REGISTERED CHARITY NUMBER: 275891 Report of the Trustees and Vnaudlted Flnanclal Statements foT the Year Ended 31 Decembw 2020 Oxfordshlre Famlly Hlstory Sodety Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 IJE
Oxlordshire Famity History Soclety Contents of the Financial Statements for the Year Ended 31 December 2020 Page Report of the Trustees Independent Examinerfs Report Statement of Flnanclal Actlvltles Balance Sheet Notes to the Financial Statements
Oxfordshlre Famity History Society Report of thè Trustees for th• Year Ended 31 C)ecemlJer 2020 The trustee5 present thelr report with the financial statements of the charitykn the year ended 31 December 2020.The trustees have adopted the provision5 01 Accountin8 and Reporring by Charitie5'. Statement of Recornmended practi applicable to charities preparing their accounts in accordance with the Financial Reportin8 Standard applicawe in the UK and Republic of Ireland IFRS 1021 leffective l January 20151. OBJEcfivES AND AcllviTIES The objects of the chorty are to advance public edutation in famlty hlstory and 8enea108y primarily STRucfuRE. GOVERNANCE AND MANAGEMEP Gtsverftlng document The char¢tV 15 controlled byfjts 8ovemln8 documenL a deed of trust. and constitutes an unincorporated charity. REFERENCE AND ADMINISTRATIVE DETAILS Re8lstefed Charity nurnber 275891 PRIP4CIPAL ADDRESS clc¢ Oxfofd History Centrt St. Luke'5 Chur¢h Temple Rd Oxford Oxftsrdshlre OX42HT TRUSTEES M Austen J Beckerleg S Honore M15s G Sturt r Empta8e C FarKe J Cramer D BTou8hton K Polle S Mattheus M Walkér Chalr Treasurer Editor Secretsry IResl8ned 6 December 20201 Secretary Resizned 6 Decernber 2020 Trusteè5 are recrur(ed from the Society's membership and fomially appointed at the Society's Annual General meeting. There is no fofmal induLtion policy but newtrustees are 8Nen support and training to enable them to undertake theirwork. The Society's affair5 are managed bythe Boaril of Twstees vthith meets on a I)nthlY basis to plan future actwities and consider matters relating to mernber5hip and final. The charlty is not formalty part of a wider network and has no subsodiaries. It does co<Jperate with other organi5ation5 that have an interest in family and local history. Page I
Oxfottjshlre Family Ht5tory Soc*ty Report of the Trustees for the Year Ended 31 Detèmber 2020 ANNUAL REVIEW The Society had another successful year. The Society has no employees Sn 202012019:Nonel lieS on a number of volunteers to asslst In its work including the provision of advice via local librarie At the end of 2020there were 1552 member$12019=15331. The Soclety only managed to attend one falr and one U3A meeting before l¢xkdown tn March 2020. After some intern31 testin8 and experimentin& online meetings began in earnest in June 2020 and have been well attended. and well reIved, by our members. Our Fair wa5 unable to take place In October 2020. The Society attended one online Fair in November 2020. A notable feature of this trylng year was the launch of the kniety's new web site whh has been well reived and commented upon. MembershSp Is open to all and the services provided by the Society benefit the publlc and Its understandin8 of genealogy. farnily history and local Oxfordshlre history. The Trustees have considered this public benefft In accordance wlth the Charity Commission's published 8uidaft¢e under the Charities Att 2011. Future plan5 include conUnulnB onllne meetlngs for the benefit of our worldwide membership. FINANCIAL REVIEW There was a deflcit of income over expenditure in 2020 of £3.39312019: surplu5 £4,591). Inwme from Membership and royaltles continued In line with 2019.. the deficit was the result of one-off Items includin8 donations to oiher pr8anlsaiions and the development ol the website. Income is derived from three principal sourcÈs'. membership substriplfjons, sales of books, CDS and other research information, and royakies from other Ofganisations The Society has serveS as at December 2020 of É299,63912019..£303,0321. This funding Is held to enable the Society to develop its artivities and to undertake investment in research or improving 5UPPQrt to the membership le.g. Improving the society's website). The reserve5 are invested In a bank savings account and earned 0.18% interest. Having considered its reserves and future incomè pr05petts the Tntstees Consider that the Society is a going concern. Paze 2
