2020-07-31-accounts - The Badshot Lea Village Hall

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Trustees Annual Report

Charity Name – Badshot Leas Village Hall Registered Charity No: 276030

For the financial year 01-08-2019 – 31-07-2020

Name of Charity Trustees: -

Mr John Boas Chairman Mrs Gemma Ball Trustee Mr Kevin Taylor Vice Charman Mrs Sara Jones Trustee Mr Pat Brogan Secretary Mrs Lisa Rothwell Trustee Mr Cliff Watts Treasurer Mr Richard Horton Trustee

Names of persons (or body) entitled to appoint Trustee:

Residents of the Village of Badshot Lea in the county of Surrey

Objects of the Charity:

To provide and maintain premises known as ‘’The Kiln, Badshot Leas Village Hall’’, as a venue for hire and use by the community.

Advisors:

Bank: NatWest Bank, Farnham, Surrey, GU9 7NP Accountant: Jones & Co, 41 Queens Road, Farnborough, Hampshire, GU14 6JP

Charites Activities and Achievements during the year in relation to its objectives:

The Trustees continue to hire the village hall and it grounds to clubs, societies and local organisations. Current hirers are longstanding and serve the locality.

Work Planned for the year 2019-2020

During the year the Trustees have continued the essential maintenance of the hall and carried out a number of improvements. Some of the planned work was not completed due to the Covid restrictions and the closure of the hall. These items will be carried over to 2020/2021.

Work completed in 2019- 2020 included :

Upgrade of lighting in the main hall
Improvement to fire safety on the first floor
Renewing signage on the front of the building
Improving ventilation in kitchen area
Electrical testing for the whole building and completion of remedial work.
Update Risk Assessments
Provision of mandatory Covid sanitation and signage.

Work Planned for 2020-2021 .

Remove trees along the southern boundary of the carpark.
Repair damage to carpark caused by the trees.
Repair/renew roof to outside toilet area.
Refurbish and decorate outside toilet area.
Renew all fascia’s and soffits on the building.

The building is used by a wide range of local clubs and societies when the Covid restrictions allow but was closed completely for a number of months during 2020. The trustees are keen to support new activities on the premises but the hall is very well used and currently running at near full capacity under normal non covid conditions. Grants

We received two grants in 2019-2020:

£820 for the fire safety improvements on the 1[st] floor.

£25,000 from the Government Support Grant.

Donations

No donations were received this year.

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020 FOR The Badshot Lea Village Hall

The Badshot Lea Village Hall CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 July 2020 Page Charity Information Independent Examiner's Report Income & Expenditure Account Balance Sheet Fixed Assets Schedule

The Badshot Lea Village Hall CHARITY INFORMATION for the Year Ended 31 July 2020 CHARtTY NO.: 276030 ADDRESS: The Village Hall St Georges Rd Badshot Lea Fantham Surrey GU9 9LY TRUSTEES: J Boas P Broganr L Rothwell K A Taylor C Watts ACCOUNTANTS: Jones & Co Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Page I

The Badshot Lea Village Hall INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS OF THE BADSHOT LEA VILLAGE HALL In accordance with the tenns of our engagement and in order to assist you to fulfil your duties, we have examined the financial statements of The Badshot Lea Village Hall for the year ended 31 July 2020 which comprise the Income and Expenditure Account, the Balance Sheet, and the related notes from the accounting records and infonnation and explanations you have given to us. This report is made to the Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might report to the Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent pern]itted by law, we do not accept or assume responsibility to anyone other than the Trustees as a body for this report. We have carried out this engagement in accordance with technical guidance issued by the Association of Chartered Certified Accountants and have complied with the ethical guidance laid down relating to members undertaking the independent examination of financial statements. By approving the Balance Sheet as at 31 July 2020 you have acknowledged your duty to ensure that the Trustees have kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that The Badshot Lea Village Hall is exempt from the requirement for an audit for the period. We hav not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the completeness of the accounting records or information and explanations you have given to us and we do not, xpress any opinion on the financial statements. ther Iain Patrick Alfred Goodhew FCCA Jones & Co Accountants & Registered Auditors Sherwood House 41 Queens Rd Farnborough Hants GU14 6JP Date 21. s. 2021 Page 2

