved the Tru•tses' report obova. Signed on behalf of the charlty's Trustses Slgnature Full name Neil Cowle Position held Grou Chalmian Date 02 December 2024
Independont Examlnerfs Roport to the Tntstees of the 18th Swindon Syt Group I reKx)rt on the accounts ofthe Charity for the year eNled 31st March 2024 which are set out on pag Respective reBponsibllftl68 of trust•tg and examiner egto12. The charity's trustees are respM)nsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for th year under section 14412) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my resFKJnsibilty lo.. examine the a(xounts under section 145 of the 2011 Art follow the prctedures taKI diywn in the gener Dir&tions given by the Charity Commission und8r section 145151{bl of the 2011 Art and State whether particular matteTr have come to my 8ttentvJn. Ba•1• of Snd•pond•Trt •xamln•rfs v•port My examination was carrd out in accwdance wrth tho general DIreCtn$ grven by the Charty Commission. An examination includes a rewew of the accounting records kept by the charty and a comparison ol the accounts presented with those records. It also indudes ConseratiOn of any unusual items or disclosures in the accounts, and seeking explanations from you as trustées cOeming any such matters. The procedure$ undertaken do not provid8 all the eyenCe that would be required in an audit and consequently no opinion 18 given as lo whether the accounts present a "true and la and the report is limited lo those matters set out in the statement below. Indewnd•nt oxamln•f• tatgm•nl In connection wrth my examination. no matter has come lo my attention.. which give8 rm reasonab cause to believe that. in any material respect, the rnquirements.. to keep accounting records in accordm wth 8e¢tr)n 130 of the 2011 Art. ond lo prepare aecounts whth accord wilh the accounting rOrdS aThJ ¢ompty with the accounting requiremonts of the 2011 Act have not boen met: c to Whh. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgn•d Dat• 15th November 2024 Namg Loutse Mullin Qualifi¢atlon Financrdl Anatyst Addre88 10 Keniknrth Lawns, Swindon. SN3 1LF
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