Village Hall Annual Report 2022-2023
Trustees :
Mr. John Boas
Mr. Kevin Taylor
Mr. Cliff Watts
Mr. Pat Brogan
Names of persons (or body) entitled to appoint Trustee: Residents of village of Badshot Lea in the county of Surrey.
Objects of Charity :
To provide and maintain the premises known as The Kiln, Badshot Lea Village Hall as a venue for hire and use by the community.
Advisors:
Bank: NatWest Bank Farnham, Surrey, GU9 7NP Accountant: Jones & Co, 41 Queens Road, Farnborough, Hampshire, GU14 6JP
Charities Activities and Achievements during the year in relation to its objectives:
The Trustees continue to hire the village hall and its grounds to clubs, societies and local organisations. Many hirers are long standing and all serve the local community.
Work Planned for 2022-2023
-
continue to upgrade all lighting throughout the site to low consumption LED.
-
upgrade boiler and heating controls to reduce energy consumption.
-
replace the security door and frame providing access to the first and second floors.
Many of the clubs and societies using the hall are still struggling to build membership back to pre-covid levels and we have continued to support them through reduced fees. This has had a detrimental effect on our income and will force us to keep expenditure to essential work only.
Work completed 2022-2023
-
Lighting throughout the site was upgraded to low consumption LED.
-
The boiler and heating controls were upgraded to reduce energy consumption.
-
The security door and frame providing access to the first and second floors was replaced.
-
All the window shutters were seen to be deteriorating more quickly than expected, some in a dangerous state, so all were replaced.
Work Planned for 2023- 2024
There is no planned work as such owing to our continued reduction in income following the covid pandemic and the massive increase in energy costs for the site.
We will continue to carry out essential maintenance to keep the building safe and sound.
Grants
We received no grants during 2022-2023.
Donations
A donation of £100 was received to help pay for the hedge along our southern boundary.
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023
FOR
The Badshot Lea Village Hall
The Badshot Lea Village Hall
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 July 2023
| Page | |
|---|---|
| Charity Information | 1 |
| Independent Examiner’s Report | 2 |
| Income & Expenditure Account | 3 |
| Balance Sheet | 4 |
| Fixed Assets Schedule | 5 |
The Badshot Lea Village Hall
CHARITY INFORMATION for the Year Ended 31 July 2023
| CHARITY NO.: | 276030 |
|---|---|
| ADDRESS: | The Village Hall |
| St Georges Rd | |
| Badshot Lea | |
| Farnham | |
| Surrey | |
| GU9 9LY | |
| TRUSTEES: | J Boas |
| P Broganr | |
| K A Taylor | |
| C Watts | |
| ACCOUNTANTS: | Jones & Co |
| Sherwood House | |
| 41 Queens Rd | |
| Farnborough | |
| Hants | |
| GU14 6JP |
Page 1
The Badshot Lea Village Hall
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL
In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2023 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us.
This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report.
We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements.
By approving the Balance Sheet as at 31 July 2023 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date
Page 2
The Badshot Lea Village Hall
INCOME & EXPENDITURE ACCOUNT for the Year Ended 31 July 2023
| Income Studio Hire Outside activities Hall hire Storage Community Gardens Sundry income Car park Charity investment revaluation Charity investment interest Interest received Expenditure Rates & water rates Charity investment revaluation Gas & electricity Repairs & maintenance Cleaning Insurance General expenses Accountancy Professional fees Depreciation Office Equipment EXCESS OF INCOME |
31.7.23 £ £ 9,100 3,725 21,778 3,300 109 23 - - 1,413 347 39,795 1,918 310 16,017 18,781 1,028 2,324 1,272 1,433 35 43,118 (3,323) 924 (4,247) ===== |
|---|---|
Page 2
The Badshot Lea Village Hall
| BALANCE SHEET 31 July 2023 31.7.23 £ FIXED ASSETS Freehold Property 60,000 Improvements to Property 96,348 Office Equipment 3,695 CURRENT ASSETS Trade Debtors (976) Charity Investment 115,396 Prepayments 1,834 Bank Deposit Account 44,185 Bank Account 11,163 Cash 8 171,610 CURRENT LIABILITIES Creditors & liabilities 5,220 NET ASSETS FINANCED BY LONG TERM LIABILITIES Charity Commission Loan ACCUMULATED FUNDS |
£ 160,043 166,390 326,433 42,000 284,413 326,433 |
31.7.22 £ 60,000 96,348 4,618 968 115,559 1,713 44,017 8,669 8 170,934 1,220 |
£ 160,966 169,714 330,680 |
|---|---|---|---|
| 42,000 288,680 |
|||
| 330,680 |
In accordance with instructions given to us we have prepared without carrying out an audit the annexed financial statements from the accounting records of The Badshot Lea Village Hall and from information and explanations supplied to us.
Jones & Co Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP
Date: .............................................
Page 4
The Badshot Lea Village Hall
TANGIBLE FIXED ASSETS SCHEDULE
31 July 2023
| COST At 1 August 2022 and 31 July 2023 DEPRECIATION At 1 August 2022 Charge for year At 31 July 2023 NET BOOK VALUE At 31 July 2023 At 31 July 2022 |
Improvements Freehold to Office Property Property Equipment £ £ £ 60,000 96,348 76,849 - - 72,230 - - 924 - - 73,154 60,000 96,348 3,695 60,000 96,348 4,618 |
Totals £ 233,197 |
|---|---|---|
| 72,230 924 73,154 160,043 160,966 |
Page 5
The Badshot Lea Village Hall
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL
In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2023 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us.
This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report.
We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements.
By approving the Balance Sheet as at 31 July 2023 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date
Page 2