Oxfordshlre Family History Society Report of the Trustees for the Year Ended 31 December 2020 RISKS The Society revSews rlsks as part of its re8ular meetbng5 and when considering rW activities. The Society is carrying adequate reserve5 to cope with most financial problems suth as a short term redurtion in membership numbers or less suc$Sful events. The work of the Soc5ety could be disrupted by extemal events (such as a pandemic) and, over a longer timescale, a shortage of Trustees to continue to lead the Society. BANKERS Barclays Bank UK PLC Barclays Leicester LE87 28B INDEPENDENT EXAMINER T.K. Hobbs, FCCA Chapman Roblnson and MIre Limlted 30 Bankside Court 5tationfields KldlSngton Oxford OXS IJE Approved by order of the board of trustees on 121 and signed on its behalf by: me of trustee to b edl Pa8e 3
Oxfordshire Famlly History Sodety Independent examiner's report to the trustees of Oxfordshire Family History Society l report to the charity trustees on my examination of the accounts of the Oxfordshire Family History Society Ithe Trust) for the year ended 31 December 2020. Responsibilities and basls of report As the tharity trustee5 of the Trust you are responslble for the prepardtion of the accounts in accordance with the requirements of the Charitie5 Act 20111'the Art'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145151{b lof the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to mv attention In connection with the examination 8ivin8 me cause to believe that in any materlal respect.. I, accounting records were not kept in respect of the Trust as required by sectlon 130 of the Act,. or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the opplitable requirements concerning the fomi and content of accounts et out in the Charltles (Accounts and Reports) Regulatlons 2W8 other than any requirement that the accounts give a true and fair vlew whlch Is not a matter consldered as part of an independent examinatlon. I conflrm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. T.K. Hobbs FCCA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kldlin8ton Oxford OX5 IJE Date, Page 4
Oxfordshlre Famlly Hlstory Society ststement of Flnancial Artivities for the Year Ended 31 December 2020 2020 2019 Notes INCOME FROM Charitable artivities- Membership fee5 Donations, legacies and royalties Other trading activlties Investment income Total 11,421 25,489 6,641 530 44.081 12,590 25,347 8,328 1,127 47.392 EXPENDITURE ON Raising funds Charitable attivities Total 8,879 38,595 47,474 20.077 22,725 42.802 NET INCOME / IEXPENOITUREI RECONCILIATION OF FUNDS -3.393 4,590 Total funds brought forward 303.032 298.442 TOTAL FUNDS CARRIED FORWARD 299,639 303,032 The notes form part of these financial statements Page S
Oxfordshlre Famlty History Sodety B•Tr¢e Sheet At 31 Drnber 2020 3V1212020 3111212019 Notes CURRENT ASSErs Cash at bank Debtors Stock CURRENT ASSETS 299,773 12,727 289.076 14,547 312.5CKI 303,623 CURRENT Uabllltles Creditors fallin8 due wlthin one year CURRENT LIABIUTIES 12,862 12.862 591 591 TOTAL ASSEfs LESS CURRENT LIABIUTIES 299.638 303,032 299,638 303.032 FUNDS Unrestrirted funds TOTAL FUNDS 229.639 229,639 303,032 303,032 The flnanclal statements were approved by the 8oard OfTnee5 On nd were sl8ned on Its behalf by: 28 l Be£kerleg -Trustee M Austen -Tru5tee The note5 fomi part of these financlal statements Page 6
