OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2020-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st January 2018 To 31st December 2018

Section A Reference and administration details

Charity name GREAT BENTLEY NEW VILLAGE HALL

Other names charity is known by Registered charity number (if any) 275786

Charity's principal address VILLAGE HALL, PLOUGH ROAD GREAT BENTLEY, COLCHESTER ESSEX Postcode CO7 8NB

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Peter Morton 2 Roger Adams 3 Kevin Plummer 4 Hilary Burdett 5 6 7 8 9 10 11 12 13 14 15 16 17

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Solicitors Fisher Jones
Greenwood		 106 Baddow Road, Chelmsford, Essex CM2 0DG
Land Agents Robinson & Hall
Land & Property
Consultants		 Broomvale Business Centre, Little Blakenham, Ipswich
IP8 4JU

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Trust Deed

How the charity is constituted Trust (eg. trust, association, company)

Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Village Hall is managed by a Village Hall Management Committee appointed from representatives of organisations which are regular users of the Hall.

Section C Objectives and activities

Provision of a Village Hall for use of the inhabitants of the parish of Great Bentley without distinction of political, religious, or other opinions, Summary of the objects of the including use for meetings, lectures and classes and for other forms of charity set out in its recreation and leisure time occupation. governing document

TAR

March 2012

2

Provision of a Village Hall

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Due to the coronavirus pandemic and repeated periods of lockdown during 2020, the village hall was unable to operate normally. The two employees (caretaker and booking clerk) were furloughed under the government Job Retention Scheme throughout 2020.

For most of the year the only hirer able to continue to operate was the local pre-school which provided services for keyworkers’ children. A small number of regular hirers continued to pay their invoices, notably the local running club, who used the car park to meet and exercise outdoors. A handful of bookings took place involving either sporting or wellbeing activities operating in line with recommendations on social distancing and infection control when these were permissible.

Part of the premises was used during the first part of 2020 as the base for the Great Bentley Community Support Group. Donated foodstuffs and other goods to those who were shielding within the village were stored at the hall. It was also used as the base for the production of sets of scrubs by home-based seamstresses throughout the area in response to appeals from local NHS organisations.

While the hall was effectively closed replacement of kitchen cupboard doors and facias was undertaken using a grant of £500 received from the parish council.

TAR

March 2012

4

Section E Financial review

Brief statement of the charity’s policy on reserves

The Village Hall operates a capital reserve account to be utilised for capital purchases, such as replacement equipment, fittings and furniture.

Details of any funds materially in deficit

NIL

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The Management Committee normally undertakes a range of fundraising events during the year. Funds raised are held in the capital reserve account to support any major purchases required. However, due to the pandemic no such activities were possible.

The hall received a Small Business Grant of £10,000 from Tendring District Council in response to the pandemic.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Hilary Burdett Position (eg Secretary, Chair, etc)[Trustee ] Date 12th October 2020

TAR

March 2012

5

Great Bentley Village Hall Accounts for the Year Ended 31 December 2020

CG Accounting & Tax Ltd T/a AIMS Accountants for Business 4 Ashingdon Heights Rochford Essex England SS43TH

Great Bentley Village Hall

Profit and Loss Account for the Year Ended 31 December 2020

Turnover
Fundraising
Grants and donations
Hall hire
Other income
Other income
Total income
Expenses
Wages and salaries
Rates
Water rates
Light, heat and power
Insurance
Repairs and renewals
Gardening
Telephone and fax
Printing, postage and stationery
Trade subscriptions
Sundry expenses
Cleaning
Waste disposal - admin
Accountancy fees
Legal and professional fees
Depreciation of fixtures and fittings
Net profit/(loss)		 2020
£
£
-
14,773
18,029
32,802
2,093
34,895
7,223
258
1,791
5,361
1,543
2,526
608
464
46
181
1,196
4,710
427
390
744
209
(27,677)
7,218		 2019
£
£
1,910
101
29,404
31,415
537
31,952
7,770
969
1,494
7,275
1,592
3,440
1,530
405
92
151
660
8,436
949
390
1,091
261
(36,505)
(4,553)		 2019
£
£
1,910
101
29,404
31,415
537
31,952
7,770
969
1,494
7,275
1,592
3,440
1,530
405
92
151
660
8,436
949
390
1,091
261
(36,505)
(4,553)
31,952
(36,505)
(4,553)

Page 1

Great Bentley Village Hall

Balance Sheet as at 31 December 2020

Note
Fixed assets
Tangible assets
2
Current assets
Debtors
3
Cash at bank and in hand
Current liabilities
Other creditors
Accruals
PAYE and social security
Net current assets
Net assets
Financed by:
Capital account
Current account		 2020
£
£
86,536
2,522
41,613
44,135
123
390
85
(598)
43,537
130,073
104,810
25,263
130,073		 2019
£
£
86,745
1,098
36,397
37,495
486
840
95
(1,421)
36,074
122,819
93,003
29,816
122,819		 2019
£
£
86,745
1,098
36,397
37,495
486
840
95
(1,421)
36,074
122,819
93,003
29,816
122,819
122,819
93,003
29,816
122,819

Page 2

Notes to the Accounts for the Year Ended 31 December 2020

Great Bentley Village Hall

1 Accounting policies

Basis of preparation

The accounts have been prepared under the historical cost convention.

Turnover

Turnover represents the invoiced value of sales of goods, net of value added tax.

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

2 Tangible fixed assets

Cost
As at 1 January 2020 and 31 December 2020
Depreciation
As at 1 January 2020
Charge for the year
As at 31 December 2020
Net book value
As at 31 December 2020
As at 31 December 2019		 Land and
buildings
£
85,699
-
-
-
85,699
85,699		 Fixtures and
fittings
£
2,041
995
209
1,204
837
1,046		 Total
£
87,740
995
209
1,204
86,536
86,745

3 Debtors

Trade debtors
Prepayments		 2020
£
1,623
899
2,522		 2019
£
535
563
1,098

Page 3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Great Bentley Village Hall On accounts for the year Charity no 31 December 2020 ended (if any) Set out on pages 3-5 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020 DD / MM / YYYY .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 10/12/2021

Signed: Date: 10/12/2021 Name: Chris Grob ACA Relevant professional INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES qualification(s) or body (if any): Address: 4 Ashingdon Heights Ashingdon Essex SS4 3TH

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER