**WISBOROUGH GREEN VILLAGE HALL TRUST** ## **Report of the Managing Trustees Financial Year 2021/2022** The report of the Trustees covers four main areas of activity : 1. Hall Lettings and operations 2. Stewardship of the Trust 3. Modernisation of the Hall building and facilities 4. The Old Workhouse 1. Hall Lettings and operations The green shoots of recovery are just about beginning to show although there remains some distance before our lettings income will have recovered to pre-pandemic levels. Construction works for the first phase of the Hall modernisation were fully completed in January 2022 and the Hall was able to open up with all its brand new facilities. The new facilities have been welcomed by many of our users and have helped to make the hall a more attractive and welcoming space. A financial statement of Costs and Funding for these works is appended to this report. It is particularly pleasing that a number of new activities now take place regularly at the Hall, including yoga and karate classes. Many of our regular users have also returned now that the risk from Covid is significantly reduced. Lettings Income was £8,381 compared with £1,200 in the previous year and with £14,847 in the last full year prior to the start of the pandemic. With the increased use of the Hall compared with the previous year, operating expenses were inevitably higher at £9,282 compared with £5,647. This was mainly due to a huge increase in cost of utilities from £790 (previous year) to £4,158 this year. In part this large increase was due to having run down our oil level prior to the works and then restoring this after the new tank was installed. Otherwise operating expenses were similar year on year. As required, the Hall Accounts have been independently examined and signed off by the Examiner, the Treasurer and the Chairman. A copy of the Hall Accounts, the Independent Examiner’s Report and this Report can be obtained via the new village hall website (www.wisboroughgreenvh.org.uk) or from the Charity Commission website (www.gov.uk/government/organisations/charity-commission) once these have been approved. As reported last year, it has been the intention of the Hall Committee to update our scale of Hire Charges given that the current scale of charges has been in place since 2011. Now that the severe disruption caused by the pandemic and the construction works is behind us, the Committee has agreed new Hire charges the first stage of which came into effect on 1st October 2022. The second stage of charges will come into effect from 1[st] April 2023. Our current fixed price contract for electricity expires on 31[st] March and we are expecting new terms to show a further significant rise in the cost of electricity. Overall the two stage increase in Hire charges will mean a rise of around 10% over the 2011 scale of charges. By comparison, Consumer Price Inflation for the same period is 28.7%! (Source - Office for National Statistics) On the non-operating side, the Monthly draw club continues to add to Hall funds, making a net contribution of around £1,456 after expenses. Registered Charity No. 276065 ## **WISBOROUGH GREEN VILLAGE HALL TRUST** The Monthly Draw club remains the Hall’s ONLY regular fundraising activity. Membership has reduced slightly in the last 2 years. We need more people to join. There are some great cash prizes on offer and it’s a fun way to support our Hall. A Financial Summary and Balance Sheet summary are included with this report so that readers can see the impact of this year’s activity on the overall funds of the Trust. More details about the Modernisation Project and the Old Workhouse also follow later in this report. 