WISBOROUGH GREEN VILLAGE HALL TRUST
Report of the Managing Trustees Financial Year 2022/2023
The report of the Trustees covers three main areas of activity :
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Hall Lettings and operations
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Stewardship of the Trust
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The Old Workhouse
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Hall Lettings and operations
The year has been a mix of consolidation and some progress with a number of new well-being activities now taking place regularly at the Hall plus many of our established regular users.
It is also pleasing to note an increase in the number of catered events for family celebrations.
Lettings Income was £10,393 an increase of 21% over the previous year but still short of the £14,847 in the last full year prior to the start of the pandemic.
With careful management operating expenses were held at £8,352 compared with £9,282. This was mainly due to reduced cost of insurance and warmer weather helping with energy costs.
As required, the Hall Accounts have been independently examined and signed off by the Examiner, the Treasurer and a Trustee. A copy of the Hall Accounts, the Independent Examiner’s Report and this Report - can be obtained via the Charity Commission website (www.gov.uk/government/organisations/charity commission) once these have been approved.
On the non-operating side, the Monthly draw club continues to add to Hall funds, making a net contribution of around £1,411 after expenses.
Some small donations totalling £312.88 have been received plus a welcome and long overdue increase in interest on our deposit account providing £381.96
With the modernisation works completed and signed off, the final payment £10,386.88 was made to Valley Builders, being the retention held against any snagging and other defects together with the final payment to Philips Chartered Surveyors for their management of the project.
- Stewardship of the Trust
There has been no change to the membership of Trustees.
It was with great sadness that we learned of the untimely death of Michael Senior who joined the Hall Committee just over a year ago during which time he brought great energy and enthusiasm to the work of the Committee. He will be greatly missed.
The Committee is still seeking additional volunteers to bring the Committee back to an optimal number.
3. The Old Workhouse
During the year, a number of matters arose regarding the Old Workhouse. A Rent Review was due to take place for the next renewal term starting in August 2023. However, before that could take place we were notified of a change in personal circumstances by the tenants that would require a change to the tenancy agreement.
The Trustees engaged Henry Adams Lettings to assist with the changes to the tenancy.
Registered Charity No. 276065
WISBOROUGH GREEN VILLAGE HALL TRUST
An updated EPC has been completed. Much time has been spent on evaluating the recommendations as to both practicality and cost. Generally the EPC recommendations were either impractical or too expensive. The Trustees have therefore registered a High Cost Exemption as required by regulation. However, new electric heaters have recently been installed which will provide much improved energy efficiency.
In November 2023, some damp issues were reported by the tenants. Two areas were affected. A blocked and damaged gutter high up on the north face of the building was causing damp in the wall below. A smaller damp patch was found on the south side adjacent to the lounge window due to a gap between the window frame and brickwork and some poor pointing. These issues have now been remedied by a local builder.
Having tackled the EPC and relevant Exemption and the damp issues, the Trustees remain in discussion with Henry Adams Lettings regarding the necessary changes to the tenancy agreement Income from the Old Workhouse was £18,300 of which £7,686 was paid in rent to the Trust’s landlord, the Parish Council. General maintenance costs for the year were £1,211 (this figure does not include cost of remedying the damp issues nor the new electric heaters which both fall outside the financial year being reported here).
Conclusion
We are delighted that the new facilities are encouraging new and different activities to take place at the Hall and that more of the local community have been able to enjoy these.
