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2022-09-30-accounts

WISBOROUGH GREEN VILLAGE HALL TRUST

Report of the Managing Trustees Financial Year 2021/2022

The report of the Trustees covers four main areas of activity :

  1. Hall Lettings and operations

  2. Stewardship of the Trust

  3. Modernisation of the Hall building and facilities

  4. The Old Workhouse

  5. Hall Lettings and operations

The green shoots of recovery are just about beginning to show although there remains some distance before our lettings income will have recovered to pre-pandemic levels.

Construction works for the first phase of the Hall modernisation were fully completed in January 2022 and the Hall was able to open up with all its brand new facilities. The new facilities have been welcomed by many of our users and have helped to make the hall a more attractive and welcoming space.

A financial statement of Costs and Funding for these works is appended to this report.

It is particularly pleasing that a number of new activities now take place regularly at the Hall, including yoga and karate classes. Many of our regular users have also returned now that the risk from Covid is significantly reduced.

Lettings Income was £8,381 compared with £1,200 in the previous year and with £14,847 in the last full year prior to the start of the pandemic.

With the increased use of the Hall compared with the previous year, operating expenses were inevitably higher at £9,282 compared with £5,647. This was mainly due to a huge increase in cost of utilities from £790 (previous year) to £4,158 this year. In part this large increase was due to having run down our oil level prior to the works and then restoring this after the new tank was installed. Otherwise operating expenses were similar year on year.

As required, the Hall Accounts have been independently examined and signed off by the Examiner, the Treasurer and the Chairman. A copy of the Hall Accounts, the Independent Examiner’s Report and this Report can be obtained via the new village hall website (www.wisboroughgreenvh.org.uk) or from the Charity Commission website (www.gov.uk/government/organisations/charity-commission) once these have been approved.

As reported last year, it has been the intention of the Hall Committee to update our scale of Hire Charges given that the current scale of charges has been in place since 2011. Now that the severe disruption caused by the pandemic and the construction works is behind us, the Committee has agreed new Hire charges the first stage of which came into effect on 1st October 2022. The second stage of charges will come into effect from 1[st] April 2023. Our current fixed price contract for electricity expires on 31[st] March and we are expecting new terms to show a further significant rise in the cost of electricity.

Overall the two stage increase in Hire charges will mean a rise of around 10% over the 2011 scale of charges. By comparison, Consumer Price Inflation for the same period is 28.7%! (Source - Office for National Statistics)

On the non-operating side, the Monthly draw club continues to add to Hall funds, making a net contribution of around £1,456 after expenses.

Registered Charity No. 276065

WISBOROUGH GREEN VILLAGE HALL TRUST

The Monthly Draw club remains the Hall’s ONLY regular fundraising activity. Membership has reduced slightly in the last 2 years. We need more people to join. There are some great cash prizes on offer and it’s a fun way to support our Hall.

A Financial Summary and Balance Sheet summary are included with this report so that readers can see the impact of this year’s activity on the overall funds of the Trust.

More details about the Modernisation Project and the Old Workhouse also follow later in this report.

  1. Stewardship of the Trust

There has been no change to the membership of Trustees. However a number of other changes of personnel have taken place within the Hall Committee.

We were delighted to welcome Clare & Martin Lonsdale and Michael Senior to the Committee but sad to lose Sheila Armistead, Paul Killingbeck and Sheena Overington who have stepped down.

Our grateful thanks to you all – Sheila, Sheena and Paul – for your advice, help and support over the years.

Happily, Sheena will remain as a Trustee of the Hall so we shall continue to benefit from her sound advice.

The Committee is still seeking additional volunteers to bring the Committee back to an optimal number but without success so far.

  1. Modernisation of the Hall building and facilities

I am delighted to report that Phase 1 of the modernisation programme was completed in January 2022.

The new facilities have bedded in very well and have been well received by all users of the Hall.

I reported this last year but just to remind everyone – the project has delivered the following improvements so far:

The cost of these works has been fully funded and has not required any borrowing by the Hall (see Modernisation Project Phase 1 Financial Summary attached).

Registered Charity No. 276065

WISBOROUGH GREEN VILLAGE HALL TRUST

We are extremely grateful to the following for financial and other support without which we could never have undertaken these works

We had hoped that, with improved energy efficiency via the new heating, plumbing and lighting systems, we would see a modest reduction in annual running costs but, of course, these energy improvements have been overwhelmed by the enormous increase in energy costs over the last 12 months.

Having got this major change out of the way, we remain in a period of consolidation. Work on the remaining phases of the modernisation will once again depend on obtaining the required funding but this is likely to take quite a long time to achieve and, from our recent experience, a considerable amount of effort.