2. Stewardship of the Trust There has been no change to the membership of Trustees. However a number of other changes of personnel have taken place within the Hall Committee. We were delighted to welcome Clare & Martin Lonsdale and Michael Senior to the Committee but sad to lose Sheila Armistead, Paul Killingbeck and Sheena Overington who have stepped down. Our grateful thanks to you all – Sheila, Sheena and Paul – for your advice, help and support over the years. Happily, Sheena will remain as a Trustee of the Hall so we shall continue to benefit from her sound advice. _The Committee is still seeking additional volunteers to bring the Committee back to an optimal number but without success so far._ 3. Modernisation of the Hall building and facilities I am delighted to report that Phase 1 of the modernisation programme was completed in January 2022. The new facilities have bedded in very well and have been well received by all users of the Hall. I reported this last year but just to remind everyone – the project has delivered the following improvements so far: - New heating system - New electrics - New hot/cold water system - A large new kitchen specifically designed around our needs - A bright new bar/servery area - A large storage area with multiple cupboards - New toilet and shower room off the storage area - 22 square metres of additional floor space in the main hall (fixed stage removed) - Refurbished Committee Room with new ceiling and two new large cupboards and floor space reinstated to full size following removal of old storage units - Extended lobby/reception space by main entrance - Refurbished main toilets and lobby - New gate, pathway and lighting in the Old Workhouse garden - Remedial damp work and making good of steps up to the Old Workhouse (which were causing problems to the outside of the east wall of the old servery) The cost of these works has been fully funded and has not required any borrowing by the Hall (see _Modernisation Project Phase 1 Financial Summary_ attached). Registered Charity No. 276065 ## **WISBOROUGH GREEN VILLAGE HALL TRUST** We are extremely grateful to the following for financial and other support without which we could never have undertaken these works - Action with Communities in Rural England (ACRE) - Action in Rural Sussex (AiRS) - Chichester District Council - Sussex Community Foundation - Wisborough Green Parish Council - The Trustees of the estate of Laurence and Patricia Knight - The churchwardens of St Peter ad Vincula - Wisborough Green Fete Society(and its predecessor WG Sideshows Society) - Wisborough Green Short Mat Bowls Club - Wisborough Green Farmers Market - The community of Wisborough Green for its fundraising and donations We had hoped that, with improved energy efficiency via the new heating, plumbing and lighting systems, we would see a modest reduction in annual running costs but, of course, these energy improvements have been overwhelmed by the enormous increase in energy costs over the last 12 months. Having got this major change out of the way, we remain in a period of consolidation. Work on the remaining phases of the modernisation will once again depend on obtaining the required funding but this is likely to take quite a long time to achieve and, from our recent experience, a considerable amount of effort. ## 4. The Old Workhouse The tenancy of the Old Workhouse has continued throughout the year and was renewed in August 2022 for a further 12 months. Income from the Old Workhouse was £18,300 of which £7,686 was paid in rent to the Trust’s landlord, the Parish Council. General maintenance costs for the year were £1,025. Conclusion We are delighted that a major part of the modernisation of the hall has now been successfully completed. There is still much work to be done to plan, finance and implement other stages of the modernisation. This will take time. In the meantime, we hope that the community continues to enjoy the new and updated facilities at the Hall. If you haven’t seen the new facilities yet, contact our Bookings Secretary, Sharon Strudwick, who will be pleased to arrange for one of the committee to show you around. For those of you who have seen and enjoyed the new facilities, please spread the word! Keith Carter Chairman 31[st] December 2022 Registered Charity No. 276065 Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022 ## **Financial Summary** ||||**Oct 2021 - Sep 2022**||**Oct 2020 - Sep 2021**|**% change**
598.25%
64.37%

**-79.74%**
-72.27%
87.54%
**-1590.13%**
-8.17%
0.00%
-95.28%
8.88%
-80.62%
2.90%
3.42%
1563.46%
0.00%
0.00%
-1590.13%| |---|---|---|---|---|---|---| ||**Operating Income**|£|8,380.98|£|1,200.29|598.25%| ||**Operating Expense**|£|9,281.84|£|5,646.92|64.37%| ||**Operating Profit**|**£**|**-900.86**|**£**|**-4,446.63**|