Oxfortlshlre Famlly Hfftstiti Note$ to the financial Statements forthe Year Ended 31 December ZOXI I. ACCOUNTING POLICIES Basis of preparing the financial 5trtements The financlal statement5 of the charity. which is a public benefft entity under FRS 102. have bEefi prepared in accordance with the ChaTfttes SORP IFRS 1021'kt¢Jumtin8 and Reporttw by Chafitie5= Statement of Recommended PractKe appl[tabto charities preparin8 their aOntS in attordance with the Flfianclal Reporttn8 Standard applicable in ihe UK and Republir of ItÈland IFRS 1021 (effective I January 20151., Financi31 Reporting Standard 102 ryhe Financial Reportlll8Stsndard applicable in the UK and Republlc of Ireland, and the Charttleskl 2011.The finanual slrtememts have been prepared under the h15torical £05t converstlon. Income All lthwme Is reco8n15ed ID the si•tement of Ffjnandal ACt1e50n(ethethath hasent6tJement tothe fvjnds. It Is probable thatthe Income will be re(etrd and theamount be measured rellablv. Expendlture Liabllltie5 ore wo8nlsed as expendlture as 500n asthere is • Wl Corthtfve obll8ath)n committin¢ the tharlty to that expenditure, it is ptob•bl¢ that a transfer of ewnomK berIt$ wll be required in settlement and the amount of the oblJ8atlon r4n be mEasurtd leably. E¥pendsvJre Isaccounted foron an attruals basis and has been cb551r ¥nder hedin8S that a88ie8ate all cost related to the cateBOry. Where ¢osts cannot be dlrectfv attdbuted to partkuL¥ headinythey have been alkxatsd to actfvltses on a basls con515tent wlth ihe use of iesources. T•x•t10n The Char15 exempttrom tax on ch•rltabLe a£VIlle Fund accountin8 Unrestrkted funds can be yd In accord•nc• thÈ thariibLt object the dtscretKJn of the trustees. Restrl£ted funds can only ke used for particuhr re5trirted purpws thIrt the objects of the charlty. Restrldlons arf5e when $pe¢iffied byihedwlv orhen fd$are raisod for particukrre5trfcttd purposes. The S¢¢iety h•s no restricted funds. tyJud8ements and Assurnptbn5 The Soclety has rnade judgements abo the Ilkellhood of mber$COn11uITr6 to take0 sub5crfptk>ns, of tontinuing sale and on8ofjTrg lTrcoffe Irw royaltie5. 11 has estimated outstsfidin8 creditors and debtors based on the latest Inlormation aVaIlae. It hasformed oview about thè adequatyof fesths In the context of planned commltted wendlture. 2. OTHER FUNDRAISING AcTrvmES 2019 Fundraislne events Sundry receipt5 Publlcationslbooksrai Searches Sale5 coifiche 26 1,801 74 677 162 5.614 471 5.784 6.641 8,328 3. INVESTMENT INCOME 2019 Deposit account interesl IIZ7
oxfordshl Family History5o¢lety Notrs to the Fbnandal Statements. (ontlnued forthe Year Énded JI Detember 2020 4. TRLISTEES, REMUNEKITION AND BENEFtTS There were trtsstees. expenses of £581 paid forthe year ended 31 ()ecember 2020 12019.. £3.9471. These relate to travel expense5 anil misthlianeous costs incurred on behalf of the Society. FweTrustees received payment. 5. CASH AND CASH EQUIVALENTS 2020 2019 Cash in hand Icurrent and Deposrt accounts) 299,773 289.076 6. DE8TORS The Soclety recee$ Income from otherorganlsaUons In the fcffm of sponsorshlp. The debtors shown reflect the amount dueto be paid In respert of 2020 roYales. 2020 2019 12,727 14,547 7. STOCK The Society holds a1Smlted number of publicatn$ and CDS lor iesale. Book sales aré declinlng wlth the IntroductloTh of digit15ed altematives. CDS produalon costs. once the Informatlon has been prepared, are mlnlmal and so the cost of CDS is rninimal. For these rea50Tr5 the Soclety has t¥ken a prudent eW to value Stk as nll12019..NIII. 8. CREDITORS Creditors at the yearend relatè to trustee expenses and mtscellaneous costs relatln8 to 2020. 2020 2019 Trade Creditors Other Creditors 11,228 1,633 12.861 190 401 591 9. REiATED PARTY DISCLOSURES There were no related party transartions for the year ended 31 December 2019. In 2020 A relatfve of one trustee wa5 paid an honoraTium of £1.250 tor extensive work on the new website. 10. PUBUC BENEFIT ENTITY The 5oclety Is a Public 8enefft Entity. Page 8