4. The Old Workhouse

The tenancy of the Old Workhouse has continued throughout the year and was renewed in August 2022 for a further 12 months.

Income from the Old Workhouse was £18,300 of which £7,686 was paid in rent to the Trust’s landlord, the Parish Council. General maintenance costs for the year were £1,025.

Conclusion

We are delighted that a major part of the modernisation of the hall has now been successfully completed. There is still much work to be done to plan, finance and implement other stages of the modernisation. This will take time.

In the meantime, we hope that the community continues to enjoy the new and updated facilities at the Hall.

If you haven’t seen the new facilities yet, contact our Bookings Secretary, Sharon Strudwick, who will be pleased to arrange for one of the committee to show you around. For those of you who have seen and enjoyed the new facilities, please spread the word!

Keith Carter Chairman

31[st] December 2022

Registered Charity No. 276065

Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022

Financial Summary

Oct 2021 - Sep 2022 Oct 2020 - Sep 2021 % change
598.25%
64.37%

-79.74%
-72.27%
87.54%
-1590.13%
-8.17%
0.00%
-95.28%
8.88%
-80.62%
2.90%
3.42%
1563.46%
0.00%
0.00%
-1590.13%
Operating Income £ 8,380.98 £ 1,200.29 598.25%
Operating Expense £ 9,281.84 £ 5,646.92 64.37%
Operating Profit £ -900.86 £ -4,446.63
-79.74%
Non Operating Income £ 49,162.90 £ 177,273.48 -72.27%
Non Operating Expense £ 300,790.82 £ 160,387.15 87.54%
Non Operating Profit £ -251,627.92 £ 16,886.33 -1590.13%
Sources of Non Operating Income
WG Monthly Draw Club £ 2,876.00 £ 3,132.00 -8.17%
Old Workhouse rental income £ 18,300.00 £ 18,300.00 0.00%
Grants, Donations, Gifts, Bequests £ 721.50 15,280.70 -95.28%
Deposit Interest £ 33.24 £ 30.53 8.88%
Grants £ 27,232.16 £ 140,530.25 -80.62%
Sources of Non Operating Expenses
WG Monthly Draw Club Prizes & Expenses £ 1,420.00 £ 1,380.00 2.90%
Old Workhouse Rent/Exps £ 8,710.98 £ 8,423.00 3.42%
Modernisation Project (Own Funds) £ 259,236.42 £ 15,584.15 1563.46%
Modernisation Project (Grants) £ 27,232.16 £ 135,000.00 0.00%
Premises Improvements £ 4,191.26 £ 0.00 0.00%
Non Operating Profit/Loss £ -251,627.92 £ 16,886.33 -1590.13%

Balance Sheet Summary as at 30 Sept 2022

Capital and Reserves
Opening Bal Equity
Retained Earnings
Profit for the Year
Shareholder funds		 2022
19,533.02
295,670.00
-252,528.78
62,674.24		 2021
19,533.02
283,230.30
12,439.70
315,203.02		 % Change
0.0%
4.4%
-2130.0%
-80.1%

Results to 30 September 2022

Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022

Modernisation Project Phase 1 Financial Summary

Pre-Construction Costs
Architect & Structural Engineer Fees
Ecological (Bat) survey
Planning Fees
Asbestos survey
Heating Survey & Report
Building Regs application & inspections
Funding Consultancy fee
SUB -TOTAL
Construction Costs
Valley Builders original contract for works
To include new Servery, Kitchen, Toilet/shower Room, Storage Area,
Plant Room, Heating system, Plumbing, Lighting and power circuits
plus refurbishment of Committee Room ceiling and walls & removal of
fixed stage
Valley Builders additional contract for works
To include refurbishment of Main Toilets, Lobby and old Kitchen
including new lighting throughout plus
New path, gate & external lighting for Old Workhouse
SUB -TOTAL
Project Management Fees
Post-Construction Costs
New Flooring for old stage area plus refurbishing existing floor
Painting/Decorating Main Hall
Extra storage cupboards
Acoustic ceiling in Servery
New Kitchen appliances
Refurbish Committee Room parquet floor
New AV system
SUB -TOTAL
GRAND TOTAL		 £10,144.32
£2,958.00
£770.00
£462.00
£1,620.00
£3,761.68
£1,860.00





£37,368.17
£4,560.00		 £21,576.00
£373,546.80
£4,370.00
£842.43
£3,400.00
£3,517.25
£2,968.17
£600.00
£5,142.09		 £41,928.17
£23,852.81

c
c
c
c
c
c
£20,839.94
£481,743.72

Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022

THE ABOVE WORKS FUNDED BY :
Grants secured
Section 106 funding
Community Infrastructure Levy
Business Restart Grant
Community Gifts, bequests & donations
Monthly Draw Club funds (2006 onwards)
VH Capital Reserves used
GRAND TOTAL		 £110,664.00
22.97%
£45,530.25
9.45%
£24,565.16
5.10%
£10,000.00
2.08%
£216,108.10
44.86%
£21,727.00
4.51%
£53,149.21
11.03%
£481,743.72
100.00%

All payments have been made except as follows:

As provided under the terms of the RICS standard contract for works, a 2.5% retention is being held by the Treasurer against the Contracts for Works with Valley Builders in the sum of £10,386.88. In addition, a small retention is being held against the costs of Project Management (Philips Surveyors) in the sum of £572.81.