**-79.74%**| |||||||| ||**Non Operating Income**|£|49,162.90|£|177,273.48|-72.27%| ||**Non Operating Expense**|£|300,790.82|£|160,387.15|87.54%| ||**Non Operating Profit**|**£**|**-251,627.92**|**£**|**16,886.33**|**-1590.13%**| |||||||| ||**Sources of Non Operating Income**|||||| ||WG Monthly Draw Club|£|2,876.00|£|3,132.00|-8.17%| ||Old Workhouse rental income|£|18,300.00|£|18,300.00|0.00%| ||Grants, Donations, Gifts, Bequests|£|721.50||15,280.70|-95.28%| ||Deposit Interest|£|33.24|£|30.53|8.88%| ||Grants|£|27,232.16|£|140,530.25|-80.62%| |||||||| ||**Sources of Non Operating Expenses**|||||| ||WG Monthly Draw Club Prizes & Expenses|£|1,420.00|£|1,380.00|2.90%| ||Old Workhouse Rent/Exps|£|8,710.98|£|8,423.00|3.42%| ||Modernisation Project (Own Funds)|£|259,236.42|£|15,584.15|1563.46%| ||Modernisation Project (Grants)|£|27,232.16|£|135,000.00|0.00%| ||Premises Improvements|£|4,191.26|£|0.00|0.00%| ||**Non Operating Profit/Loss**|£|-251,627.92|£|16,886.33|-1590.13%| |||||||| ## **Balance Sheet Summary as at 30 Sept 2022** |**Capital and Reserves**
**Opening Bal Equity**
**Retained Earnings**
**Profit for the Year**
**Shareholder funds**|**2022**
19,533.02
295,670.00
-252,528.78
**62,674.24**|**2021**
19,533.02
283,230.30
12,439.70
**315,203.02**|% Change
0.0%
4.4%
-2130.0%
**-80.1%**| |---|---|---|---| Results to 30 September 2022 ## Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022 ## Modernisation Project Phase 1 Financial Summary |**Pre-Construction Costs**
Architect & Structural Engineer Fees
Ecological (Bat) survey
Planning Fees
Asbestos survey
Heating Survey & Report
Building Regs application & inspections
Funding Consultancy fee
SUB -TOTAL
**Construction Costs**
Valley Builders original contract for works
_To include new Servery, Kitchen, Toilet/shower Room, Storage Area,_
_Plant Room, Heating system, Plumbing, Lighting and power circuits_
_plus refurbishment of Committee Room ceiling and walls & removal of_
_fixed stage_
Valley Builders additional contract for works
_To include refurbishment of Main Toilets, Lobby and old Kitchen_
_including new lighting throughout plus_
_New path, gate & external lighting for Old Workhouse_
SUB -TOTAL
Project Management Fees
**Post-Construction Costs**
New Flooring for old stage area plus refurbishing existing floor
Painting/Decorating Main Hall
Extra storage cupboards
Acoustic ceiling in Servery
New Kitchen appliances
Refurbish Committee Room parquet floor
New AV system
SUB -TOTAL
**GRAND TOTAL**|£10,144.32
£2,958.00
£770.00
£462.00
£1,620.00
£3,761.68
£1,860.00|





| |---|---|---| ||£37,368.17
£4,560.00|£21,576.00
£373,546.80

| ||£4,370.00
£842.43
£3,400.00
£3,517.25
£2,968.17
£600.00
£5,142.09|£41,928.17
£23,852.81

c
c
c
c
c
c| |||£20,839.94| |||**£481,743.72**| Wisborough Green Village Hall Trust AGM Report for financial year ending 30 September 2022 |**THE ABOVE WORKS FUNDED BY :**
**Grants secured**
**Section 106 funding**
**Community Infrastructure Levy**
**Business Restart Grant**
**Community Gifts, bequests & donations**
**Monthly Draw Club funds (2006 onwards)**
**VH Capital Reserves used**
**GRAND TOTAL**|£110,664.00
22.97%
£45,530.25
9.45%
£24,565.16
5.10%
£10,000.00
2.08%
£216,108.10
44.86%
£21,727.00
4.51%
£53,149.21
11.03%| |---|---| ||**£481,743.72**
100.00%| All payments have been made except as follows: _As provided under the terms of the RICS standard contract for works, a 2.5% retention is being held by the Treasurer against the Contracts for Works with Valley Builders in the sum of £10,386.88. In addition, a small retention is being held against the costs of Project Management (Philips Surveyors) in the sum of £572.81._ These retentions will be paid on completion of any “snagging” works and a final inspection |**Wisborough Green Village Hall**|**Wisborough Green Village Hall**||**276065**||| |---|---|---|---|---|---| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|**1st October 2021**|**To**|**30th Sept 2022**||| ## **Section A Receipts and payments** |**A1 Receipts**|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,281**
**-**
**-**
**100**
**-**
**2,876**
**33**
**722**
**18,300**
**27,232**
**-**
**57,544**
**-**
**-**
**57,544**
A**1,548**
