I￿ SIMNDON SCOUT GROUP
Trustees, Annual Report
Scouts
For the year to 31 March 2024
Section A Reference and administration details
Charity Name
181h Swindon Scout Group
Scout Associab"on Charty Registration Number- 306101
Group Charity Numb8r- 276767
Distrid Registra'on - 16003
Group Registration- 19707
Group HQ
Charlotte Mews
Old Town
SWINDON
SN13FJ
Charlty Numb8r
Charity's principal
addro
Contact Name & Addres$
Neil Cowie, 53 Sandringham Road. SIMNDON, SN3 1 HT
N•me• ol th? ¢harlty tru8t•es who manage the chaTIty
Tru8ts0 Name
Dates acted If not
for whole
ear
Ex Officio
Neil Cowie
Chaimian
Group Scout Leader
Treasurer
Secretary
Truste8
Phil Clarke
Dan Lancaster
Mike Sewell
Lyndsey Howard
James Thompson
Nicholas Burchell
From 71712023
Trustee
From 71712023
Trustee
From 7n12023
From 7t712023
Sonja van Leeuwen
Trustee
Name ond address of advlsor
Typo of advlsor
Nam nla
Address nla
Indopondont Examin•r
Loulse Mullln
BankepJ
Lloyds BanK Hlgh Stree( Old Town, Swlndon, SN13EN

Section B Structure, governance and management
Descriptlon of the chaiity's trusts
Type of goveming document
The Group goveming documents are those of The Scout Association. They consist of a Royal
Charter, which in tum gives auth￿lty to the Bye Laws of the Assoa'ation and The Policy
Organisation and Ruth of The Scout Association
How the charity18 constitutad
The Group is a trust established under Fts rules which are common to all Scouts
Trustee selectlon methods
The Trustees are appointed in a(X0rdan￿ wth the Policy Organisation arKJ Rules of The Scout
Association
Additional governance Issues
The Group is managed by a Group Trustee Board. the members of which are the 'Charity
Trustees. of the Scout Group that is an educational ¢harty. As charity trustees they are responsible
for Gomplying wth legislation applicable to Charits'es. This includes the registration, keeping proper
accounts and maknng retums to the Charity Commission as aPF￿1Cab1e
The Group Trustse Board consists of:
Ex￿￿[¢10 Member- Group Scout Leader.
Elected Members - persons elected at the Group Annual General Meeting. these will be recorded
in th8 minutes and will include a Group Chairnian, Group Treasurer and other elected members to
represent the interests of each Section.
Cowoptsd Membern - rf required, persons cwpted annually by the Trustee Board to provide
additional spe¢ffic support.
The Board will also enlist secxetariaVadmini$trative support.
The 8oard meets ap[￿XiMatelY seven times a year.
The Group Trustee Board is ￿ponSIble for the govemance of the chaiity. Although the Group
Trustee Board is responsible for the chanty. rt is aGwuntable to the Group Scout Council.
The Trustee Board is responsible for.
The rnaintenan￿ of Group property:
The raising of funds and the administration of Group finance"
The Insuran￿ of persons, woperty arKI equipment
Group wblic occasions organi&￿I0n.
Assisting in the reGnJrtment of leaders and other adutt support:
Appointing any sub commrttees that may be required;
Appoinknng Group SecretariaVAdministrator 5UPPOrt or Advisors other than those who are
ekcted.
In addition. the Trustee Board prt)vides support to the Group Leaders in meeting the responsibilrties
of their appointrnents