The Badshot Lea Village Hall INCOME & EXPENDITURE ACCOUNT for the Year Ended 31 July 2020 31.7.20 31.7.19 Income Studio Hire Outside activities Grants Hall hire Storage Gifts Sundry income Car park Charity investment revaluation Charity investment interest Business Support Grant Interest received 8,668 4,950 820 16,126 2,475 12,023 6,600 21,710 2.575 20 450 1,868 1,331 25,000 9,795 725 61,698 53,458 Expenditure History books Rates & water rates Gas & electricity Repairs & maintenance Cleaning Insurance General expenses Accountancy Professional fees (1,876) 6,302 17,109 2,482 1,934 1,417 1,272 435 5,538 5,088 20,195 2,862 1,905 1,274 1,337 29,075 38,199 32,623 15,259 Depreciation Office Equipment 1,804 EXCESS OF INCOME 30,819 13,004 Page 3

The Badshot Lea Village Hall BALANCE SHEET 31 July 2020 31.7.20 31.7.19 FIXED ASSETS Freehold Property Improvements to Property Office Equipment 60,000 96,348 7,216 60,000 96,348 9,020 163,564 165,368 CURRENT ASSETS Trade Debtors Charity Investment Prepayments Bank Deposit Account Bank Account Cash 1,095 96,917 1,472 923 59,940 128 1,918 94,903 921 34,603 68 160,475 132 413 CURRENT LIABILITIES Creditors & liabilities 196 4,757 160,279 127 656 NET ASSETS 323,843 293,024 FINANCED BY LONG TERM LIABILITIES Charity Commission Loan 42,000 42,000 ACCUMULATED FUNDS 281,843 251,024 323,843 293 024 In accordance with instructions given to us we have prepared without carrying out an audit the annexed financial statements from the accounting records of The Badshot Lea Village Hall and from infomiation and explanations supplied to us. Jones & Co Sherwood House 41 Queens Rd Famborough Hants GU14 6JP Date: ...... Page 4

The Badshot Lea Village Hall TANGIBLE FIXED ASSETS SCHEDULE 31 July 2020 Improvements to Property Freehold Property Office Equipment Totals COST At l August 2019 and 31 July 2020 60,000 96,348 76,849 233,197 DEPRECIATION At l August 2019 Charge for year 67,829 67,829 At 31 July 2020 69,633 69,633 NET BOOK VALUE At 31 July 2020 60,000 96,348 7,216 163,564 At31 July 2019 60,000 96,348 9,020 165,368 Page 5

J be Madshot Lt4 Village Hall INDEPCNDINT EXAMINER'S REPORT TO TIIE TRUSTEES ON THE UNAUDITED FINANC.IAI. STATEMI ENTS OF THE BADSHOT I.EA VILLACE HALL In aCrdance with ihe ternis ot. our engagcmeni and in order to i&siEt ynu tn fultil your duties, we have examined ihe rjnwiviul $t4t¢m¢ni3 of Thc fJad3hot Lca Villa8c Tlall r()r th¢ year ¢nd¢d J l July 2020 wliicli WliiPiiSe die IIiWJIi¢ ll1 ExF¢ndiiure AccounL the Balance Sheet, and the related not from the dLWUllting records and information and explanarions you have given to us. .1 hib report is mad¢ lo ¢h¢ Trust¢¢%, as a body. in accordance with the terms of our ¢ngagement. Our work has been undertaken go thAI might Teport to the Trustees that wo havo dono so, and stalè tho¥¢ muttvr- that we huve ugr¢ed to 5tote to thcm in this rLport fi)r nu uthL'r pur8¢. .1 o the fullest cxtcnt pemiitted by law. we do not actq)i or assurnr responsibility io anyone otheT than the'l'rustees as a body for this repori. We haNc ¢arrlcd oui ihls engagerneni in accordance w'ith iechnical guidancc issued by Ihe AOllatiOn of Lhartered Certified AccounlaDLs and have complied with the dhical 8uiddnce laid dnwn relatin8 tn members undcrtakin8 ihe independeni examinaiion of financial siatemertts. By approving the Balance Sheet &% at 31 Jul> 2020 you have acknowledged your duty to ensure th81 the'rrustees have kept propcr accvunling rcwrds and to Ppart financial siat¢menis Ihat giwe a true and fair view. You cunsid¢r thot Th¢ Badshot Lea Village Hall is exempt from the requirement foT an audit for Ihe periud. Wt hav a¢LU iiot iren instructed to carry out an audiL of the finan¥iaJ bidlrffl¢nis. For thi5 Tcttson, we h£tve not verified the compleleness uf the accounting records or infonnation and explanations you have given io us and we do not. xprcss any opinion on the finanLial slatements. l&in Patrick Altr¢d Goodh¢w FCCA Jones & Co A¢¢oulllants & Registerd Auditors ShLYwLKKI House 4112ueens Rd Farnborough Hants OU14 OJP Da zi. s.hzi Page 2