**4,159**
**2,410**
E**332**
**440**
**190**
**93**
p**111**
**4,191**
D**1,420**
**7,686**
**1,025**
**56,736**
**27,232**
**107,573**
**-**
**-**
**107,573**
**- 50,029**
**-**
**112,703**
**62,674**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**202,500**
~~**-**~~
**202,500**
**-**
**-**
**202,500**
**- 202,500**
**-**
**202,500**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**8,281**
**-**
**-**
**100**
**-**
**2,876**
**33**
**722**
**18,300**
**27,232**
**-**
**57,544**|**Total funds**
**to the nearest £**
**8,281**
**-**
**-**
**100**
**-**
**2,876**
**33**
**722**
**18,300**
**27,232**
**-**
**57,544**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---| |LETTlNGS||**8,281**|||||**1,200**| |REFUNDABLE||**-**|||||**-**| |LETTING DEPOSITS - REFUNDABLE||**-**|||||**-**| |LICENCE FEES\NOISE MGT||**100**|||||**-**| |INSURANCE RECEIPTS||**-**|||||**-**| |MONTHLY DRAW CLUB||**2,876**|||||**3,132**| |INTEREST & CLAIM REFUND||**33**|||||**31**| |DONATIONS,GIFTS & BEQUESTS||**722**|||||**7,281**| |OLD WORKHOUSE RENT||**18,300**|||||**18,300**| |GRANTS etc||**27,232**|||||**148,530**| |DEPOSIT INTEREST ADJ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_||**57,544**|||||**178,474**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| |||**-**
|||**-**||**-**| |~~**_Sub total_**~~||**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**178,474**| ||||||||| |PREMISES MAINTENANCE,INCL. C||A**1,548**|||||**1,545**| |UTILITIES - Electricity,Oil,Water||**4,159**|||||**790**| |INSURANCE & CDC RATES||**2,410**|||||**1,753**| |PREMISES & ENTERTAINMENT LIC||E**332**|||||**366**| |ADVERTISING/DUES & SUBS||**440**|||||**282**| |GIFTS,DONATIONS & AGM||**190**|||||**35**| |EQUIPMENT PURCHASES||**93**|||||**825**| |SUNDRIESincl. Postage,office supplies,||p**111**|||||**51**| |PREMISES IMPROVEMENTS||**4,191**|||||**-**| |MONTHLY DRAW CLUB PRIZE FUN||D**1,420**|||||**1,380**| |PARISH COUNCIL RENT||**7,686**|||||**7,686**| |OLD WORKHOUSE EXPS||**1,025**|||||**737**| |MODERNISATION PROJECT||**56,736**|||||**150,584**| |GRANT FUNDED PROJECTS & MISC||**27,232**|||||**-**| ||**_Sub total_**|**107,573**|||||**166,034**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |||**-**|||**-**||| |**_Sub total_ **||**-**|||**-**||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**166,034**| ||||||||| |||**- 50,029**|**- 202,500**|**-**|**- 252,529**||**12,440**| |||**-**|**-**|**-**|**-**||**-**| |||**112,703**|**202,500**|**-**|**315,203**||**302,763**| |||**62,674**|**-**|**-**|**62,674**||**315,203**| Page 4 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B5 Liabilities**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**|**Bank Deposit**
**WG Monthly Draw Club Account**
**Current Account**
**Petty Cash**
(agree balances with receipts and payments
account(s))
Signature
**Building Project Gift Aid**
**Details**
**Details**
**Details**
**NIL**
**Details**
**_Total cash funds_**
**Details**
**Receivables less Payables &**
~~**Undeposited**~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**60,481**
**310**
**-**
**1,598**
**-**
**157**
**-**
**267**
**-**
**- 139**
**-**
**62,674**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name
Keith Carter
Christopher Edwards|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK
**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Keith Carter|**25-Jan-23**| |||Christopher Edwards|**25-Jan-23**| Page 5 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Wisborough Green Village Hall **On accounts for the year** 30[th] September 2022 **Charity no** 276065 **ended (if any)** **Set out on pages** 4 and 5 (remember to include the page numbers of additional sheets) **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **asis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 25 January 2023 **Name:** Stephen Carter **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** **IER** **March 2012** 1 **Address:** 50 Carters Way Wisborough Green RH14 0BY ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. **IER** **March 2012** 2 **Give here brief details of any items that the examiner wishes to disclose** . **IER** **March 2012** 3