## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1st January 2018 **To** 31st December 2018
## Section A Reference and administration details
**Charity name** GREAT BENTLEY NEW VILLAGE HALL
**Other names charity is known by Registered charity number (if any)** 275786
**Charity's principal address** VILLAGE HALL, PLOUGH ROAD GREAT BENTLEY, COLCHESTER ESSEX **Postcode CO7 8NB**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Peter Morton 2 Roger Adams 3 Kevin Plummer 4 Hilary Burdett 5 6 7 8 9 10 11 12 13 14 15 16 17
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Solicitors|Fisher Jones
Greenwood|106 Baddow Road, Chelmsford, Essex CM2 0DG|
|Land Agents|Robinson & Hall
Land & Property
Consultants|Broomvale Business Centre, Little Blakenham, Ipswich
IP8 4JU|
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted Trust (eg. trust, association, company)
Trustee selection methods Appointed by existing Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The Village Hall is managed by a Village Hall Management Committee appointed from representatives of organisations which are regular users of the Hall.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Provision of a Village Hall for use of the inhabitants of the parish of Great Bentley without distinction of political, religious, or other opinions, **Summary of the objects of the** including use for meetings, lectures and classes and for other forms of **charity set out in its** recreation and leisure time occupation. **governing document**
**TAR**
March **2012**
2
Provision of a Village Hall
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Due to the coronavirus pandemic and repeated periods of lockdown during 2020, the village hall was unable to operate normally. The two employees (caretaker and booking clerk) were furloughed under the government Job Retention Scheme throughout 2020.
For most of the year the only hirer able to continue to operate was the local pre-school which provided services for keyworkers’ children. A small number of regular hirers continued to pay their invoices, notably the local running club, who used the car park to meet and exercise outdoors. A handful of bookings took place involving either sporting or wellbeing activities operating in line with recommendations on social distancing and infection control when these were permissible.
Part of the premises was used during the first part of 2020 as the base for the Great Bentley Community Support Group. Donated foodstuffs and other goods to those who were shielding within the village were stored at the hall. It was also used as the base for the production of sets of scrubs by home-based seamstresses throughout the area in response to appeals from local NHS organisations.
While the hall was effectively closed replacement of kitchen cupboard doors and facias was undertaken using a grant of £500 received from the parish council.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Village Hall operates a capital reserve account to be utilised for capital purchases, such as replacement equipment, fittings and furniture.
**Details of any funds materially in deficit**
NIL
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The Management Committee normally undertakes a range of fundraising events during the year. Funds raised are held in the capital reserve account to support any major purchases required. However, due to the pandemic no such activities were possible.
The hall received a Small Business Grant of £10,000 from Tendring District Council in response to the pandemic.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Hilary Burdett **Position (eg Secretary, Chair, etc)**[Trustee ] **Date** 12th October 2020
**TAR**
March **2012**
5
Great Bentley Village Hall Accounts for the Year Ended 31 December 2020
CG Accounting & Tax Ltd T/a AIMS Accountants for Business 4 Ashingdon Heights Rochford Essex England SS43TH
## **Great Bentley Village Hall**
## **Profit and Loss Account for the Year Ended 31 December 2020**
|**Turnover**
Fundraising
Grants and donations
Hall hire
**Other income**
Other income
**Total income**
**Expenses**
Wages and salaries
Rates
Water rates
Light, heat and power
Insurance
Repairs and renewals
Gardening
Telephone and fax
Printing, postage and stationery
Trade subscriptions
Sundry expenses
Cleaning
Waste disposal - admin
Accountancy fees
Legal and professional fees
Depreciation of fixtures and fittings
**Net profit/(loss)**|**2020**
**£**
**£**
-
14,773
18,029
32,802
2,093
34,895
7,223
258
1,791
5,361
1,543
2,526
608
464
46
181
1,196
4,710
427
390
744
209
(27,677)
7,218|**2019**
**£**
**£**
1,910
101
29,404
31,415
537
31,952
7,770
969
1,494
7,275
1,592
3,440
1,530
405
92
151
660
8,436
949
390
1,091
261
(36,505)
(4,553)|**2019**
**£**
**£**
1,910
101
29,404
31,415
537
31,952
7,770
969
1,494
7,275
1,592
3,440
1,530
405
92
151
660
8,436
949
390
1,091
261
(36,505)
(4,553)|
|---|---|---|---|
||||31,952
(36,505)|
||||(4,553)|
Page 1
## **Great Bentley Village Hall**
## **Balance Sheet as at 31 December 2020**
|**Note**
**Fixed assets**
Tangible assets
2
**Current assets**
Debtors
3
Cash at bank and in hand
**Current liabilities**
Other creditors
Accruals
PAYE and social security
**Net current assets**
**Net assets**
**Financed by:**
Capital account
Current account|**2020**
**£**
**£**
86,536
2,522
41,613
44,135
123
390
85
(598)
43,537
130,073
104,810
25,263
130,073|**2019**
**£**
**£**
86,745
1,098
36,397
37,495
486
840
95
(1,421)
36,074
122,819
93,003
29,816
122,819|**2019**
**£**
**£**
86,745
1,098
36,397
37,495
486
840
95
(1,421)
36,074
122,819
93,003
29,816
122,819|
|---|---|---|---|
||||122,819|
||||93,003
29,816|
||||122,819|
Page 2
**Notes to the Accounts for the Year Ended 31 December 2020**
## **Great Bentley Village Hall**
## **1 Accounting policies**
## **Basis of preparation**
The accounts have been prepared under the historical cost convention.
## **Turnover**
Turnover represents the invoiced value of sales of goods, net of value added tax.
## **Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
## **2 Tangible fixed assets**
|**Cost**
As at 1 January 2020 and 31 December 2020
**Depreciation**
As at 1 January 2020
Charge for the year
As at 31 December 2020
**Net book value**
As at 31 December 2020
As at 31 December 2019|**Land and**
**buildings**
**£**
85,699
-
-
-
85,699
85,699|**Fixtures and**
**fittings**
**£**
2,041
995
209
1,204
837
1,046|**Total**
**£**
87,740|
|---|---|---|---|
||||995
209|
||||1,204|
||||86,536|
||||86,745|
## **3 Debtors**
|Trade debtors
Prepayments|**2020**
**£**
1,623
899
2,522|**2019**
**£**
535
563|
|---|---|---|
|||1,098|
Page 3
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** _Great Bentley Village Hall_ **On accounts for the year Charity no** _31 December 2020_ **ended (if any) Set out on pages** _3-5_ (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended _31/12/2020_ **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 10/12/2021
**Signed: Date:** 10/12/2021 **Name:** _Chris Grob ACA_ **Relevant professional** _INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES_ **qualification(s) or body (if any): Address:** _4 Ashingdon Heights Ashingdon Essex SS4 3TH_
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**