## **Village Hall Annual Report 2022-2023** 

**Trustees** : 

Mr. John Boas 

Mr. Kevin Taylor 

Mr. Cliff Watts 

Mr. Pat Brogan 

Names of persons (or body) entitled to appoint Trustee: Residents of village of Badshot Lea in the county of Surrey. 

## **Objects of Charity** : 

To provide and maintain the premises known as `The Kiln, Badshot Lea Village Hall` as a venue for hire and use by the community. 

## **Advisors:** 

Bank: NatWest Bank Farnham, Surrey, GU9 7NP Accountant: Jones & Co, 41 Queens Road, Farnborough, Hampshire, GU14 6JP 

## **Charities Activities and Achievements during the year in relation to its objectives:** 

The Trustees continue to hire the village hall and its grounds to clubs, societies and local organisations. Many hirers are long standing and all serve the local community. 

## **Work Planned for 2022-2023** 

- continue to upgrade all lighting throughout the site to low consumption LED. 

- upgrade boiler and heating controls to reduce energy consumption. 

- replace the security door and frame providing access to the first and second floors. 

Many of the clubs and societies using the hall are still struggling to build membership back to pre-covid levels and we have continued to support them through reduced fees. This has had a detrimental effect on our income and will force us to keep expenditure to essential work only. 

## **Work completed 2022-2023** 

- Lighting throughout the site was upgraded to low consumption LED. 

- The boiler and heating controls were upgraded to reduce energy consumption. 

- The security door and frame providing access to the first and second floors was replaced. 

- All the window shutters were seen to be deteriorating more quickly than expected, some in a dangerous state, so all were replaced. 

## **Work Planned for 2023- 2024** 

There is no planned work as such owing to our continued reduction in income following the covid pandemic and the massive increase in energy costs for the site. 



We will continue to carry out essential maintenance to keep the building safe and sound. 

## **Grants** 

We received no grants during 2022-2023. 

## **Donations** 

A donation of £100 was received to help pay for the hedge along our southern boundary. 



**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023** 

## **FOR** 

**The Badshot Lea Village Hall** 



**The Badshot Lea Village Hall** 

## **CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 July 2023** 

||**Page**|
|---|---|
|**Charity Information**|1|
|**Independent Examiner’s Report**|2|
|**Income & Expenditure Account**|3|
|**Balance Sheet**|<br>4|
|**Fixed Assets Schedule**|5|





**The Badshot Lea Village Hall** 

**CHARITY INFORMATION for the Year Ended 31 July 2023** 

|**CHARITY NO.:**|276030|
|---|---|
|**ADDRESS:**|The Village Hall|
||St Georges Rd|
||Badshot Lea|
||Farnham|
||Surrey|
||GU9 9LY|
|**TRUSTEES:**|J Boas|
||P Broganr|
||K A Taylor|
||C Watts|
|**ACCOUNTANTS:**|Jones & Co|
||Sherwood House|
||41 Queens Rd|
||Farnborough|
||Hants|
||GU14 6JP|



Page 1 



## **The Badshot Lea Village Hall** 

## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL** 

In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2023 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us. 

This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report. 

We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements. 

By approving the Balance Sheet as at 31 July 2023 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period. 

We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. 

Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough  Hants GU14 6JP Date 

Page 2 



## **The Badshot Lea Village Hall** 

## **INCOME & EXPENDITURE ACCOUNT for the Year Ended 31 July 2023** 

|**Income**<br>Studio Hire<br>Outside activities<br>Hall hire<br>Storage<br>Community Gardens<br>Sundry income<br>Car park<br>Charity investment revaluation<br>Charity investment interest<br>Interest received<br>**Expenditure**<br>Rates & water rates<br>Charity investment revaluation<br>Gas & electricity<br>Repairs & maintenance<br>Cleaning<br>Insurance<br>General expenses<br>Accountancy<br>Professional fees<br> <br>**Depreciation**<br>Office Equipment<br>**EXCESS OF INCOME**<br>|31.7.23<br>£<br>£<br>9,100<br>3,725<br>21,778<br>3,300<br>109<br>23<br>-<br>-<br>1,413<br>347<br>39,795<br>1,918<br>310<br>16,017<br>18,781<br>1,028<br>2,324<br>1,272<br>1,433<br>35<br>43,118<br>(3,323)<br>924<br>**(**4,247)<br>**=====**|
|---|---|



Page 2 



## **The Badshot Lea Village Hall** 

|**BALANCE SHEET**<br>**31 July 2023**<br>31.7.23<br>£<br>**FIXED ASSETS**<br>Freehold Property<br>60,000<br>Improvements to Property<br>96,348<br>Office Equipment<br>3,695<br>**CURRENT ASSETS**<br>Trade Debtors<br>(976)<br>Charity Investment<br>115,396<br>Prepayments                                                                1,834<br>Bank Deposit Account<br>44,185<br>Bank Account<br>11,163<br>Cash<br>8<br>171,610<br>**CURRENT LIABILITIES**<br>Creditors & liabilities<br>5,220<br>**NET ASSETS**<br>**FINANCED BY**<br>**LONG TERM LIABILITIES**<br>Charity Commission Loan<br>**ACCUMULATED FUNDS**|£<br>160,043<br> <br>166,390<br>326,433<br>42,000<br>284,413<br>326,433|31.7.22<br>£<br>60,000<br>96,348<br>4,618<br>968<br>115,559<br>1,713<br>44,017<br>8,669<br>8<br>170,934<br>1,220|£<br>160,966<br>169,714<br>330,680|
|---|---|---|---|
||||42,000<br>288,680|
||||330,680|



In accordance with instructions given to us we have prepared without carrying out an audit the annexed financial statements from the accounting records of The Badshot Lea Village Hall and from information and explanations supplied to us. 

Jones & Co Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP 

Date: ............................................. 

Page 4 



## **The Badshot Lea Village Hall** 

## **TANGIBLE FIXED ASSETS SCHEDULE** 

## **31 July 2023** 

|**COST**<br>At 1 August 2022<br>and 31 July 2023<br>**DEPRECIATION**<br>At 1 August 2022<br>Charge for year<br>At 31 July 2023<br>**NET BOOK VALUE**<br>At 31 July 2023<br>At 31 July 2022|Improvements<br>Freehold<br>to<br>Office<br>Property<br>Property<br>Equipment<br>£<br>£<br>£<br>60,000<br>96,348<br>76,849<br>-<br>-<br>72,230<br>-<br>-<br>924<br>-<br>-<br>73,154<br>60,000<br>96,348<br>3,695<br>60,000<br>96,348<br>4,618|Totals<br>£<br>233,197|
|---|---|---|
|||72,230<br>924<br>73,154<br>160,043<br>160,966|



Page 5 



## **The Badshot Lea Village Hall** 

## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL** 

In accordance with the terms of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2023 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and information and explanations you have given to us. 

This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report. 

We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements. 

By approving the Balance Sheet as at 31 July 2023 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period. 

We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements. 

Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough  Hants GU14 6JP Date 

Page 2