**WISBOROUGH GREEN VILLAGE HALL TRUST** ## **Report of the Managing Trustees Financial Year 2022/2023** The report of the Trustees covers three main areas of activity : 1. Hall Lettings and operations 2. Stewardship of the Trust 3. The Old Workhouse 1. Hall Lettings and operations The year has been a mix of consolidation and some progress with a number of new well-being activities now taking place regularly at the Hall plus many of our established regular users. It is also pleasing to note an increase in the number of catered events for family celebrations. Lettings Income was £10,393 an increase of 21% over the previous year but still short of the £14,847 in the last full year prior to the start of the pandemic. With careful management operating expenses were held at £8,352 compared with £9,282. This was mainly due to reduced cost of insurance and warmer weather helping with energy costs. As required, the Hall Accounts have been independently examined and signed off by the Examiner, the Treasurer and a Trustee. A copy of the Hall Accounts, the Independent Examiner’s Report and this Report - can be obtained via the Charity Commission website (www.gov.uk/government/organisations/charity commission) once these have been approved. On the non-operating side, the Monthly draw club continues to add to Hall funds, making a net contribution of around £1,411 after expenses. Some small donations totalling £312.88 have been received plus a welcome and long overdue increase in interest on our deposit account providing £381.96 With the modernisation works completed and signed off, the final payment £10,386.88 was made to Valley Builders, being the retention held against any snagging and other defects together with the final payment to Philips Chartered Surveyors for their management of the project. 2. Stewardship of the Trust There has been no change to the membership of Trustees. It was with great sadness that we learned of the untimely death of Michael Senior who joined the Hall Committee just over a year ago during which time he brought great energy and enthusiasm to the work of the Committee. He will be greatly missed. _The Committee is still seeking additional volunteers to bring the Committee back to an optimal number._ ## 3. The Old Workhouse During the year, a number of matters arose regarding the Old Workhouse. A Rent Review was due to take place for the next renewal term starting in August 2023. However, before that could take place we were notified of a change in personal circumstances by the tenants that would require a change to the tenancy agreement. The Trustees engaged Henry Adams Lettings to assist with the changes to the tenancy. Registered Charity No. 276065 ## **WISBOROUGH GREEN VILLAGE HALL TRUST** An updated EPC has been completed. Much time has been spent on evaluating the recommendations as to both practicality and cost. Generally the EPC recommendations were either impractical or too expensive. The Trustees have therefore registered a High Cost Exemption as required by regulation. However, new electric heaters have recently been installed which will provide much improved energy efficiency. In November 2023, some damp issues were reported by the tenants. Two areas were affected. A blocked and damaged gutter high up on the north face of the building was causing damp in the wall below. A smaller damp patch was found on the south side adjacent to the lounge window due to a gap between the window frame and brickwork and some poor pointing. These issues have now been remedied by a local builder. Having tackled the EPC and relevant Exemption and the damp issues, the Trustees remain in discussion with Henry Adams Lettings regarding the necessary changes to the tenancy agreement Income from the Old Workhouse was £18,300 of which £7,686 was paid in rent to the Trust’s landlord, the Parish Council. General maintenance costs for the year were £1,211 (this figure does not include cost of remedying the damp issues nor the new electric heaters which both fall outside the financial year being reported here). Conclusion We are delighted that the new facilities are encouraging new and different activities to take place at the Hall and that more of the local community have been able to enjoy these. Trustees of Wisborough Green Village Hall 31[st] December 2023 Registered Charity No. 276065 |**Wisborough Green Village Hall**|**Wisborough Green Village Hall**|**Wisborough Green Village Hall**|**276065**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|**1st October 2022**|**To**|**30th Sept 2023**| **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**10,393**
**-**
**-**
**200**
**-**
**2,736**
**382**
**313**
**18,300**
**-**
**-**
**32,324**
**-**
**-**
**32,324**
A**2,155**