The Group has in pla￿ systems of intemal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these include 2 signatories for all cheque
payments and approval for bank transfer payments by the Treasurer from one other member of the
Trustee Board by email or agreement as recor￿ at Trustee Board meetings.
A Gomprehensive insurance policy is in place to ensure that insurable risks a￿ ¢ov8r8d for the
scout building and contents.
Sectlon C Objectives and athitios
Summary of the objectives of the charity as set out in its governing document
The objective of the Group is as a unrt of the s￿￿1 AssocAation.
The Aim of The Scout Association is to womote the development of young people in achieving their
full physical, intellectual, social and spiritual potentials, as individuals. as responsible citizens and
as members of their local national and intemab'onal communities. The method of achieving the Aim
of the Association is by providing an enjoyable arKI attrath've scheme of progressive training, based
on the Scout Promise and Law and guKled by adult18ad8rship.
Summary of tho maln activities in relatlon to these objective$
The Group's main function is to support the Sections comprising Squirrels, Beavers, Cubs and
Scouts in achieving the aims of the Scout Association.
These Sedions within the Group continued to provide weekty meetings for approximately 90-100
young people between the age of 4 and 14 years. giving them fun, challenge and adventure
through the Scout Association Training Programme appropriale to their age. Activities are provided
appropriate for the Sections inclLKling activities such as cooking, m¢)del making, painting, team
games, qurzzes. mapping, archery and outdoor activrties weather pemitting. All Sections can also
get involved in camping or other outdoor adivits'eslchalSenges through the year.
Several Adult Leaders, Young Leaders. Helpers and other Skills Instructors provide their time
generously on a voluntary unpaid basis to support the Scout Association Training Programme.
PublidPrlvats Benefft
Subs¢riptions are charged for membership of Groups and Explorer Units in the District to cover
immediate running costs and these do not unduly restrict membership. The Group follows the
principle that no one should be exduded because of their inalx'lty to pay membership
subscriptions.
In the Group two key principles demonstrate that Scouting alms are for the public benefft These
are that through th8 Scout method young people develop towards their full potential and that there
is a clear link between the beneffts for young people and the purpose of Scouting. The safety of
young people is taken very senously arKI the benefits Scouting activities provKle far ou￿1gh th8
risks. Any private benefrts from Scoutsng are incidental, other than to those as a beneficiary.
Section D Achlevements and perfomMnce
Summary of the main achievements of the charity during the year
The Group undertook a number of activrties in support of the local ¢ommunty. This includes the
major fund-raising effort of the Chnstmas Postal Service operated jointly in Swindon and the
surrounding towns and villages wrth the Scout Groups of Swindon North.
Support has also been provided at local school and church fetes with stalls manned by volunteers
and young people from the Sections.

The Scout Group continued to provtde good opportunities for their members to progress their
learning and skills wrth diffwent Scouting activrties. bwth older scouts being helped to achieve their
Chief Scouts Gold Award.
Saction E Financial review
Policy on Reserves
The Group policy on reserves is to hold suffiuenl resources to continue the charrtable activities of
the Group should income and fundraising activities fall short. The Trustee Board considers that the
Group should hold a sum equivalent to 12 months running costs, representing approximately
£10,000 (covers mèmbership fees. insuran￿. utt'lities. badges, unrfom)s, allcwance for building
repairs but no activrties)
The Group holds excess free re8er4es against this amount at year*nd.
Further flnanclal revlvw detalls
The Group does not have sufficient funds to invest in longer temi investments. The Group has
therefore adopted a risk averse strategy to the invesknent of its funds. All furKls are held in cash
using only mainstream banks or building societ￿.
Sactlon F Daclarallon
The Tru$to08 declarn that they have approved the Tru•tses' report obova.
Signed on behalf of the charlty's Trustses
Slgnature
Full name
Neil Cowle
Position held
Grou
Chalmian
Date
02 December 2024

Independont Examlnerfs Roport to the Tntstees of the 18th Swindon S￿yt Group
I reKx)rt on the accounts ofthe Charity for the year eNled 31st March 2024 which are set out on pag
Respective reBponsibllftl68 of trust•tg and examiner
egto12.
The charity's trustees are respM)nsible for the preparation of the accounts. The charity's trustees consider that
an audit is not required for th￿ year under section 14412) of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my resFKJnsibilty lo..
examine the a(xounts under section 145 of the 2011 Art
follow the prctedures taKI diywn in the gener￿ Dir&tions given by the Charity Commission und8r section
145151{bl of the 2011 Art and
State whether particular matteTr have come to my 8ttentvJn.
Ba•1• of Snd•pond•Trt •xamln•rfs v•port
My examination was carr￿d out in accwdance wrth tho general DIreCt￿n$ grven by the Charty Commission.
An examination includes a rewew of the accounting records kept by the charty and a comparison ol the
accounts presented with those records. It also indudes Cons￿eratiOn of any unusual items or disclosures in
the accounts, and seeking explanations from you as trustées cO￿eming any such matters. The procedure$
undertaken do not provid8 all the ey￿enCe that would be required in an audit and consequently no opinion 18
given as lo whether the accounts present a "true and la￿ and the report is limited lo those matters set
out in the statement below.
Indewnd•nt oxamln•f• *tatgm•nl
In connection wrth my examination. no matter has come lo my attention..
which give8 rm reasonab￿ cause to believe that. in any material respect, the rnquirements..
to keep accounting records in accordm wth 8e¢tr)n 130 of the 2011 Art. ond
lo prepare aecounts whth accord wilh the accounting r￿OrdS aThJ ¢ompty with the accounting
requiremonts of the 2011 Act
have not boen met: c*
to Wh￿h. in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Slgn•d
Dat•
15th November 2024
Namg
Loutse Mullin
Qualifi¢atlon Financrdl Anatyst
Addre88
10 Keniknrth Lawns, Swindon. SN3 1LF

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