These retentions will be paid on completion of any “snagging” works and a final inspection

Wisborough Green Village Hall Wisborough Green Village Hall 276065
Receipts andpayments accounts CC16a
For the period
from		 1st October 2021 To 30th Sept 2022

Section A Receipts and payments

A1 Receipts A1 Receipts Unrestricted
funds
to the nearest £
8,281
-
-
100
-
2,876
33
722
18,300
27,232
-
57,544
-
-
57,544
A1,548
4,159
2,410
E332
440
190
93
p111
4,191
D1,420
7,686
1,025
56,736
27,232
107,573
-
-
107,573
- 50,029
-
112,703
62,674		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
202,500
~~-~~
202,500
-
-
202,500
- 202,500
-
202,500
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~-~~
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
8,281
-
-
100
-
2,876
33
722
18,300
27,232
-
57,544		 Total funds
to the nearest £
8,281
-
-
100
-
2,876
33
722
18,300
27,232
-
57,544		 Last year
to the nearest £
LETTlNGS 8,281 1,200
REFUNDABLE - -
LETTING DEPOSITS - REFUNDABLE - -
LICENCE FEES\NOISE MGT 100 -
INSURANCE RECEIPTS - -
MONTHLY DRAW CLUB 2,876 3,132
INTEREST & CLAIM REFUND 33 31
DONATIONS,GIFTS & BEQUESTS 722 7,281
OLD WORKHOUSE RENT 18,300 18,300
GRANTS etc 27,232 148,530
DEPOSIT INTEREST ADJ - -
Sub total(Gross income for AR) 57,544 178,474
A2 Asset and investment sales,
(see table).
-
 - -
~~Sub total~~ - - -
Total receipts
A3 Payments
178,474
PREMISES MAINTENANCE,INCL. C A1,548 1,545
UTILITIES - Electricity,Oil,Water 4,159 790
INSURANCE & CDC RATES 2,410 1,753
PREMISES & ENTERTAINMENT LIC E332 366
ADVERTISING/DUES & SUBS 440 282
GIFTS,DONATIONS & AGM 190 35
EQUIPMENT PURCHASES 93 825
SUNDRIESincl. Postage,office supplies, p111 51
PREMISES IMPROVEMENTS 4,191 -
MONTHLY DRAW CLUB PRIZE FUN D1,420 1,380
PARISH COUNCIL RENT 7,686 7,686
OLD WORKHOUSE EXPS 1,025 737
MODERNISATION PROJECT 56,736 150,584
GRANT FUNDED PROJECTS & MISC 27,232 -
Sub total 107,573 166,034
A4 Asset and investment
purchases, (see table)
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
166,034
- 50,029 - 202,500 - - 252,529 12,440
- - - - -
112,703 202,500 - 315,203 302,763
62,674 - - 62,674 315,203

Page 4

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B5 Liabilities
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B3 Investment assets		 Bank Deposit
WG Monthly Draw Club Account
Current Account
Petty Cash
(agree balances with receipts and payments
account(s))
Signature
Building Project Gift Aid
Details
Details
Details
NIL
Details
Total cash funds
Details
Receivables less Payables &
~~Undeposited~~		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
60,481
310
-
1,598
-
157
-
267
-
- 139
-
62,674
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name
Keith Carter
Christopher Edwards		 Endowment
funds
to nearest £
-
-
-
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
Keith Carter 25-Jan-23
Christopher Edwards 25-Jan-23

Page 5

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Wisborough Green Village Hall

On accounts for the year 30[th] September 2022 Charity no 276065 ended (if any)

Set out on pages

4 and 5

(remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

asis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  6. Please delete the words in the brackets if they do not apply.

Signed:

Date: 25 January 2023

Name: Stephen Carter Relevant professional Chartered Accountant qualification(s) or body (if any):

IER

March 2012

1

Address: 50 Carters Way Wisborough Green RH14 0BY

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

IER

March 2012

2

Give here brief details of any items that the examiner wishes to disclose .

IER

March 2012

3