**3,416**
**1,893**
E**368**
**426**
**-**
**94**
p**-**
**-**
D**1,325**
**7,686**
**1,212**
**12,245**
**-**
**30,820**
**-**
**-**
**30,820**
**1,504**
**-**
**62,974**
**64,478**|**Restricted**
**funds**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**10,393**
**-**
**-**
**200**
**-**
**2,736**
**382**
**313**
**18,300**
**-**
**-**
**32,324**|**Total funds**
**to the nearest £**
**10,393**
**-**
**-**
**200**
**-**
**2,736**
**382**
**313**
**18,300**
**-**
**-**
**32,324**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---| |LETTlNGS||**10,393**|||||**8,581**| |REFUNDABLE||**-**|||||**-**| |LETTING DEPOSITS - REFUNDABLE||**-**|||||**-**| |LICENCE FEES\NOISE MGT||**200**|||||**100**| |INSURANCE RECEIPTS||**-**|||||**-**| |MONTHLY DRAW CLUB||**2,736**|||||**2,876**| |INTEREST & CLAIM REFUND||**382**|||||**33**| |DONATIONS,GIFTS & BEQUESTS||**313**|||||**722**| |OLD WORKHOUSE RENT||**18,300**|||||**18,300**| |GRANTS etc||**-**|||||**27,232**| |DEPOSIT INTEREST ADJ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_||**32,324**|||||**57,844**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| |||**-**
|||**-**||**-**| |~~**_Sub total_**~~||**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**57,844**| ||||||||| |PREMISES MAINTENANCE,INCL. C||A**2,155**|||||**1,548**| |UTILITIES - Electricity,Oil,Water||**3,416**|||||**4,159**| |INSURANCE & CDC RATES||**1,893**|||||**2,410**| |PREMISES & ENTERTAINMENT LIC||E**368**|||||**332**| |ADVERTISING/DUES & SUBS||**426**|||||**440**| |GIFTS,DONATIONS & AGM||**-**|||||**190**| |EQUIPMENT PURCHASES||**94**|||||**93**| |SUNDRIESincl. Postage,office supplies,||p**-**|||||**111**| |PREMISES IMPROVEMENTS||**-**|||||**4,191**| |MONTHLY DRAW CLUB PRIZE FUN||D**1,325**|||||**1,420**| |PARISH COUNCIL RENT||**7,686**|||||**7,686**| |OLD WORKHOUSE EXPS||**1,212**|||||**1,025**| |MODERNISATION PROJECT||**12,245**|||||**259,236**| |GRANT FUNDED PROJECTS & MISC||**-**|||||**27,232**| ||**_Sub total_**|**30,820**|||||**310,073**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |||**-**|||**-**||| |**_Sub total_ **||**-**|||**-**||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**310,073**| ||||||||| |||**1,504**|**-**|**-**|**1,504**||**- 252,229**| |||**-**|**-**|**-**|**-**||**-**| |||**62,974**|**-**|**-**|**62,974**||**315,203**| |||**64,478**|**-**|**-**|**64,478**||**62,974**| Page 4 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B1 Cash funds**
**B5 Liabilities**|**Bank Deposit**
**WG Monthly Draw Club Account**
**Current Account**
**Petty Cash**
**Details**
**_Total cash funds_**
**Details**
**Details**
**Details**
**NIL**
**Details**
**Building Project Gift Aid**
**Receivables less Payables &**
~~**Undeposited**~~
(agree balances with receipts and payments
account(s))
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**61,860**
**317**
**-**
**1,664**
**-**
**228**
**-**
**379**
**-**
**30**
**-**
**64,478**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name
Keith Carter
Christopher Edwards|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK
**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Keith Carter|**05-Jan-24**| |||Christopher Edwards|**05-Jan-24**| Page 5 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Wisborough Green Village Hall **On accounts for the year** 30[th] September 2023 **Charity no** 276065 **ended (if any)** **Set out on pages** 4 and 5 (remember to include the page numbers of additional sheets) **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Stephen Carter **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** **Date:** 5 January 2024 **March 2012** 1 **Address:** 50 Carters Way Wisborough Green RH14 0BY ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. **Give here brief details of any items that the examiner wishes to disclose** . **March 2012** 2 March 2012