Trustees of Wisborough Green Village Hall
31[st] December 2023
Registered Charity No. 276065
| Wisborough Green Village Hall | Wisborough Green Village Hall | Wisborough Green Village Hall | 276065 |
|---|---|---|---|
| Receipts andpayments accounts | |||
| For the period from |
1st October 2022 | To | 30th Sept 2023 |
CC16a
Section A Receipts and payments
| A1 Receipts | A1 Receipts | Unrestricted funds to the nearest £ 10,393 - - 200 - 2,736 382 313 18,300 - - 32,324 - - 32,324 A2,155 3,416 1,893 E368 426 - 94 p- - D1,325 7,686 1,212 12,245 - 30,820 - - 30,820 1,504 - 62,974 64,478 |
Restricted funds - - - - - - - - - - - - - - - - - - - - - - - - - - - ~~-~~ - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - ~~-~~ - - - - - - - - |
Total funds to the nearest £ 10,393 - - 200 - 2,736 382 313 18,300 - - 32,324 |
Total funds to the nearest £ 10,393 - - 200 - 2,736 382 313 18,300 - - 32,324 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|
| LETTlNGS | 10,393 | 8,581 | |||||
| REFUNDABLE | - | - | |||||
| LETTING DEPOSITS - REFUNDABLE | - | - | |||||
| LICENCE FEES\NOISE MGT | 200 | 100 | |||||
| INSURANCE RECEIPTS | - | - | |||||
| MONTHLY DRAW CLUB | 2,736 | 2,876 | |||||
| INTEREST & CLAIM REFUND | 382 | 33 | |||||
| DONATIONS,GIFTS & BEQUESTS | 313 | 722 | |||||
| OLD WORKHOUSE RENT | 18,300 | 18,300 | |||||
| GRANTS etc | - | 27,232 | |||||
| DEPOSIT INTEREST ADJ | - | - | |||||
| Sub total(Gross income for AR) | 32,324 | 57,844 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - |
- | - | |||||
| ~~Sub total~~ | - | - | - | ||||
| Total receipts A3 Payments |
|||||||
| 57,844 | |||||||
| PREMISES MAINTENANCE,INCL. C | A2,155 | 1,548 | |||||
| UTILITIES - Electricity,Oil,Water | 3,416 | 4,159 | |||||
| INSURANCE & CDC RATES | 1,893 | 2,410 | |||||
| PREMISES & ENTERTAINMENT LIC | E368 | 332 | |||||
| ADVERTISING/DUES & SUBS | 426 | 440 | |||||
| GIFTS,DONATIONS & AGM | - | 190 | |||||
| EQUIPMENT PURCHASES | 94 | 93 | |||||
| SUNDRIESincl. Postage,office supplies, | p- | 111 | |||||
| PREMISES IMPROVEMENTS | - | 4,191 | |||||
| MONTHLY DRAW CLUB PRIZE FUN | D1,325 | 1,420 | |||||
| PARISH COUNCIL RENT | 7,686 | 7,686 | |||||
| OLD WORKHOUSE EXPS | 1,212 | 1,025 | |||||
| MODERNISATION PROJECT | 12,245 | 259,236 | |||||
| GRANT FUNDED PROJECTS & MISC | - | 27,232 | |||||
| Sub total | 30,820 | 310,073 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| - | - | ||||||
| **Sub total ** | - | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 310,073 | |||||||
| 1,504 | - | - | 1,504 | - 252,229 | |||
| - | - | - | - | - | |||
| 62,974 | - | - | 62,974 | 315,203 | |||
| 64,478 | - | - | 64,478 | 62,974 |
Page 4
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B4 Assets retained for the charity’s own use B3 Investment assets B1 Cash funds B5 Liabilities |
Bank Deposit WG Monthly Draw Club Account Current Account Petty Cash Details Total cash funds Details Details Details NIL Details Building Project Gift Aid Receivables less Payables & ~~Undeposited~~ (agree balances with receipts and payments account(s)) Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 61,860 317 - 1,664 - 228 - 379 - 30 - 64,478 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) - - - Print Name Keith Carter Christopher Edwards |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| OK Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Keith Carter | 05-Jan-24 | ||
| Christopher Edwards | 05-Jan-24 |
Page 5
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Wisborough Green Village Hall
On accounts for the year 30[th] September 2023 Charity no 276065 ended (if any)
Set out on pages
4 and 5
(remember to include the page numbers of additional sheets)
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed: Name: Stephen Carter Relevant professional Chartered Accountant qualification(s) or body (if any):
Date: 5 January 2024
March 2012
1
Address:
50 Carters Way
Wisborough Green
RH14 0BY
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose .
March 2012
2
March 2012